team work plan

1. Team Working
NOTES  Training  Simulation  Workshop  Presentation  Exercise
End Goal(s) • Delegates know: why working in teams is more effective then working alone
• Delegates know: how to divide the job among them in team
• Delegates can: cooperate with each other in order to make their future work in
PBoX effective
Process Goals • Delegates know why and how communicate well inside team
• Delegates know how to divide tasks among team
Participants Newees after 2-3 months in AIESEC
Optimal number of participants: # 9 or 18
- Introduction to AIESEC
What training should they attend before this one? (just to make sure they
know what AIESEC is)
- Sessions inside PBoX
lead by OCP about
What training should they attend after this one? specific project style of
working
- Team efficiency
Duration 1,5 :hours 90 :min
Logistics How to organize training room?
• Flipcharts (big ones) – around 50
requirements • Markers – 5 pcs.
•
•
Ordinary sticky tape – 5 pcs.
Could be projector – don’t necessary,
.
•
but very useful
If there will be exactly 18 people we U
will need 3-4 more people (OC) to help
in the middle of the session
First training: Recruitment LCC 2005 , modified version on New Horizons 2005 (Ukraine)
Created by: Piotr Głuszczuk, LCP, LC Olsztyn, AIESEC in Poland, piotr.gluszczuk@aiesec.net
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2. Description
Dear Facilitator,
This training is about Team Work. Why Team Work is needed in AIESEC is quite
obvious. We are working in teams on each step during our development in AIESEC
which is showed on @XP flow. So that’s why I’ve created this session to show people,
mostly by practice, how important it is to work as a TEAM not as a group.
Training is very dynamic and interactive – we have here 3 full Kolbe Education
Cycles during only 1,5 h. So we start with practice, goes to reflection, then theory,
finally practice (in next exercise). That should keep people interested and participating
all the time. Moreover they will feel that from one exercise to another they are getting
better and better in Team Work.
Good luck in your session and make AIESEC be one big TEAM.
Structure
 Module name Process Goal(s)
10 Introduction to session • Delegates know the name of the session
• We know the “rules” of the session
• Get to Know Each Other
• Delegates know why they are
participating in this session
• Delegates are stimulated to think and
participate actively
15 Squares • Module shows why we have to work in
teams not in groups?
10 Team vs. Group • Delegates work out what is a group and
what is a team?
• Faci shows the difference afterwards
20 Escape from the prison • Module shows that working in team is
very often necessary !!!
• One can do nothing comparing to Team
10 Job Division • How do we divide our work in teams?
• Why job division is so important in Team
Work
• How can we divide our job in PBoX
15 Building Pyramids • Delegates are using they knowledge
their gain before to try their Team Work
in practice
10 Sum up • Delegates compare the knowledge they
had and the knowledge they have after
session
90 Total Time: 90 min. (1 hour, 30 min.)
practice ___ reflection ___ theory ___ implementation (education cycle by Kolbe)
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3. Introduction to session ( 10)
 Description Transparency
1 min I would like to greet everybody. # sticky tape
My name is Piotr Głuszczuk – call me “Pit” – will be easier ;) I’m the LCP of LC Olsztyn
(Poland) + a few words about me (of course very short) # marker
1 min Setting “rules” of the session, or rather showing them to delegates: # flip for
• We are here to know what is and why we need Team Work expectations
• We will participate as much as possible in order to use the session in a most
effective way # flip with 4 goals
• We will use the knowledge gained here in our PBoX team work of the session
4 min Get to know each other: # flip with agenda
1. We are sitting in a cycle
2. Everybody (one by one) says his/her name and favorite film or book (in English # projector
obviously) wouldn’t be a bad
3. One more round one by one – this time everybody says his/her name one more time solution ;)
+ “I’ve got between my leg …….”
….. – stands for the title of favorite film or book
1 min Delegates’ Expectations
3 min What the session will be about?
• Importance of team work
• Importance of job division in team (dividing tasks)
• Cooperation in team (future PBoX)
• Importance of communication inside team
+ showing agenda of the session
10 Total Time for module
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4. “Squares” ( 15 )
 Description Transparency
Divide people into 2 groups (we need 9 people in each group). # sticky tape
4 min Intro to exercise: # flips numbered
We need 2 times for 9 numbered squares (flips) on the floor put in this order from 1 to 9
(2 separate sets)
1 2 3 We have to make sure that each delegate can easily stand on one number
4 5 6 # papers (10x20
7 8 9 cm) with numbers
(1-9) rolled up in
Explain that the team which will fulfill the task firstly is better and the best!! the way nobody
We do it to make sure they will try to be very quick which will help us in explaining why can see the
they should behave like a team not a group. numbers inside
(2 separate sets)
Give each delegate a shit of paper (big enough to see from a distance) with a number (1-9)
They mast NOT see the number they have. # flip with rules –
Ask them to stand on the squares. if projector
Now ask them to open their papers and check their numbers. unavailable…
Attach an extra flip to our big square
1 2 3
4 5 6 Try to attach the extra square in the place where delegate got right
7 8 9 number (will be more funny afterwards)
Task is: to stand on the right square.
Rules:
• Delegates can move only from one square to another
• They can move only to the square which is directly attached to their own if it’s free
• 2 delegates can NOT stand on one square
• Delegates can NOT move more then one square in they way showed below
can move here
can move here Delegate can move here
can move here
• They have to use the empty flip to make their moves possible
7 min Exercise: “First group is the BEST”
2 min After exercise:
How do you feel?
Do you have any observations?
2 min Comment:
As you see firstly all of you were only trying to get the right number – not looking for the
other numbers / people.
Afterwards you saw that working on your own will not lead you to the point and you (as a
group) will not fulfill the task.
And finally you’ve started to work as a team, so you started to look for other’s positions,
how to help them to get to their number.
So sometimes even if you got your right number/position you have to move from it in order
to make sure the team will fulfill the task. Without compromise that could be impossible.
You have to work together !!! Not separately !!!
15 Total Time for module
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5. Team vs. Group ( 10 )
 Description Transparency
6 min Divide delegates into 2 groups and give them 1-2 flips and 1-2 markers # sticky tape
Half of the them should work out what in their opinion is a group? # 4 flips
The second half – what is a team?
# 3 markers
Facis observe groups and help them with some questions (not too much of course) and focus
them on: # projector
- competition (in group and team)
- setting goals and receiving tasks
- decision making process
- motivation
- independence / dependence / interdependence
- examples ?
Ask both groups to present their outputs, first group then team
We put their flip on the wall – maybe we will use them later during next exercises
2 min Of course there are a lot of features that can describe group and team but I’d like to share
with you, in my opinion the most important differences
GROUP TEAM
- competition inside the group - competition outside the team
- is doing tasks - is reaching goals
- is autocratic - is democratic
- lack of motivation - motivation is a outcome of the
team’s mission
- independent or dependent on others - is interdependent
- i.e. students group, people on the party - i.e. football team, plane crew
Ajjj – don’t you agree ? ;)
2 min
My definition of a team: (put on the flip or PPT)
TEAM is a small group of people who have their own identity and target to aim for. More
over they have to work in coordinated and self-supporting way.
TEAM can be also showed on flip (PPT is better) with other definition on the picture:
3 cycles overlapping each other with 3 features
of a team + “target” in the middle
Communication ->
Trust -> TARGET
Communication Responsibility ->
We can add “Team Spirit” (so more private
Target relationships among team members – it’s good when it
is - but it’s not necessary to make team effective
Trus Responsibility
t
Team Spirit
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6. 10 Total Time for module
Escaping from the prison ( 20)
 Description Transparency
Divide delegates into 2 groups # 2 lines (at least
3 m each)
13 min 2 extra people (could be OC or 2 of delegates or 2 Facis) keep the line on the chest level
(around 1,5 meter) # 4 people to
We need 2 sets of this construction for 2 groups. keep the lines
Rules: # PPT or flips
Delegates stand on one side of the line – they are in the prison. from previous
They have to escape!! The line is the wall. modules
They must go over the wall (line). But can neither go under it nor around – it MUST be over.
They can NOT use anything. It must be done only be themselves. Extra objects like
furniture, chairs, tables are NOT allowed.
They can make whatever they want to fulfill the task but only with their bodies.
Explain that the team which will fulfill the task firstly is better and the best!!
Make sure that they remember they are working as a TEAM not a group.
2 min After exercise:
How do you feel?
Did you make any observations?
What about the team work?
Would you be able to do it alone?
5 min Comment:
As you saw during this exercise working alone is sometimes impossible – will you manage
to go over this wall alone?? Ha – will you ?
So in this case one is powerless comparing to Team. One means nothing in this
particular case.
Even if you will be very brilliant, smart and intelligent you’re not able to to get over the
wall… You need some assistance.
This process is well explained by Synergy Effect:
2+2=5 or 10 or even 50
But we can reach this effect only when our team member have: good communication, trust
to each other, are responsible for what they are doing and they have common goal (target)
+ could be (but not necessary Team Spirit).
On the other hand when team is not working like a team but like a group we can observe so
called Apollo Syndrome:
2+2=3 or 2+2=1 or even 2+2+2+2+2=1 !!!!
It can happen even when we gain the best specialists from chosen are, but somehow they
will not create a team and will compete with each other…. DO NOT DO LIKE THIS
Diversify your teams!!! – more different we are in team more synergy we gain.
…out of this we get POWER OF THE TEAM
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7. 20 Total Time for module
Job Division ( 10)
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8.  Description Transparency
Conversation – knowledge sharing # PPT for Matrix
5 min Did you observe any specific slit of your responsibilities in your team? Structure
Why did you divide your responsibilities? (or flip…)
Obviously you’ve divided your tasks because some of you has different skills then others:
i.e. boys are stronger then girls that’s why they were giving the lift to girls during escape
from prison.
5 min The same thing we can observe in every team – for example in PBoXes.
Because teams are very diversified in order to make them more effective people inside
those teams divide the job among them.
In practice if there are 5 people in a PBoX almost each of them has different tasks.
One can take OCVP role
One can be responsible for PBoX Finance
One can be responsible for PBoX Public Relations
One can be responsible for Information Systems in PBoX
One can be responsible for PBoX People Development
All those divisions and even more of them are called Matrix Structure
LCP
Matrix Structure
VP as PBoX VP as PBoX VP as PBoX
coach coach coach
OCPs Commission LCP OCP OCP OCP
Finance LCVPF OC member OC member OC member
Commission resp. for F resp. for F resp. for F
PR Commission LCVPPR OC member OC member OC member
resp. for PR resp. for PR resp. for PR
IS Commission LCVPIS OC member OC member OC member
resp. for IS resp. for IS resp. for IS
PD Commission LCVPPD OC member OC member OC member
resp. for PD resp. for PD resp. for PD
… OC without OC without OC without
other other other
responsibilities responsibilities responsibilities
If the OC os big enough the OC member responsible for sth can be called OCVPsth
Each PBoX is coached by VP – in practice VP is working directly with OCP
VP responsible for some special area (F,PR…) is leading his/her own Commission which is
made from PBoX OC members (each PBoX = one person in each commission). That
guarantee that in each PBoX each area will be covered with responsible person who is
trained by VP directly responsible for the whole area.
10 Total Time for module
Building Pyramids ( 15)
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9.  Description Transparency
Divide delegates into 2 groups. # 30 flips
2 min Each team gets 15 flips (they must be the same size) and 2 sticky tapes. # 4 sticky tapes
Task: Teams has to build as high pyramid as possible.
They can use only 15 flips an 2 tapes and themselves – NOTHING more
But:
One team is building pyramid from cubes
Each building element has to look like cube
Other team from pyramids
Each building element has to look like pyramid
Make sure that all delegates know that they are the team!! And that they have to remember
about: communication, trust, responsible, target is already known but they can make some
vision which will help in working as a team.
Also remind delegates that they can use knowledge gained before and divide their
responsibilities among team – which for sure will help them in fulfilling the task.
7 min Highest win !!!
3 min What about features of a good team? Were you working as a team or a group?....
Communication flow?? Trust to each other?? Responsibility for your tasks in team??
What about Team Spirit? Was it nice to work in a friendly atmosphere?
Would it be the same without friendly relations?
Would it be the same effect? Better? Worse? Why? Which situation do you prefer?
Obviously everybody will say that their like to work in friendly atmosphere. And we have to
agree:) but put focus on dangerous of working in too much friendly atmosphere…
which can destroy team and for sure will not help in aiming the target.
i.e. sth like more than private relations among team members + some private arguments
= misunderstandings… so we have to divide private live from the team live…
Was there anybody who was leading?
They can say that there was sb who was leading and then we can say that it’s normal that
team should have a leader / coordinator / manager or whoever who will take care of whole
process – it’s next feature of team: leaders: official and unofficial – this time it was unofficial
because we (as Facis) didn’t nominated anybody. The appearance of a leader was
spontaneous.
3 min Did you observe any phases / stages during your work? Any changes during your work?
Maybe some changes in your attitude, involvement, commitment?
Yes? of course it’s typical for every team.
Each team during it’s work change the stages (in terms of personal involvement, attitude):
• FORMING
• STORMING
• NORMING
• PERFORMING
• TRANSFORMING or ENDING + PPT
15 Total Time for module
Sum up ( 10)
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10.  Description Transparency
5 min So which position do would you like to take in your team? Leader or member?
After those exercises who want to be a leader?
Now we should explain that our lovely
delegates are going to work in team on every
5 min (!!!) stage in @XP flow.
There would be NO stage without team work.
So that’s why this ability is so important.
Moreover they can be leaders (official or
unofficial) on EVERY stage of this flow.
+ explanation
Sum up of the session? (if it would be enough time)
- did we meet delegates expectations (we can check with the list)
What did you learn during this session?
Will it be useful in your AIESEC and future professional work?
Any questions? We still have around 45 seconds 
Are you going to play in groups or build True TEAMS?
Are you going to behave like babies or become FUTURE Leaders?
Are you going to make AIESEC a kindergarten or a GLOBAL Team?
It’s up to you!
Thanx for your attention? And let’s have a coffee break ;)
10 Total Time for module
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