Joining Forces in Digitisation, Storage and Access. An interim assessment after 5 years of VIAA
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As presented at the 22nd SEAPAVAA Conference in Bangkok, 2018. About what VIAA has achieved in its first five years and what the future might bring.
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Joining Forces in Digitisation, Storage and Access. An interim assessment after 5 years of VIAA
- 1. Joining forces in AV Digitisation, Storage and Access An Interim Assessment after 5 years of VIAA Brecht Declercq – SEAPAVAA Conference 2018 – Bangkok, 9th April 2018
- 2. Que ?
- 3. The Flemish Institute for Archiving (VIAA) is the answer of the Flanders region to the challenges posed by degralescence, digital preservation and increasing demand for access to our audiovisual heritage.
- 4. population: ca. 6 mio, km2 : 1/40 Thailand F B NL D
- 5. ° December 21, 2012
- 6. ca. € 4,4mio p/a (2018)
- 7. ca. 23 FTE
- 9. Why ?
- 10. high demand vs. specialized & costly
- 11. dependent on government subsidy
- 12. libraries archives museums universities broadcasters private companies private collections research centres arts organisations governemental bodies
- 13. How ?
- 16. SP SP SP SP SP SP SP SP Coordinator of outsourced digitisation CPCPCPCP CPCPCPCP CPCPCPCP CPCPCPCP CPCPCPCP CPCPCPCP CPCPCPCP CPCPCPCP CPCPCPCP
- 18. target groups
- 19. the VIAA deal
- 20. 20 professional and efficient digitization sustainable digital preservation a non- exclusive right to use the CP’s content on it’s own platforms digitization archiving interaction quid pro quo
- 22. Status ?
- 23. Digitisation
- 25. Lacquer disk digitisation training
- 26. Logistics in the back-end
- 27. Digitisation status 47.37 0.12 9.51 33.48 9.51 0.00 20.00 40.00 60.00 80.00 100.00 TRANSFERED IN 2013-2017 TRANSFERED IN 2018 TO BE TRANSFERED IN 2018 TO BE TRANSFERED 2019-2021
- 28. 0 100000 200000 300000 400000 500000 600000 700000 december2013 februari2014 april2014 juni2014 augustus2014 oktober2014 december2014 februari2015 april2015 juni2015 augustus2015 oktober2015 december2015 februari2016 april2016 juni2016 augustus2016 oktober2016 december2016 februari2017 april2017 juni2017 augustus2017 oktober2017 december2017 februari2018 april2018 juni2018 augustus2018 oktober2018 december2018 februari2019 april2019 juni2019 augustus2019 oktober2019 december2019 februari2020 april2020 juni2020 augustus2020 oktober2020 december2020 februari2021 april2021 juni2021 augustus2021 oktober2021 december2021 CUMULATIVE NUMBER OF REGISTERED CARRIERS CUMULATIVE DURATION OF CARRIERS ACCORDING TO REGISTRATION CUMULATIVE NUMBER OF TRANSFERED CARRIERS CUMULATIVE DURATION OF TRANSFERED CARRIERS TARGET NUMBER OF TRANSFERED CARRIERS Digitisation status
- 29. Digitisation projects finished Wave 1: Betacam SP/SX VRT Wave 1: Betacam Oxide Wave 2: Wax cylinders Wave 2: Wire recordings Wave 2: Audio-CDR VRT Wave 4: VHS-VRT Digitisation projects going on Wave 1: ¼” audio tape Wave 3: Digital Betacam Wave 3: Betacam SX Wave 4: VHS Wave 5: Lacquer / shellac disks Wave 6: Exotic formats Film: Threatened film CE Film: Threatened film VRT Extra batches going on or planned Wave 1: U-Matic Wave 1: Audio cassette Wave 2: VCR Wave 2: Betamax Wave 2: Open Reel Video Wave 2: Audio-CD-R New projects in preparation Wave 7: DV-formats Wave 8: Vinyl Wave 9: CD-DVD Wave 10: XD-cam Film: Amateur film Digitisation status
- 30. Archiving
- 31. 314 TB 314 TB 17 PB 17 PB DISK STORAGE Caringo Object Store TAPE STORAGE LTO6 / LTFS +/- 1 GB / hour +/- 25 GB / hour Huge storage facilities
- 32. the MAM
- 33. Growth on monthly basis
- 34. Cumulative growth of the archive
- 35. VIDEO 740.000 items IMAGES 1.325.000 items DOCUMENTS 266.000 items AUDIO 129.000 items NEWSPAPERS 60.000 items Kinds of content in the archive
- 36. Dashboard for content partners
- 37. Interaction
- 40. CORE FIGURES 2017-2018 ACCOUNTS 46 365 -> teachers 26 428 -> students in teacher training 19 937 CONTENT 13 178 clips -> audio 9 % -> video 91 % CONTENT COMING FROM 31 archives -> national and regional broadcasters 10 -> cultural heritage institutions 11 -> city archives and other archives 10 THEMATIC COLLECTIONS 191 Archives for Education
- 41. News of the Great War
- 42. News of the Great War
- 43. Catalogus Pro
- 44. AV heritage awareness campaigns
- 45. Future ?
- 46. Evolutions 2019-2023 INTERNAL : • End of mass digitisation of audiovisual carriers except film • Descriptive metadata as the basis of re-use and archive mgmt • Cloud storage more cost effective than own infrastructure • Basic offering towards teachers and pupils finished • Expansion of digital intake, closer digital integration with partners EXTERNAL : • Continuing digitisation of society as a whole • Demand for sustainable digital storage not limited to AV • Education becomes more interactive, differentiated, individual • Political push: collaboration and more own revenu • Increased demand for re-use of own and other material • Technological evolutions, e.g. AI, VR, …
- 47. Towards a ‘management contract’ 2019-2023 QUESTIONS TO SOLVE, CHALLENGES TO ADDRESS • VIAA and its partners : scope, collaboration, social mandate • Digitisation post 2021: expansion towards other carrier types? • Metadata as a new focus domain • VIAA as a digital innovator and forerunner • Access: new target groups and strategies • Financing and organisation: ambitions and reality check
- 50. THANK YOU! E-m: brecht.declercq@viaa.be Tw: brecht_declercq LkIn: be.linkedin.com/in/brechtdeclercq
Editor's Notes
- Digitization, digital preservation and giving new target groups (centralized!) access to audiovisual heritage are a huge challenge worldwide, and it is a highly specialised and costly job. Briefly summarized: we need it good, we need it fast, and we need it cheap.
- No tradition of charity / patronage / sponsorship / … : we depend on government money. Subsidy depends on the availability of money in the national budget (ministry of Culture and Media).
- Our national audiovisual heritage is … almost everywhere! Scattered amongst libraries, archives, museums, broadcasters, universities, arts organisations, private collections, private companies, research centers, governmental bodies, … and these institutions almost never have the technical infrastructure, expertise or the money to cope with this.
- Instead of splitting the money up between so many institutions, we decided to keep it together, and search for advantages of scale in digitization, archiving and interaction, via a specialized institution. Spend taxpayer’s money in an efficient and cost effective way.
- Digitization: we fund, initialize and coordinate digitization projects, which are all outsourced. We act as a pivot between our content partners and the digitization service providers.
- Archiving: we provide digital preservation (e.g. sustainable storage) as a centralized service to all content providers for a very low fee (ca. 15% of the real cost).
- Interaction: we provide access to the audiovisual heritage for four main target groups: the educational world, researchers, the general public through public libraries and our content partners themselves of course. They can always keep the same rights to access their materials as before their collaboration with VIAA.
- In exchange for the first two services, we get a non-exclusive license to use the material (to the extent that the content partners are the rights holders themselves).
- The bigger picture: Uitgaande van ca. 650.000 dragers te digitaliseren, waarvan 62.000 niet-aangetaste film die na 2020 gedaan moeten worden.
- The bigger picture: Uitgaande van ca. 650.000 dragers te digitaliseren, waarvan 62.000 niet-aangetaste film die na 2020 gedaan moeten worden.
- Whitout going to much into detail I also want to show you how we have organized the storage components that are used by MediaHaven. For each digital object that Is archived at VIAA we make 3 high res copies stored on different physical places. We have 2 datacenters where we have 2 tape robots with each 17pb of storages (LTO6). On top of that we have disc storage that is used for archiving the low res, the copy that is used for access (previewing in MediaHaven or reuse on an external platform).
- THE MAM
- On the right hand side you can see the specific metadata that is very valuable for the teachers.
- On the right hand side you can see the specific metadata that is very valuable for the teachers.
- The broader audience is also served via the platform that is called ‘the archive’ and today is only used to publish the content that was included in the digitisation project News from the Great War. 270.000 p. + 90.000 p.
- Via this website it’s possible to scroll to the digital newspapers.
- The third platoform = catalougs PRO, and this is build for our Content Partners. Catalogus pro gives access to the digital collections that are archived at VIAA, CP’s are able to see each other collections. They can only view the content, direct reuse is not included and all communication is routed via de Content partners directly.
- So what should the solution look like?