Top tips to starting a project

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A presentation about the 5 areas of knowledge you need to know about to starting a project.

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  • What should you consider when starting a project? Do you need help get you off to a good start?
    In the session we will focus on some of core project management areas to give you the confidence to know where to start and what to ask for.
    We will cover; what is a project, project methodologies/tools, funding options, how to structuring a team and ABC of planning.
  • Presented by -Claire Sherrington IS Group Manager.
    Claire has a wealth of practical project management knowledge. She has delivered  successfully over 20 projects over the last 10 years for many well known clients; www.sorted.org.nz (9 online calculators projects), NZX (Market Announcement Platform project), Ministry of Health (800K procurement process) among many others. Alongside this Claire as champion the adoption of Agile in Catalyst IT, Australian largest open source provider.   Claire is also certificated in PRINCE2, Agile fundamentals and ITIL
    Profile -nz.linkedin.com/pub/claire-moava-sherrington/2/b0/902/
  • PMI
    http://www.pmi.org/About-Us/About-Us-What-is-Project-Management.aspx
     Project Management Institute (PMI) is a not-for-profit professional organization for the project management profession with the purpose of advancing project management
    Project Management Body of Knowledge (PMBOK) in 1986
     American National Standards Institute (ANSI).
    USA based

    PRINCE2 is a de facto standard used extensively by the UK Government and is widely recognised and used in the private sector, both in the UK and internationally.
    http://www.cupe.co.uk/prince2-definition-of-a-project.html





    PRINCE2 is a de facto standard used extensively by the UK Government and is widely recognised and used in the private sector, both in the UK and internationally.
  • We are uncovering better ways of developing software by doing it and helping others do it. Through this work we have come to value:

    Middle bit

    That is, while there is value in the items on the right, we value the items on the left more
  • Bascamp – paid
    Redmine – Open source
    MS project – MS project 2010
  • http://local.content.compendiumblog.com/uploads/user/218acb83-a2aa-4c12-86b8-5826e6e66d67/703e6df9-b586-4706-97cf-58485847d024/Slide1%20of%20blog%205.JPG
  • Suppose you’re responsible for creating and presenting a new training program for your organization.
    To get started, you’d develop a WBS for this project as follows:
    1. Determine the major deliverables or products to be produced.
    Ask yourself, “What major intermediate or final products or deliverables must be produced to achieve the project’s objectives?”
    You may identify the following items:
    Training program needs statement
    Training program design
    Participant notebooks
    Trained instructor
    Program testing
    Training program presentation
  • 2. Divide each of these major deliverables into its component deliverables in the same manner.
    Choose any one of these deliverables to begin with. Suppose you choose Training program needs statement.
    Ask, “What intermediate deliverables must I have so I can create the needs statement?”
    You may determine that you require the following:
    Interviews of potential participants
    A review of materials discussing the needs for the program
    A report summarizing the needs this program will address


    3. Divide each of these work pieces into its component parts.
    Suppose you choose to start with Interviews of potential participants.
    Ask, “What deliverables must I have to complete these interviews?”
    You may decide that you have to produce the following deliverables:
    Selected interviewees
    Interview questionnaire
    Interview schedule
    Completed interviews
    Report of interview findings

  • Top tips to starting a project

    1. 1. Claire Sherrington & Dave Stearns How to Start a Project
    2. 2. About me.. Practical project management knowledge. 20 plus projects Clients; www.sorted.org.nz NZX, Ministry of Health, Ministry of Education, Electoral Commission, Transpower, WCC. Types; Websites, applications - CRMs, bespoke developments –Asset Sales/MAP, procurement processes. • Champion the adoption of Agile at Catalyst IT • Certificated in PRINCE2, Agile fundamentals and ITIL. Profile -nz.linkedin.com/pub/claire-moava- sherrington/2/b0/902/ 2
    3. 3. About you Name? What department? If you were an animal, what would you be and why? 3
    4. 4. Content 1. What is a project 2. Project methodologies/tools 3. Funding options 4. How to structuring a team 5. ABC of planning 4
    5. 5. What is a project? Know if it is really a project …
    6. 6. Project … PMI says … “A project is temporary in that it has a defined beginning and end in time, and therefore defined scope and resources.” Agile says…” A project is an activity which delivers measurable value to the organisation by either increasing revenue, reducing cost or improving efficiency” PRINCE2 says…. “A Project is a temporary organization that is created for the purpose of delivering one or more business products according to an agreed Business Case.” 6
    7. 7. What else? • project is unique • not a routine operations • specific set of operations • singular goal 7
    8. 8. What about day to day? 8
    9. 9. EXCERISE: So… is this a project? 9 In pairs discuss which of the following is a project? (5mins) • Planning a wedding? • Buying a Human Resource system? • Annual budgets? • Running a conference? • Buying new office furniture? • Tour de France 2015?
    10. 10. Stop and think ….. 10
    11. 11. Funding? Know how your going to fund it.
    12. 12. Options? 12
    13. 13. Project methodologies/tools Know how your going to manage it
    14. 14. Methods? 14 Waterfall method, each stage is completed prior to moving on to the next, with a release only occurring at the end of a long period of work. Iterative method, work is broken into smaller chunks and completed iteratively, allowing small bits of scope to be released more frequently.
    15. 15. Waterfall vs Agile (iterative) 15
    16. 16. What is Agile? 16
    17. 17. Waterfall vs Agile practically 17
    18. 18. Waterfall vs Agile benefits/cost 18
    19. 19. Waterfall in practice 19
    20. 20. Agile in practice 20
    21. 21. Tools and softwares Tools • Paper and pen • Work break downs • Gantt charts • Excel • Google spreadsheet Software • Trello • Rally • MS project • Basecamp • Redmine 21
    22. 22. A B C of Planning Know what your delivering. How big? Know what your delivering. How big?
    23. 23. What are our boundaries? 23
    24. 24. Think about it visually …. 24
    25. 25. Breaking it down? 25 1. Determine the major deliverables or products to be produced. “What major intermediate or final products or deliverables must be produced to achieve the project’s objectives?”
    26. 26. Continued ….. 2. Divide each of these major deliverables into its component deliverables in the same manner. “What intermediate deliverables must I have so I can create the needs statement?” 3. Divide each of these work pieces into its component parts. What are actual outputs? 26
    27. 27. EXCERISE…. Wedding • Spend 5-10 mins creating a work down break for a wedding 27
    28. 28. EXCERISE: Solution 28
    29. 29. Structure a team? Know you team. Who’s doing what.
    30. 30. What we need for success… 30
    31. 31. In Conclusion • Know if it is really a project … • Know what your delivering. How big? • Know how your going to fund it. • Know how your going to manage it – what method? What tools? • Know you team. Who’s doing what. 31
    32. 32. Final thought….. 32

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