The Policy Oscars: In Search of Best Practice Australasian University Policy Websites<br />Brigid Freeman<br />Manager, Po...
The Policy Oscars: In Search of Best Practice<br />Objectives<br /> <br />Examine the state of policy and policy developme...
The Policy Oscars: In Search of Best Practice<br />Sample<br />13 universities spanning all Australian States and Territor...
The Policy Oscars: In Search of Best Practice<br />University of Queensland<br />Charles Darwin University<br />Bond Unive...
The Policy Oscars: In Search of Best Practice<br />Research Approach<br /><ul><li>University Policy Frameworks
University Policy on Policy
University Policy Websites
University Policy Repositories
University Policy Toolkits
Core sample of four policies: Credit Policy, </li></ul>	Plagiarism Policy, Environmental Sustainability <br />	Policy and ...
The Policy Oscars: In Search of Best Practice<br />Towards a definition of <br />University Policy Framework<br />The Univ...
The Policy Oscars: In Search of Best Practice<br />University Policy Framework defines<br />University ‘policy’ <br />Rang...
The Policy Oscars: In Search of Best Practice<br />Without an effective University Policy Framework<br />“Policy can be ac...
The Policy Oscars: In Search of Best Practice<br />What is Policy?<br />Mandatory or non-discretionary  …<br />Statements ...
The Policy Oscars: In Search of Best Practice<br />Governance Documents<br />University legislation<br />University By-Law...
The Policy Oscars: In Search of Best Practice<br />Policy Nomenclature<br />Brigid Freeman, The National University Admini...
The Policy Oscars: In Search of Best Practice<br />Policy Approval Authorities<br />Council <br />Council and/or Vice-Chan...
University Policy Framework<br />
The Policy Oscars: In Search of Best Practice<br />University Policy Development Cycle Stages <br />Brigid Freeman, The Na...
The Policy Oscars: In Search of Best Practice<br />he National University Administration Policy <br />UNIVERSITY POLICY DE...
The Policy Oscars: In Search of Best Practice<br />OSCAR Winner … <br />Policy Framework / Policy on Policy<br />Universit...
The Policy Oscars: In Search of Best Practice<br />Policy Websites<br /> <br /><ul><li>Different functions - University Po...
University Policy Repository = ‘authoritative source’</li></ul> <br /><ul><li>Policy on other University webpages</li></ul...
The Policy Oscars: In Search of Best Practice<br />Skeleton Policy Website<br />Policy Framework  <br />Policy on Policy <...
The Policy Oscars: In Search of Best Practice<br />OSCAR Winner … Policy Website<br />Australian National University(http:...
The Policy Oscars: In Search of Best Practice<br />Plagiarism Policy <br /><ul><li>Mature policy area
Statements of principle widely dispersed across governance and policy instruments
Policy provisions close to high level governance instruments dealing with student misconduct
Most use legalistic language of discipline like ….. </li></ul>‘Justice’, ‘Allegation ‘, ‘Offence’, ‘Plea’, ‘Hearing’, ‘Wit...
The Policy Oscars: In Search of Best Practice<br />Punitive or Educative?<br />“University rules, policies and guidelines ...
The Policy Oscars: In Search of Best Practice<br />Skeleton Plagiarism Policy<br /><ul><li>Educative, non-legalistic terms
Define plagiarism
Outline staff and student responsibilities
Procedures for educating students about good academic practice
Fair, consistent, transparent procedures for investigating and assessing suspected cases of plagiarism
Differential treatments (naïve/intentional; formative/summative) and differential consequent approaches
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The Policy Oscars: In Search of Best Practice Australasian Policy Websites

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This presentation was given at the National University Administrators Policy Development Intensive 2010, in April, 2010 (Melbourne, Australia).

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The Policy Oscars: In Search of Best Practice Australasian Policy Websites

  1. 1. The Policy Oscars: In Search of Best Practice Australasian University Policy Websites<br />Brigid Freeman<br />Manager, Policy and Delegations<br />University of Tasmania <br />The National University Administration Policy Development Intensive 2010<br />
  2. 2. The Policy Oscars: In Search of Best Practice<br />Objectives<br /> <br />Examine the state of policy and policy development in Australasian universities as reflected through university websites<br />Identify good practice exemplars and features<br />Identify quality resources supporting the university policy development cycle<br />Establish models for university policy management. <br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  3. 3. The Policy Oscars: In Search of Best Practice<br />Sample<br />13 universities spanning all Australian States and Territories (except Tasmania) <br />3 universities from New Zealand (north & south island)<br />‘Sandstone’ and ‘red-brick’ universities <br />Research-intensive universities (including five Go8 universities) <br />Single (HE) and dual-sector universities (HE / VET)<br />Metropolitan and regional universities<br />One private university (Bond University). <br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  4. 4. The Policy Oscars: In Search of Best Practice<br />University of Queensland<br />Charles Darwin University<br />Bond University <br />University of New South Wales<br />University of Technology, Sydney <br />Charles Sturt University<br />University of Wollongong<br />Australian National University<br />Royal Melbourne Institute of Technology (RMIT) University <br />Swinburne University of Technology <br />University of Adelaide<br />University of Western Australia <br />Edith Cowan University <br />Auckland University of Technology<br />Otago University<br />Victoria University of Wellington<br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  5. 5. The Policy Oscars: In Search of Best Practice<br />Research Approach<br /><ul><li>University Policy Frameworks
  6. 6. University Policy on Policy
  7. 7. University Policy Websites
  8. 8. University Policy Repositories
  9. 9. University Policy Toolkits
  10. 10. Core sample of four policies: Credit Policy, </li></ul> Plagiarism Policy, Environmental Sustainability <br /> Policy and Leave Without Pay Policy<br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  11. 11. The Policy Oscars: In Search of Best Practice<br />Towards a definition of <br />University Policy Framework<br />The University of Wollongong’s Standard on UOW Policy aims to: “establish a defined, clear, identifiable, consistent and enforceable system for the development, approval, implementation and review of policies … (and) provide a mechanism to ensure that policies are compliant with the strategic direction of the University and with relevant legislation”. <br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  12. 12. The Policy Oscars: In Search of Best Practice<br />University Policy Framework defines<br />University ‘policy’ <br />Range of policy instruments (e.g. Policy, Procedure, Guideline)<br />Approval Authorities for all policy instruments (e.g. Council, Vice-Chancellor, Senior Executive)<br />Policy development cycle stages<br />Application of policy instruments <br /> (i.e. university-wide and/or section-specific <br /> or local)<br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  13. 13. The Policy Oscars: In Search of Best Practice<br />Without an effective University Policy Framework<br />“Policy can be accessed through multiple websites … <br />There is no standard policy development process … <br />Compliance is more difficult to achieve … <br />Approval paths are unclear and difficult to ascertain … <br />Implementation is usually not considered during development … <br />Obsolete and out of date policy (is) not managed through a policy review cycle.”<br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  14. 14. The Policy Oscars: In Search of Best Practice<br />What is Policy?<br />Mandatory or non-discretionary …<br />Statements of intent or principle …<br />Guiding or establishing …<br />Conduct, practice, strategic direction, action, operations, obligations and/or decision-making <br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  15. 15. The Policy Oscars: In Search of Best Practice<br />Governance Documents<br />University legislation<br />University By-Laws<br />Statutes<br />Rules<br />Regulations and <br />Orders<br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  16. 16. The Policy Oscars: In Search of Best Practice<br />Policy Nomenclature<br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  17. 17. The Policy Oscars: In Search of Best Practice<br />Policy Approval Authorities<br />Council <br />Council and/or Vice-Chancellor <br />Council and/or Vice-Chancellor and/or Senior Executive (member or committee)<br />In a small number of instances Academic Board/Senate<br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  18. 18. University Policy Framework<br />
  19. 19. The Policy Oscars: In Search of Best Practice<br />University Policy Development Cycle Stages <br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  20. 20. The Policy Oscars: In Search of Best Practice<br />he National University Administration Policy <br />UNIVERSITY POLICY DEVELOPMENT CYCLE<br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  21. 21. The Policy Oscars: In Search of Best Practice<br />OSCAR Winner … <br />Policy Framework / Policy on Policy<br />University of Wollongong<br />Standard on UOW Policy and Procedure for the Development and Management of UOW Policy (http://www.uow.edu.au/about/policy/UOW058645.html) <br />SPECIAL MENTIONS<br /><ul><li>Victoria University of Wellington</li></ul> Policy Documentation Development Information (http://www.victoria.ac.nz/home/about/policy/default.aspx) <br /><ul><li>Swinburne University of Technology</li></ul> Policy Framework, Policy and Procedure Development and Management <br />(http://www.swinburne.edu.au/corporate/registrar/ppd/framework.htm) <br /><ul><li>University of Adelaide</li></ul> University Policy Framework (http://www.adelaide.edu.au/policies/604/)<br />he National University Administration Policy <br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  22. 22. The Policy Oscars: In Search of Best Practice<br />Policy Websites<br /> <br /><ul><li>Different functions - University Policy Repository, University Policy Framework, University Policy Cycle
  23. 23. University Policy Repository = ‘authoritative source’</li></ul> <br /><ul><li>Policy on other University webpages</li></ul> <br /><ul><li>Introduction of new University Policy Frameworks impacts on navigability of Policy Websites </li></ul>Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  24. 24. The Policy Oscars: In Search of Best Practice<br />Skeleton Policy Website<br />Policy Framework <br />Policy on Policy <br />Policy Repository <br />Policy Toolkit<br />Policy News<br />Records Management <br />Legislation & Governance <br />Delegations of Authority<br />Codes of Conduct and Charters<br />University Plans and University Committees <br />Agreements <br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  25. 25. The Policy Oscars: In Search of Best Practice<br />OSCAR Winner … Policy Website<br />Australian National University(http://policies.anu.edu.au/)<br /> <br />SPECIAL MENTION<br /> <br />University of Adelaide(http://www.adelaide.edu.au/policies/) <br />University of Wollongong(http://www.uow.edu.au/about/policy/)<br />he National University Administration Policy <br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  26. 26. The Policy Oscars: In Search of Best Practice<br />Plagiarism Policy <br /><ul><li>Mature policy area
  27. 27. Statements of principle widely dispersed across governance and policy instruments
  28. 28. Policy provisions close to high level governance instruments dealing with student misconduct
  29. 29. Most use legalistic language of discipline like ….. </li></ul>‘Justice’, ‘Allegation ‘, ‘Offence’, ‘Plea’, ‘Hearing’, ‘Witnesses’, ‘Evidence’, ‘Transcript’, ‘Proceedings’, ‘Proof’, ‘Guilty’, ‘Offence’, ‘Discipline’, ‘Reprimand’, ‘Penalties’, ‘Fine’, ‘Enforcement’, ‘Suspension’, ‘Expulsion’<br />he National University Administration Policy <br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  30. 30. The Policy Oscars: In Search of Best Practice<br />Punitive or Educative?<br />“University rules, policies and guidelines tend to focus on the punitive aspects of procedures rather than the educative and often fail to articulate to students why the conventions of citing and referencing are an integral part of developing scholarly writing skills, and why plagiarism is considered a serious offence in the academic environment”. <br />University of Adelaide, Plagiarism Policy, p7<br />he National University Administration Policy <br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  31. 31. The Policy Oscars: In Search of Best Practice<br />Skeleton Plagiarism Policy<br /><ul><li>Educative, non-legalistic terms
  32. 32. Define plagiarism
  33. 33. Outline staff and student responsibilities
  34. 34. Procedures for educating students about good academic practice
  35. 35. Fair, consistent, transparent procedures for investigating and assessing suspected cases of plagiarism
  36. 36. Differential treatments (naïve/intentional; formative/summative) and differential consequent approaches
  37. 37. Central Register
  38. 38. Position on software (Turnitin, MOSS)
  39. 39. NZ universities – Resolution processes in keeping with Treaty</li></ul>Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  40. 40. The Policy Oscars: In Search of Best Practice<br />OSCAR Winner … Plagiarism Policy <br />University of Queensland <br />Academic Integrity and Plagiarism Policy and <br />Procedures for Dealing with Student Discipline and Misconduct Matters<br />http://www.uq.edu.au/hupp/?page=25128<br />SPECIAL MENTION<br />University of Adelaide <br />Plagiarism Policy (http://www.adelaide.edu.au/policies/230) and <br />University of Western Australia<br />Guidelines for Faculties and Other Teaching and Supervision Sections at UWA: Ethical Scholarship, Academic Literacy and Academic Misconduct (http://www.teachingandlearning.uwa.edu.au/staffnet/policies/conduct) <br />he National University Administration Policy <br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  41. 41. The Policy Oscars: In Search of Best Practice<br />he National University Administration Policy Development Intensive 2010<br />Environment Policy – Minimalist Approach<br /> <br /><ul><li>Comply with legislative and regulatory requirements
  42. 42. Comply with ethical environmental obligations (locally and globally)
  43. 43. Implement ‘best practice’ (generally non-specified) environmental sustainability-related management approaches and initiatives
  44. 44. Undertake environmental sustainability focussed teaching and research </li></ul>Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  45. 45. The Policy Oscars: In Search of Best Practice<br />he National University Administration Policy Development Intensive 2010<br />Environment Policy – Emerging Policy Provisions<br /> <br /><ul><li>Introduce Environmental Management System
  46. 46. Develop an Environmental Management Plan (detailing principles, targets and initiatives)
  47. 47. Establish an Environment Committee
  48. 48. Promote environmental awareness and community outreach
  49. 49. Minimise environmental risk(s) </li></ul>Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  50. 50. The Policy Oscars: In Search of Best Practice<br />he National University Administration Policy Development Intensive 2010<br />Skeleton Environment Policy<br /> <br /><ul><li>Sustainable management of the University’s natural environment
  51. 51. Sustainable management of the University’s developed environment
  52. 52. Sustainable management of natural resources
  53. 53. Relevant Teaching and Research
  54. 54. Environmental emergency provision (i.e. pollution)
  55. 55. Interdependence of physical / cultural environment
  56. 56. (NZ) Application of Treaty provisions</li></ul>Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  57. 57. The Policy Oscars: In Search of Best Practice<br />OSCAR Winner … <br />Environment Policy <br />Victorian University of Wellington <br />Environmental Policy and <br />Environmentally Sustainable Procurement Guidelines <br />http://www.victoria.ac.nz/home/about/policy/facilities.aspx#environment<br />he National University Administration Policy <br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  58. 58. The Policy Oscars: In Search of Best Practice<br />Leave Without Pay Policy<br />Leave Without Pay Policy or Leave Policy<br />Presentation: Manual or Policy<br />Language shaping culture: <br />“The University recognises that the abilities of its … staff should be made available for the benefit of the community ... “ (UNSW)<br /> <br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  59. 59. The Policy Oscars: In Search of Best Practice<br />Skeleton Leave Without Pay Policy <br /><ul><li>Compliance
  60. 60. Purposes for LWOP
  61. 61. Eligibility and assessment criteria
  62. 62. Time limits
  63. 63. Approval authorities
  64. 64. Implications for other entitlements
  65. 65. Superannuation arrangements
  66. 66. Responsibilities
  67. 67. Application procedure</li></ul>he National University Administration Policy Development Intensive 2010<br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  68. 68. The Policy Oscars: In Search of Best Practice<br />OSCAR Winner … <br />Leave Without Pay Policy <br />University of Technology Sydney <br />Leave Without Pay Guidelines<br />http://www.hru.uts.edu.au/manual/4cond/conditions.html#4.6<br />he National University Administration Policy <br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  69. 69. The Policy Oscars: In Search of Best Practice<br />Credit Policy<br />Credit, Credit Transfer and Recognition of Prior Learning Policy<br />Mature ‘gatekeeper’ policy <br />Conservative  progressive <br />Linked to Admissions, Enrolment and Assessment Policy<br />Framed by legislation<br />Supported by Faculty/local policy <br /> <br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  70. 70. The Policy Oscars: In Search of Best Practice<br />he National University Administration Policy Development Intensive 2010<br />Credit Policy Development Influences <br /><ul><li>Universities Australia / AVCC credit transfer documentation
  71. 71. Codes of Practice
  72. 72. VET developments - RTOs, AQF and AQTF
  73. 73. National and international qualification recognition services</li></ul>Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  74. 74. The Policy Oscars: In Search of Best Practice<br />he National University Administration Policy Development Intensive 2010<br />Credit Policies Themes<br /><ul><li>Portability and articulation (VET  HE)
  75. 75. Inter-sectoral linkages and collaboration (between unis; across sectors RTO  TAFE  HE; within dual-sector institutions)
  76. 76. Increasing recognition of various modes of learning (informal and formal)
  77. 77. Efficiencies in education and training system
  78. 78. Qualification and institutional integrity
  79. 79. Equity mechanism. </li></ul>Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  80. 80. The Policy Oscars: In Search of Best Practice<br />Joint OSCAR Winners … <br />Credit / RPL Policy <br />Swinburne University of Technology<br />http://policies.swinburne.edu.au/ppdonline/Default.aspx<br />Edith Cowan University<br />http://www.ecu.edu.au/GPPS/policies_db/policies_view.php?rec_id=0000000268<br />he National University Administration Policy <br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  81. 81. The Policy Oscars: In Search of Best Practice<br />University Policy Management <br /><ul><li>University Policy Framework (in the Policy on Policy)
  82. 82. Clarity regarding policy approval pathways
  83. 83. Policy approval authorities = provisions of university legislation, delegations and Policy on Policy
  84. 84. Clarification regarding policy cycle
  85. 85. Incorporation of quality assurance stages
  86. 86. Tools and resources (e.g. Policy Toolkit)
  87. 87. Searchable, central Policy Repository
  88. 88. Meaningful consultation and communication
  89. 89. Change management
  90. 90. Policy implementation monitoring and evaluation
  91. 91. Transparent policy review mechanisms </li></ul>he National University Administration Policy <br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />
  92. 92. The Policy Oscars: In Search of Best Practice<br />The Policy Oscars: Best Practice Identified<br />Best Policy Framework University of Wollongong<br />Best Policy Website ANU<br />Best Plagiarism Policy University of Queensland <br />Best Environment Policy Victorian University of Wellington<br />Best LWOP Policy University of Technology Sydney <br />Best Credit Policy Swinburne University & <br /> Edith Cowan University<br />he National University Administration Policy <br />Brigid Freeman, The National University Administration Policy Development Intensive 2010<br />

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