Can You Scan This For Me? Making the Most of Patron Digitization Request in the Archives
1. Can You Scan This for Me?
Making the Most of Patron Digitization
Requests in the Archives
Presented to the DLF Forum 2018 - October 17th
2. INTRODUCTIONS
2
JENNIFER DUNCAN
Head of Special
Collections
Book Curator
Utah State University
jennifer.duncan@usu.edu
ANDREA PAYANT
Metadata Librarian
Utah State University
andrea.payant@usu.edu
DARCY PUMPHREY
Digital Projects
Coordinator
Utah State University
darcy.pumphrey@usu.edu
8. The Biggest Challenge for Curators? Change
8
▰ Sarah Godwin Brown Goodwin standing by the stack ladder in the library, 1903,
http://digital.lib.usu.edu/cdm/singleitem/collection/USU_Photos/id/1786/rec/27
9. METADATA / UPLOADING PERSPECTIVE
9
How easily will the process fit into current workflows?
• What turnaround time is expected?
• New collections vs. adding to existing collections
• Are there any limitations influenced by our systems?
15. 15
Development of Online Access Solutions
• Minor adjustments to current workflow
• Working with limitations of our digital asset management
system (CONTENTdm)
o Boutique or mixed collections are not ideal
One-to-one correlations are necessary for additional
processes
Size of collections can be problematic
o But...Number of collections is limited and may be an
issue down the road
• Focus on quick turnaround
o Generic landing page graphic and text
22. 22
Digital content linking
• Apply current process to link digital items directly to
container lists for corresponding EAD finding aids to newly
selected items
o More time consuming and complicated with single
items within a larger collection
25. 25
What do you do for these types of requests?
• Does anyone else has some sort of process like this that they
can tell us about?
• Are there CDM users out there with solutions to this type of
issue?
• What issues have you come across with your processes?
• When you have requests, do you scan everything or just what
is requested?
• What turnaround times do you expect?
• When do you charge/not charge?
Editor's Notes
DARCY
DARCY
Two units were doing scanning
Each with different specifications
Each with different ways of naming the file and storing the file
This created the potential for redundancy of work
There was no process to add these items to the upload/metadata queue
JENNIFER
JENNIFER
JENNIFER
DARCY
JENNIFER
ANDREA
As prioritization of getting patron driven digitization requests incorporated into our digital history collections increased – some questions concerned us from a metadata perspective…
How will this affect our workflows?
- our metadata creation duties are shared as a team but would these responsibilities be shared or would a single team member take care of these requests
How fast do they expect us to finish the requests?
- single items can be done very quickly as opposed to hundreds which would take longer – would this be taken into account when determining timelines
Will new collections need to be created or will items be added to existing collections?
- each metadata team member has a sort of ownership over collections as they oversee quality control and maintenance of existing collections – would they add items to
collections they maintain or would that be up to
Does
DARCY
Deadlines
Evolution of form
DARCY
The majority of it should go online if we are going to the trouble of scanning it
ANDREA/darcy
Darcy to talk about generic landing page graphic and text
Darcy to talk about generic landing page graphic and text (from previous slide)
DARCY
ANDREA/darcy
We plan use our current process of linking EAD finding aid content to digital collection materials requested by patrons although, because much of the process is automated, it is easier to process entire collections than for single items within a larger collection
From digitization perspective – we are now scanning based on the finding aid granularity. (Darcy)
ANDREA
Here are some screenshots that will give you a better idea of what our digital content linking is – the xml for EAD finding aids are modified to include links out directly to their corresponding digitized counterparts
ANDREA
Have you implemented anything like this?
Do you use CDM – have a different solution?
Did you encounter any unforeseen issues?
If you receive a request, do you scan the whole container or just the materials requested?
Anticipated turnaround time?
When do you charge and when don’t you charge?
ANDREA
Have you implemented anything like this?
Do you use CDM – have a different solution?
Did you encounter any unforeseen issues?
If you receive a request, do you scan the whole container or just the materials requested?
Anticipated turnaround time?
When do you charge and when don’t you charge?