Administrator: Best Practices for Architecting the Optimal Enterprise Search Strategy Comments: 0 Microsoft offers two powerful Enterprise Search platforms: SharePoint 2010 Search and FAST Search for SharePoint, each with powerful capabilities and features. During this webinar, SharePoint MVP Agnes Molnar will review some of the key criteria organizations should use to determine what platform is best for them. Additionally, Agnes will discuss how to build a search information architecture that will empower your end users to find and engage enterprise content more efficiently and effectively. During this session, Agnes will review: • When is it enough to deploy the out-of-the-box SharePoint 2010 search, and when do you need to install FAST Search? • What is the difference between federation and integration, and what should I do? • Why is it necessary to deploy more than one search site? What is the connection between the metadata management and enterprise search?

1. #SPSBE
Best Practices for Architecting
the Optimal Enterprise Search
Strategy
#SPSBE21
Agnes Molnar
Senior Solutions Consultant, MVP

2. Introduction: Agnes Molnar
• Senior Solutions Consultant, Project Lead (Enterprise Search Connectors)
• SharePoint Server MVP
• Speaker, Blogger, Community Lead
http://aghy.hu
http://www.bainsight.com
Agnes.Molnar@BAInsight.com
@molnaragnes

3. A big thanks to our sponsors
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4. Data Growth and Transformation
2006 2010 2015
Source: IDC
(1 Exabyte = 1 Million Terabytes)
State of the Enterprise
30%
Unstructured
Data
60%
Unstructured 90%
Unstructured Data
Data
161 Exabytes
988 Exabytes
10+ Data Silos
80+ Data Silos
8,000 Exabytes
500+ Data Silos
• Data proliferating exponentially • “Orphaned” (uncategorized) data
• 60% Year over Year Growth (Gartner) inhibits implementation of robust
• Business unable to get a holistic view information strategy
of data across numerous content • Widespread duplication of effort across
repositories business units, subsidiaries
4

5. INFORMATION ARCHITECTURE
The art and science of organizing and labeling
the CONTENT
(documents, web sites, blog posts, database entries, etc.)
to support findability and usability

6. SEARCH
Connects people
to the information
they need to get their jobs done
Source: http://searchpatterns.org

7. ENTERPRISE SEARCH
Search Technology
that your organization
owns and controls

8. GOOGLE IN THE ENTERPRISE ???

9. SEARCH BASED APPLICATIONS
• I know what I am searching for and I know how to do it.
• I know what I am searching for but I don’t know how to do it.
• I don’t know what I am searching for.
• Am I doing Search?

10. SEARCH BASED APPLICATIONS
Right Information at
the fingertips of…
Value of Information
Business Users
whenever they need it
IT
to deliver what the
business needs
Management
to optimize operations
and increase revenue

11. TRADITIONAL SYSTEM INTEGRATION

12. SEARCH-BASED INFORMATION ARCHITECTURE
(SIA)

13. EXAMPLE: RESEARCH APPLICATION

14. EXAMPLE: LEGAL APPLICATION

15. EXAMPLE: STOCK TRACKING APPLICATION

16. SEARCH BASED APPLICATIONS
• Define:
• Information you use for your work
• Why?
• Information you need
• Why?
• Information you don’t/cannot get today
• Why?
• Format you need (list of items, KPI, chart, …)
• Why?
• Why?
• Why?

17. SEARCH BASED APPLICATIONS
• Content Sources
• Scopes
• Metadata
• Refiners
• Core Results
• Custom Web Parts

18. TIPS AND TRICKS
• Metadata Troubleshooting: “Empty” XSL
• Metadata Management: PowerShell
• Crawl Management: PowerShell

19. SUMMARY
• Definitions and differences:
• Search
• Enterprise Search
• Search Based Application
• System Integration vs. Search Based Information Architecture
• Planning
• What?
• How?
• Why?

20. THANK YOU!
• E-mail: Agnes.Molnar@BAInsight.com
• Twitter: @molnaragnes
• Web: http://www.bainsight.com
• Blog: http://aghy.hu

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