Event Management Solutions


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Event Management Solutions

  1. 1. Event Management Solution Event Management Solution (Group 11) Atul Singh Yatin Datta Anish Manu Arvind Srinivasan Uphar Agarwal Kishore Nanda
  2. 2. Corporate Events Conferences Product Launches Marketing Events Special Events Road Shows Grand Openings Fashion Shows Sports Meet (Olympics) Concerts Services of an Event Management Company Event Management Solution (Group 11)
  3. 3. Not an easy business to be in: Event Management is a multi-billion dollar industry, growing rapidly, with mega shows and events hosted regularly. Aim Manage Event Management Solution (Group 11) Decorations, Entertainment, Ground Transportation, Guides/Ushers, Housing, Instructions/Maps ,Interpreters/Translators, Meet and Greet Parking Facilities/Services, Registration, Security, Signs Support Staff, Traffic Services, Travel Arrangements, Catering etc. Event Management Company
  4. 4. Challenges for Occasions Unlimited <ul><li>Expand operations to multiple locations. </li></ul><ul><li>Manage increased business volume. </li></ul><ul><li>Increase the market visibility. </li></ul><ul><li>Enable IT to automate, integrate and manage the operations effectively. </li></ul><ul><li>CUG b/w the various branches for cost efficient communication </li></ul><ul><li>Need for a web based Event Management System </li></ul>Event Management Solution (Group 11)
  5. 5. Strategy Envisioned <ul><li>Establish IT Infrastructure to network all the offices </li></ul><ul><li>Means for streamlining the internal processes to enhance operational efficiency </li></ul><ul><li>Use IT solutions for conferences, events and exhibitions. </li></ul><ul><li>Enhance existing website into an interactive, customizable, end-to-end event management system </li></ul><ul><li>Utilize a centralized database for providing administrators, event planners, and attendees with real-time access to all event information. </li></ul>Event Management Solution (Group 11)
  6. 6. Solution Proposed <ul><li>ERP implementation </li></ul><ul><li>Implement an Interactive Voice Response system to make operations efficient and minimize on staffing costs. Vendor - Avaya </li></ul><ul><li>Implement basic data network using leased circuits. Vendor – Extreme Networks </li></ul><ul><li>Implement enterprise wide communications b/w branches over VoIP using existing data infrastructure. Vendor – Cisco </li></ul><ul><li>Employ professional services to meet Web Development needs. Vendor - PCS </li></ul>Event Management Solution (Group 11)
  7. 7. Hardware Proposed <ul><li>Sun Blade 150 server for Interactive Response system </li></ul><ul><li>Extreme ‘BlackDiamond’ core switches and ‘Summit’ series Edge Switches for data network </li></ul><ul><li>HP Proliant ML100 as database , web and mail/messaging servers </li></ul><ul><li>HP ProLiant DL320 server for enterprise wide communications and Cisco IP endpoints </li></ul>Event Management Solution (Group 11)
  8. 8. Software Proposed <ul><li>WIN-2003 server Edition </li></ul><ul><li>Oracle 9i DB </li></ul><ul><li>Lotus Notes Domino for mail/messaging purposes </li></ul><ul><li>ERP solution from ‘Epicor’ for business warehousing , reporting and inventory management purposes </li></ul><ul><li>‘ Avaya IR’ package for interactive voice response </li></ul><ul><li>Cisco ‘CallManager’ for enterprise voice communications </li></ul>Event Management Solution (Group 11)
  9. 9. SunBlade 150 HP ProLiant ML 100 HP ProLiant DL 320 Black Diamond 12804R Summit X240e Event Management Solution (Group 11)
  10. 10. HQ LAN Architecture (BLR) Event Management Solution (Group 11)
  11. 11. Inter Region Architecture Event Management Solution (Group 11)
  12. 12. Costs <ul><li>Fixed Costs </li></ul><ul><ul><li>Servers, Switches </li></ul></ul><ul><ul><li>Routers </li></ul></ul><ul><ul><li>IP Phones </li></ul></ul><ul><ul><li>Cabling </li></ul></ul><ul><ul><li>Software, IVR </li></ul></ul><ul><li>Recurring cost </li></ul><ul><ul><li>Leased Line charges </li></ul></ul><ul><ul><li>Annual Maintenance Contract (AMC) </li></ul></ul>Event Management Solution (Group 11)
  13. 13. Conclusion <ul><li>Streamlined Process </li></ul><ul><li>Increased Efficiency </li></ul><ul><li>More Business </li></ul><ul><li>Wider Recognition </li></ul>
  14. 14. Thank You Event Management Solution (Group 11)