Mithi Partner Webinar Vaultastic V4 Launch

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Exploring Vaultastic V4
Live customer case study
Sample proposal with new pricing model
Why Mithi is a good partner for your
customers
Demo of Vaultastic V4
Q & A
Agenda

Exploring
Vaultastic V4

Poll
Why do your customers want to protect email data?
(Select all that apply)
For Audit readiness and regulation compliance
Protect former employee data
For litigation readiness
Storage management of primary mail store
For backup/restoration during role transition

#Cloud #CrossPlatform #Secure #Durable #Elastic #Adaptable #Open
Ensure
Data
Availability
Reduce
Business
Risk
Gain
Business
Agility
Data
Protection
Data
Management
Information
Governance
Ediscovery Extraction Integrations

Consolidate & Centralize
Fragmented Email Data to
gain Visibility & Control
Manage Performance and
Data Risks for On-Premise
Email solutions
Protect email data in
portable formats to reduce
risks of data lock-in
Protect Legacy Email Data
for compliance and
platform upgrades
Extract mailbox data for
compliance, litigations
and sharing
Protect data of Former
Employees to support role
transition & compliance
Bloating mailboxes need
better Data Management
and not more Storage
Serving Superior Email Data Management Initiatives

Active Data
Reference Data
Live Data
Fragmented
Data Source
Inactive Data
Automated Migration
Cross Platform Connectors
and Migration Tools
Archive, Index, Retain
conditionally
Ingest, Discover, Recover,
Access via APIs
Legacy Data
Role Based Access,
Ediscovery, Extraction
Cold Store Search and
Extraction
Rule & Role Based
Retention
Out of Use Data
Data Protection across the complete data life cycle

Vaultastic simplifies Data Protection and Management
Integrated solution
to protect live and
legacy data, with
user self service
and auditor
console.

Hierarchical Storage to optimize costs
Vaultastic
Active Store
Vaultastic
Inactive (cold) Store
IT, Auditor, Compliance team
using Vaultastic App for
Administration, Ediscovery &
Extraction
Copy Data to Active Store for
deeper discovery during
investigations.
Move ageing data
to Inactive Store
to compress costs
Migrate Legacy
Email data for long
term preservation
Extract Raw email data for
role transition, recovery and
more
Archive Live email
data from Primary
email solution

Data Protection as a Service
✓ AWS cloud native archiving service
✓ Durable & Immutable storage
✓ Web based self service for users
✓ SLA backed with built in disaster recovery
Data Management
✓ Elastic, Hierarchical Storage architecture
✓ Easy Data Extraction and Recovery
✓ Role and Rule based Archival & Retention
✓ Flexible storage based plans
Compliance Support
✓ Full text search with multiple Boolean
operators
✓ Search attachment names, message body
and headers (meta data)
✓ Auditor and compliance team access
✓ Reusable stored Queries to improve
efficiency
✓ Retention and Data Residency
✓ Compliance Related Collaboration and
Workflow Support.
Vaultastic Data Sheet at a Glance
Rock solid Security
✓ AES 256 bit data encryption at rest and in
transit
✓ Role Based web access (e.g. Auditor access)
✓ Benchmarked with Industry Security
Regulations
✓ Privacy by design
Integrations
✓ Cross Platform Live Archival
✓ Migration of Legacy Data
✓ Integration via API
✓ Integration with MS ADS

Vaultastic V4 v/s V3
Vaultastic V3 Vaultastic V4
Storage • No Dedup
• No Compression
• Dedup
• Compression
Performance Lower performance for larger vaults • Faster
• Consistent
Export from Ediscovery
view
• Export of 5GB at a time
• Mails of 10MB or more could not be exported
• Removed limitations of 10MB
• Relaxed limitations of max size to 45GB
Import Support for a variety of live mail servers and data
formats
Support for a variety of live mail servers
and data formats
Applications • Archive view
• EDiscovery view
• Admin Panel
• No archive view
• EDiscovery view
• Admin Panel
• Inbuilt chatbot for end-user assistance
Vault Size Limitations As per plan None
API API for search results • API to ingest emails
• API for search results
• API to extract emais
User Plan Mixed user plans Single - pay for the user access and cumulative
storage across the organization
So that customers get the advantage of the
dedupe and compression
UI Modern, Easy, High performance

Live Customer
Case Study

How we are helping a
leading Mid-Sized
Financial Services
Company to:
• Save 60%+
on Data
Protection
Costs
1
• Stay
Compliance
Ready
2
• Reduce
scope of
Vendor
Lock-in
3
• Become
30% more
Productive
4

Compelling Event that Initiated this Project
Company
A leading, diversiﬁed NBFC,
offering financial products &
services to rural, housing and
infrastructure sectors.
IT Landscape
Company uses G Suite for its
business email and workplace
productivity for 5000+ users and
is regulated by RBI and SEBI.
Challenges
Bloating mailboxes necessitating
expensive plan /storage upgrade
on G Suite
Escalating costs to preserve
email data of former Employees.
Requirement Scope
Manage bloating storage without
upgrading on G Suite.
Preserve email data of former
employees, easily discoverable,
at compressed costs.
Live
customer
case
study
–
A
mid-sized
Financial
services
company

Challenged with Bloating
mailboxes & Preserving
Former employee data.
Chose Vaultastic as a solution
Nov 2018
Company reports a saving of
40% annually to protect legacy
email data.
Needs more cost optimization
for infrequently used aging data.
Nov 2019
Mithi responds with a
connecter to preserve
infrequently used data in an
Inactive (cold) Store.
Feb 2020
Company reports a saving of
more than 60% annually to
preserve former employee data.
Vaultastic carries 75TB legacy
email data and growing.
Nov 2020
Company plans to automate
data protection, reduce scope
of data lock-in, and control
storage costs on G Suite for all
active employees as well.
2021 -
Vaultastic’s Benefit Delivery Timeline
Live
customer
case
study
–
A
mid-sized
Financial
services
company

In the Customer’s voice
"We needed to preserve email data of former
employees with on-demand access, at
compressed costs. We also wanted to reduce
the license cost and cost of ever growing
mail data, while staying compliant as per
regulatory requirements. Vaultastic helps us
achieve the above objectives, effectively.“
Read full review on Gartner Peer Insights.
Head IT
Infrastructure & Operations
Live
customer
case
study
–
A
mid-sized
Financial
services
company
"Adheres to the cybersecurity guidelines of
industry regulators such as RBI/SEBI/IRDAI
and more. DR System Built into the system
Easy extractions of data result for sharing
with compliance officers. Audit trails of all
users logged and available on request.“
Read full review on Gartner Peer Insights.
Manager IT
Infrastructure & Operations

How Vaultastic delivers these benefits
60% plus
savings
• Hierarchical
Storage
• Pay-per-Use
• Granular pricing
Compliance
Readiness
• Central
Repository
• Deep Ediscovery
• Easy Extraction
No Vendor
Lock-in
• Friendly data-exit
policy
• Portable formats
• Separate cloud
30% more
Productivity
• Automated data
life cycle
• Automatic data
Governance
Live
customer
case
study
–
A
mid-sized
Financial
services
company

Business Impact
Gain Agility
• API for creating new experiences
• Data Portability to ease Migrations
• Automation to free up team capacity
Manage Risk
• Contain Costs to cut Financial Risks
• Friendly data-exit to maintain Data ownership
• Solution compliant with Industry regulations
Live
customer
case
study
–
A
mid-sized
Financial
services
company

In numbers
2+ Years as a
customer
100
TB
Email data and
counting
60
%+
Savings over
earlier
methods
30
%
Productivity
boost
Live
customer
case
study
–
A
mid-sized
Financial
services
company

Sample proposal
with new pricing
model

How we enable
organisations like
Acme Hospitals to:
• Protect
Data at a
30%+ lower
TCO
1
• Reduce
Data
related
Risks
2
• Leverage
Cloud
Reliability,
Security
3
• Get more
Productive
& Stay
Compliant
4

Which of these strategies is your organization currently deploying to
manage email data?
(Select all that apply)
1. Periodically capturing snapshot backups of end points
2. Maintaining disabled accounts on the primary mail server
3. Many to one (Single account) Email Journaling/Forwarding
4. Periodically moving old email data to PSTs
5. Other methods
Poll

Data points gathered during discovery
Current Setup
✓ Acme Hospitals is hosting email for @600 users on Zimbra Network edition.
✓ Average annual growth in email data per user is @5GB at Acme Hospitals (since most emails carry
medical report attachments).
✓ Acme Hospitals is currently not using any data protection solution
Challenges:
❑ Lack of data protection, leading to data and compliance risks
❑ Expensive and unwieldy to preserve email data of former employees
❑ Inability to handle role transitions smoothly (handing over email data to successor)
❑ Searching for data during audits and investigations is a nightmare
Requirements:
❖ Acme Hospitals would like to protect data in the cloud and benefit from the reliability, security and
scalability of the cloud.
❖ The access to the data would be infrequent.

Important numbers for Acme Hospitals
Based on data provided, the use case and Industry norms, the following assumptions have been made
to create this proposal:
Attribute Value Description
Vaultastic users 600 Archival is enabled for this many users
Average annual growth per user 5 GB Users send large attachments
Recommended Active Store retention 2 months
Consistently retain this much data on the Active store
while moving the rest to the Inactive store.
Legacy email data 1000
Legacy email data from active accounts or files
migrated into the cloud vaults to reduce risk.

PERFORMANCE
RISK
low
high
low high
SECURITY
low high
CONTROL
high
low
Acme Hospitals on the Solution Maturity model
Vaultastic :
Cross Platform, Open, Secure, Elastic, Durable,
Adaptable
Benefit: Complete Data Life Cycle Coverage for
different data protection & compliance needs;
Easy cost optimisation.
Private in-Premise Set-up
Customers often experience degrading
performance, rising management load
and poor upkeep of the system. Low
Traceability. High costs.
Archival on Cloud Store
Customer often complain of the lack of
flexibility, & poor accessibility
Device Back-up & Entry level SaaS
Customers complain of the lack of
adequate protection and poor traceability
and extraction
Public and Free to use Apps
Customers complain of the lack of security,
privacy, traceability…

Two months data on Active Store, rest on Inactive Store
Vaultastic
Active Store
Vaultastic
Inactive (cold) Store
IT, Auditor, Compliance team
using Vaultastic App for
Administration, Ediscovery &
Extraction
Copy Data to Active Store for
deeper discovery during
investigations.
Move ageing data (older
than 2 months) to the
Inactive Store to compress
costs
Extract Raw email data for
role transition, recovery and
more
Archive Live email data
from Primary email
solution – ZIMBRA
Migrate Legacy
Email data

BOM & Budgetary Estimate for Acme Hospitals
Major benefits from the Pay-per-Use
billing model
• All quantities/amounts are estimates
and may vary as per actual usage and
de-dup.
• Billed monthly in arrears as per actual
usage.
• Cost likely to reduce up to 47% due to
de-duplication.
Proposal Notes
• Your annual growth will be 3000 GB
(600 users x 5GB AAG)
• Month-on-Month, maintain 2 months
data on Active store and move the rest
to Inactive store
• Migration of any legacy data has not
been considered in this proposal.

Terms and Conditions to be included in the Purchase order or confirmation of order.
-Rates are subject to change up or down depending on input costs, and other factors.
-All quantities and amounts are estimates and may vary as per actual usage and due to deduplication
and Pay per use
-PAY PER USE: Usage metered daily and billed monthly in arrears to cover usage of all services on the
cloud.
-All existing and new services consumed by you, including those not mentioned above in the estimate,
will be billed pro-rata as per monthly usage at prevailing rates.
-All payments for on-demand services are to be paid 100% upfront before the service is rendered.
-Payment terms are NET15
-Taxes extra as applicable
Terms & Conditions
Learn more about Mithi's Pay per use billing model

Vaultastic Granular Pricing Chart
# Dimension Rate Description
1 Vaultastic Active Storage 0.46 USD per GB per month >Live Archival of email via SMTP or API
>Indexed, Search ready data
>Suited for on-demand discovery
>No limit on number of Vaults or Vault sizes.
2 Vaultastic Inactive Storage 0.18 USD per GB per month >Long term storage of legacy email data
>Catalogued storage, slower retrieval times
>Suited for infrequently used data (such as former
employee data)
3 Vaultastic Client Access 3 USD per user per month >Visibility with Ediscovery
>Data extraction
>Role based controls
>Need at least one access license.
4 Vaultastic Data Export (PST/EML) 0.85 USD per GB Added to the monthly bill
5 Vaultastic Data Import (legacy data in
PST/EML files)
0.75 USD per GB Added to the monthly bill
6 Vaultastic Inactive to Active Copy 0.75 USD per GB Added to the monthly bill

Why Mithi is a good
partner for your
customers

Customer Retention
Rate in high 90s
Compliance with Industry Regulations (FDA) on
Security. Flexible, Pay-Per-Use (PPU) plans
— VP Group CIO in the Healthcare Industry
Very promising and visionary futuristic product
— GM in the Healthcare Industry
Good Product with Easy interface
— EVP & CTO in the Finance Industry
Overall cost reduction. Deep searches possible
for easy and fast recovery of data. Strong
security framework
— AVP in the Finance Industry
Our Customers love what we do
Customers in 18+
countries
Powering Enterprise Data
protection for 15+ years

Powering Data Management across Market Segments
Mithi
Banking
Financial
Services
Insurance
Manu-
facturing
Pharma &
Health care
Gov’t &
PSUs
Others

Rock Solid Platform
FULLY MANAGED SaaS
SCALABLE CLOUD-
NATIVE PLATFORM
MULTI-REGION DATA
RESIDENCY
SLA BACKED

Mithi’s cloud platform is powered by the AWS cloud, which has robust controls in place to maintain
security and compliance in the cloud:
Certifications, Compliances and Empanelment
Cloud Security
Alliance Controls
Global Quality
Standard
Security
Management
controls
Cloud Specific
controls
Personal Data
Protection
PCI DSS Level 1 Empanelment for
Public Cloud
Services
SOC 1
Audit Controls
Report
SOC 2
Security, Availability,
& Confidentiality
Report
SOC 3
General Controls
Report

MITHI DIGITAL
COLLABORATION
PLATFORM
Security
“IN” the
cloud
User Education
& Awareness
Network
Periphery
Access
Services &
Applications
Data
Resources
Human element in security
Data Flow and User Access
encrypted in transit
DDOS, WAF
Web access controls, MFA
Biz apps, Policy controls,
Administration, Ediscovery, Dashboards,
Roles, Filters, Retention
Choice of region, Extremely
durable, Encrypted at Rest, Tiered,
Partitioned
Regions, Compute, Storage,
Databases, VPC, IAM, OSS & 25+
other services hardened
Protect -> Detect ->
Respond -> Recover.
Dashboards, Monitoring,
Forensic analysis
Escalations &
Improvements
Audited and certified on
an ongoing basis by third
parties
Report all incidents
to improve
accountability &
feedback
Security
“OF” the
cloud
Audited and
certified on an
ongoing basis by
third parties
Infrastructure
Compute, Storage, Database,
Networking, Regions, AZs
Strong incident
reporting
frameworks.
VIGILANCE
SECURITY RESILIENCE
Strong Continually Validated Security Framework

IRDAI’s Cyber security and cyber
resilience framework updated
guidelines for Insurance companies.
Industry Regulations Compliant
Available on request
Extracted from the document Basic Cyber
Security Framework for Primary (Urban)
Cooperative Banks (UCBs) issued by RBI
(Reserve Bank of India) vide circular: RBI/2018-
19/63
DCBS.CO.PCB.Cir.No.1/18.01.000/2018-19
dated October 19, 2018.
SEBI’s Cyber security and cyber
resilience framework updated guidelines
for Stock brokers/Depository
participants, Mutual funds, AMCs, and
urban co-op banks.
Understanding and Mapping RBI & SEBI’s cybersecurity
guidelines to security controls - A Guide
Vaultastic-GDPR
Shared
Responsibility model

The Data Custodians promise
DATA PORTABILITY BRING YOUR OWN
STORAGE/KEY
STRONG CONTINUALLY
VALIDATED SECURITY
FRIENDLY DATA EXIT
POLICY

Metered daily | Billed monthly in arrears |You pay only for you use (area under the curve)
Annual Pre-purchase to get rate benefits| Excess usage billed pro-rata monthly, arrears
Pay
per
use
Pure
consumption
Flexible
Contracts
Blend
of
fixed
and
pure
consumption
TIME
Resources
Pre-purchased
Resources
consumed
Resources used
in excess
Flexible Customer friendly pricing models

Save between 30 to 60% with:
DE-DUPLICATION HIERARCHICAL
STORAGE
PAY-PER-USE
AUTOMATIC
MIGRATIONS

Assumptions:
➢ Vaultastic Active + Inactive
solution stores 1 years of data on
Active.
➢ Annual growth of 1.75GB per
mailbox
➢ Third Party Archival solution at 3$
a user a month
Note:
✓ More savings expected after
deduplication & Compression
60%+ saving over 5 years compared to a third party email
archival solution

50% annual savings with Pay-per-Use
Meter daily, pay monthly in arrears means you pay exactly for what you consume. This accommodates
growth and shrinkage in usage.
Vis a Vis paying upfront for predicted usage, this model directly saves nearly 50% over a year

Easy Application
Integration via APIs and
Standard Protocols
Custom Solutions to
manage special Workplace
Requirements
Compatibility with a wide
range of free and 3rd party
apps
No Costly Migration,
Deployment and
Management
Cost Optimization Adaptability
+ +
Core Differentiators – Agility and Cost Optimisation
Open
Standards
Automation
Overall
Benefits

Competitive Advantage
CLOUD NATIVE
PLATFORM
TAIL CUSTOMER
CLOSELY
MULTIPLE
GUARANTEES
30-60% COST
OPTIMIZATION
COMPLETE LIFE
CYCLE SUPPORT
AGILITY WITH
INTEGRATIONS

12 month planned Roadmap

Demo of Vaultastic
V4

Q & A

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Helping Businesses #GainAgility with
cloud #DataProtection
https://vaultastic.mithi.com

Mithi Partner Webinar Vaultastic V4 Launch

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Mithi Partner Webinar Vaultastic V4 Launch