This document provides a list of information that should be passed on from outgoing student organization officers to incoming officers, including copier codes, mailbox and cabinet numbers, financial records, documentation of past events and expenditures, social media passwords, and pictures or materials used to promote the organization. It recommends discussing with advisors the creation of a central location, such as a binder or Google file, to store this information so it is accessible to new officers even if not directly passed on.

2.  Copier Code (each org gets 1,000 free B&W
photocopies for the year)
 Mailbox Number (if applicable)
 Cabinet Number (if applicable)
 Chartstring Number (aka student org bank
account number. If unknown, contact Shawny
White (saddison@umbc.edu)
 Social Media Passwords & Admin Access to
myUMBC group page
 Email account passwords

3.  Financial records (funds in your student
organization account/what was purchased this
past year. For help obtaining this information,
please contact Shawny White)
 Documentation of previous fund expenditures
 Information on prior events/initiatives
 Pictures (electronic or hardcopy)
 Tri-fold board or any other materials used at
Involvement Fest

4.  The advisor to your organization can be a good
resource when it comes to keeping all of this
information in one place
 Discuss the possibility of creating a
notebook/binder/Google File/etc. with all of
the pertinent information that can be stored
with your advisor, so that if the officer’s from
one year do not pass it on, it is still available
and accessible to new officers