2. INFORMATION MANAGEMENT
Information management is management of organizational
processes and systems that acquire, create,organize,
distribute and use information.
According to a process view of information management,
information management is a continuous cycle of six closely
related activities:
1. Identification of information needs
2. Acquisition and creation of information
3. Analysis and interpretation of information
4. Organization and storage of information
5. Information access and dissemination
6. Information use
3. Information management covers the old spectrum of
information handling activities ,technology and its role in
information handling as well as various management activities
practiced in institutions.
Two major Trends have come together to create an and
unprecedentedly awareness of the importance of information.
Firstly, the growing complexity of organizational structures and
operations.
Secondly the impact of computing and Communications
Technologies (collectively called IT) on work functions and
patterns.
Consequently ,the managerial spotlight is now on information
processing and information resources handling within the
organizational framework.
4. TOOLS OF INFORMATION MANAGEMENT
STANDARDS
standards may be considered as important tool in
Information Management.
For example, Indian standards institution (now called
Bureau of Indian Standards) have developed and
published a number of Indian Standards for
documentation pertaining to bibliographical reference,
book binding ,books and peridicals, cataloguing,
classification, library and archives building, furniture,
proof corrections, typography etc.
5. In addition, a number of Institutions and individuals have
formulated library standards, both official and non official, useful
in the planning and management of library and information
centers.
SYSTEMS ANALYSIS
Systems Analysis, a tool for Information Management proved
invaluable in analyzing Complex organizations and solving
problems resulting from organizations in conflict with an
environment dominated by change and the uncertainty that
inevitably accompanies change.
But its use in library and information environments has been
Limited.
However, in recent times, libraries are becoming aware of its
potential usefulness to analyze and help solve their problems.
6. FIVE CRITICAL TOOLS FOR THE BEST
INFORMATION MANAGEMENT SOLUTION
INFORMATION GOVERNANCE FRAMEWORK
Information Governance should be our first concern and so
should it be for your solutions provider.
Information Governance not only use a Framework for
corporate governance and compliance standards, it ensures
that your information is protected and Secure.
If yours is an organization that Intakes hoards sensitive client
matter, then an Information Governance Framework is vital to
the health of that information and how it's managed.
7. CONFIGURABLE TAXONOMY
A set in stone taxonomy tree will not allow for the growth and
change expected within organizations.
Your Information Management solution should ask for and
require a configurable taxonomy that allows access for flexibility
as your company scales, changes and evolves.
UNIFIED VISIBILITY FOR ALL RECORD AND
ASSETS
everyone dreams of being able to see their electronic
documents, Emails and physical records all in place.
Wouldn’t it be nice to hop onto a search bar and know that you
will be able to pull up both, physical forms and electronic
documents counterparts.
8. It exist now so no that you should be able to ask for and expect
it with your information management solution.
Accessing a unified and fully visible user interface to retrieve
information allows users to find information while saving time
and resources.
FULL TEXT SEARCH AND ADVANCED SEARCH
FUNCTIONS
Google does this and uses use this feature in their everyday
life.
Your information management solution should be no different.
A full-text search allows users to type in full terms and utilizes
the information metadata to locate matching files and records
9. Alongside full text search, expedite your reach by using +/-
search functions that include or exclude keywords.
These two tools will save organizations many hours of time
spend searching compared to searching on outdated systems.
Full text search with advanced search functions is easier and
faster.
DISPOSITION ALERTS AND DASHBOARD
Retention schedules are a pain to moderate thankfully
someone somewhere in the Tech universe has figured out how
to automate it.
Now, all your organization needs, is access to is a disposition
dashboard that visibly displays retention schedules and
disposition alerts so that defensible destruction is just a click
away.
10. Organizations should no longer waste huge amounts of time
skimming files at random to find the files that are disposition
ready.
This solution resolves the issue at hand, the inefficient
spending of time and resources.
11. CONCLUSION
Whatever Information Management is, it
perhaps is concerned with obtaining the best possible value for
money from an organizations information resources. The field of
Information Management has never been more exciting than it is
today; our pressing needs, the technologies is available to us, and
the demands of our business, Governments and society as a
whole present a challenge to us to find ways of satisfying
demands for ever more relevant, up-to-date and accurate
information at an economic cost.
