What should you consider when starting a project? Do you need help get you off to a good start? In the session we will focus on some of core project management areas to give you the confidence to know where to start and what to ask for. We will cover; what is a project, project methodologies/tools, funding options, how to structuring a team and ABC of planning.
Presented by -Claire Sherrington IS Group Manager. Claire has a wealth of practical project management knowledge. She has delivered successfully over 20 projects over the last 10 years for many well known clients; www.sorted.org.nz (9 online calculators projects), NZX (Market Announcement Platform project), Ministry of Health (800K procurement process) among many others. Alongside this Claire as champion the adoption of Agile in Catalyst IT, Australian largest open source provider. Claire is also certificated in PRINCE2, Agile fundamentals and ITIL Profile -nz.linkedin.com/pub/claire-moava-sherrington/2/b0/902/
PMI http://www.pmi.org/About-Us/About-Us-What-is-Project-Management.aspx Project Management Institute (PMI) is a not-for-profit professional organization for the project management profession with the purpose of advancing project management Project Management Body of Knowledge (PMBOK) in 1986 American National Standards Institute (ANSI). USA based
PRINCE2 is a de facto standard used extensively by the UK Government and is widely recognised and used in the private sector, both in the UK and internationally. http://www.cupe.co.uk/prince2-definition-of-a-project.html
PRINCE2 is a de facto standard used extensively by the UK Government and is widely recognised and used in the private sector, both in the UK and internationally.
We are uncovering better ways of developingsoftware by doing it and helping others do it.Through this work we have come to value:
That is, while there is value in the items onthe right, we value the items on the left more
Bascamp – paid Redmine – Open source MS project – MS project 2010
Suppose you’re responsible for creating and presenting a new training program for your organization. To get started, you’d develop a WBS for this project as follows: 1. Determine the major deliverables or products to be produced. Ask yourself, “What major intermediate or final products or deliverables must be produced to achieve the project’s objectives?” You may identify the following items: Training program needs statement Training program design Participant notebooks Trained instructor Program testing Training program presentation
2. Divide each of these major deliverables into its component deliverables in the same manner. Choose any one of these deliverables to begin with. Suppose you choose Training program needs statement. Ask, “What intermediate deliverables must I have so I can create the needs statement?” You may determine that you require the following: Interviews of potential participants A review of materials discussing the needs for the program A report summarizing the needs this program will address
3. Divide each of these work pieces into its component parts. Suppose you choose to start with Interviews of potential participants. Ask, “What deliverables must I have to complete these interviews?” You may decide that you have to produce the following deliverables: Selected interviewees Interview questionnaire Interview schedule Completed interviews Report of interview findings
Top tips to starting a project
How to Start a Project
Practical project management knowledge. 20 plus projects
Clients; www.sorted.org.nz NZX, Ministry of Health, Ministry of
Education, Electoral Commission, Transpower, WCC.
Types; Websites, applications - CRMs, bespoke
developments –Asset Sales/MAP, procurement processes.
• Champion the adoption of Agile at Catalyst IT
• Certificated in PRINCE2, Agile fundamentals and ITIL.
If you were an animal, what would you be and
1. What is a project
2. Project methodologies/tools
3. Funding options
4. How to structuring a team
5. ABC of planning
What is a project?
Know if it is really a project …
PMI says … “A project is temporary in that it has a
defined beginning and end in time, and therefore defined
scope and resources.”
Agile says…” A project is an activity which delivers
measurable value to the organisation by either increasing
revenue, reducing cost or improving efficiency”
PRINCE2 says…. “A Project is a temporary organization
that is created for the purpose of delivering one or more
business products according to an agreed Business Case.”
• project is unique
• not a routine operations
• specific set of operations
• singular goal
EXCERISE: So… is this a project?
In pairs discuss which of the following is a
• Planning a wedding?
• Buying a Human Resource system?
• Annual budgets?
• Running a conference?
• Buying new office furniture?
• Tour de France 2015?
Know how your going to manage it
Waterfall method, each stage is completed prior
to moving on to the next, with a release only
occurring at the end of a long period of work.
Iterative method, work is broken into smaller
chunks and completed iteratively, allowing small
bits of scope to be released more frequently.
Breaking it down?
1. Determine the major deliverables or
products to be produced.
“What major intermediate or final products or
deliverables must be produced to achieve the
2. Divide each of these major deliverables into
its component deliverables in the same manner.
“What intermediate deliverables must I have so I
can create the needs statement?”
3. Divide each of these work pieces into its
component parts. What are actual outputs?
• Spend 5-10 mins creating a work down break
for a wedding
• Know if it is really a project …
• Know what your delivering. How big?
• Know how your going to fund it.
• Know how your going to manage it – what
method? What tools?
• Know you team. Who’s doing what.