2. • Send out an memo, to person needed to attend
meeting
• Call the meeting to order
• Determine who is likely to be assigned tasks from
the meeting
3. • Have an agenda for every meeting
• Respect the schedules of your meeting participants
• Strive to keep the meeting on subject and on task
• Ask a secretary or other meeting participant to take
minutes at every business meeting
4. • Meetings shouldn't run too long; 30 minutes or
shorter is a good length
• Discussion guidelines can help keep meetings
running in an orderly manner
• Do not allow time to get away from you, or you risk
losing the attention of your participants.
5. • Establish some sort of parliamentary procedure to run
the meetings by.
• Be sure everyone who participates in the meeting is
aware of said procedure
• Ask each person to limit her point to two minutes or
less
6. • Encourage the meeting participants to add feedback
and input
• Agenda should be only discussion and other
sidetracking items will be reserved for another time
• Prohibit meeting participants from
• Insulting
• talking over
• talking loudly
• belittling
• raising his/her voice
• to other members at the meeting
7. • Leave time at the end of the meeting for a short
question and answer session
• Suggest and agreeing on time, date and place for the
next meeting
8. • Give out any assignments or instructions before
closing, and end on time
• Summarize the meeting and all points of interest as
you wrap to keep it all in everyone’s focus
• Be sure to thank everyone for their attendance and
participation
