Jabes 2009 - Les réseaux étrangers "Le consortium des bibliothèques universitaires de Catalogne" : activités et projets - Lluis M. Anglada i de Ferrer, directeur du consortium des bibliothèques universitaires de Catalogne (Barcelone) dans le cadre des Journées Abes 2009

1. The university library
consortium of Catalonia
(CBUC):
situation & new directions
ABES, 27th of May, 2009

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Summary
1. Background
1. Library cooperation in Spain
2. CBUC: who we are
2. CBUC activities
1. Union Catalogue
2. ILL
3. Licensing
3. New directions
1. GEPA
2. Institutional repositories
3. Computers and programs

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•From a centralized administration to a
nearly federal one
•From a very low interest and
investments in culture to a new cultural
infrastructure
•From isolated working to cooperative
working
Spain: big changes in few years

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Spanish library associations
• 2 national associations:
- ANABAD and SEDIC
• A lot of national/regional associations:
- Andalucía, Asturias, Cataluña and 10 more
• 1 federation of associations:
- FESABID

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University libraries cooperationUniversity libraries cooperation
• 1988: REBIUN (REd de BIbliotecas UNiversitarias)
established, 9 universities
• 1996: REBIUN transformed to be the association of all
university libraries
• 1998: REBIUN integrated in CRUE (Spanish conference
of rectors)
• 2001: new operation based on strategic plans
• 2006: 2nd strategic plan
http://www.rebiun.org/

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2006: REBIUN 2nd strategic plan
• 4 strategic lines:
- Learning & libraries
- Research & libraries
- Quality & libraries
- REBIUN as organization
• REBIUN programmes
- Union catalogues (a bibliographic database)
- ILL
- Congress and seminars

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Library ConsortiaLibrary Consortia
• CBUC (Catalonia), 1996
• Madroño (Madrid), 1999
• CBUG (Galicia), 2001
• CBUA (Andalucía), 2001
• BUCLE (Castilla – León), 2003
• Buying clubs
• And a failed national initiative (BeCyT)

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Summary
1. Background
1. Library cooperation in Spain
2. CBUC: who we are
2. CBUC activities
1. Union Catalogue
2. ILL
3. Licensing
3. New directions
1. GEPA
2. Institutional repositories
3. Computers and programs

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CBUCCBUC –– ConsorciConsorci dede BibliotequesBiblioteques
UniversitàriesUniversitàries dede CatalunyaCatalunya
Catalonia:
• Autonomous region,
• 7.000.000 inhabitants,
• Own language (Català),
• 8 public universities + 4 private ones,
• 200.000 students, 15.000 professors
• National library

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CBUC mission
To improve
library services
through
cooperation

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CCUC
CBUC
TheThe beguinningbeguinning: 1997: 1997

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PI
TDX-TDR
IRs
CCUC
BDC
TodayToday

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CBUC: MembersCBUC: Members
• Founder members:
- UB, UAB; UPC, UPF, UdG, UdL, URV, UOC,
BC
- Generalitat of Catalonia (GC) - Universities
• Associated members:
- U Vic, URL, UJI, UIB, U Andorra
- CG – Culture; Education
• Members for some programs:
- AB, B Arús, CLR, ICC, IT, etc.

14. Government
• Senate (20 members, 2
meetings/year)
• Executive board (14
members, 6 m/y)
• Library directors (15
members, 10 m/y)
• CBUC Office (6 librarians, 4
computer staff, 4
administrative staff)
• Working groups (a lot)
• Intranet, wiki, e- bulletin,
telephone calls, e-mails ...

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Strategic lines
• Access
- Union catalogue, ILL, massive storage facility
• Biblioteca Digital de Catalunya
- Licensing + Catalan DB + IRs
• Innovation
- Reports, training, etc.

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Summary
1. Background
1. Library cooperation in Spain
2. CBUC: who we are
2. CBUC activities
1. Union Catalogue
2. ILL
3. Licensing
3. New directions
1. GEPA
2. Institutional repositories
3. Computers and programs

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Union catalogue (CCUC)
• 3.116.837 titles (7.500.000 holdings)
• 81 institutions
- 9 members
- 4 CBUC associated members
- 68 CCUC associated members
• In 2008
- Migration from VTLS Classic to Millennium
- From CATMARC format to MARC21

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From ... to ...
• Data migration (9 local catalogues + union
catalogue) from VTLS to Millennium
- 7,5 M bibliographic records
- 1 M authority records
- 5 M patron records.
• MARC (from CATMARC to MARC21)
- And 2 M errors ‘cleaned’
• Computer infrastructure mnigration
- From 10 catalogues in 10 servers to 10 catalogues in 1
server

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Automation of Catalan U. Libraries: a
short history
• 1980-1990: in house systems
• 1989-2008: comercial sistem (VTLS)
• 1996: CCUC creation
• 2003-04: planning for a new sistem
• 2005: tender (Corinthian + SFX & MetaLib)
• 2006: Corinthian failure + SFX implementation
• 2007: new tender for ILS (Millennium) + MetaLib
implementation
• 2008: Millennium implementation

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CCUC: growth
0
500.000
1.000.000
1.500.000
2.000.000
2.500.000
3.000.000
3.500.000
1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008
Títols
En el període 2007-2008 s’observa una davallada a causa del nou sistema automatitzat que comptabilitza
registres reals i no com l’anterior sistema que comptabilitzava segons un número identificador correlatiu que
incloïa registres donats de baixa.
Anterior sistema
Nou sistema,
no inclou títols
donat de baixa

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CCUC: access
2.687.883
3.378.740
3.303.358 3.289.598
2.013.710
958.100
896.491
3.240.630
3.299.7923.380.819
3.188.459
3.231.454
0
500.000
1.000.000
1.500.000
2.000.000
2.500.000
3.000.000
3.500.000
4.000.000
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008
El 2002 s’observa un decrement a causa del canvi de la plataforma informàtica del Catàleg.

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Items in CCUC: language
Castellà
43%
Anglès
22%
Francès
10%
Alemany 4%
Italià
4%
Català
12%
Llatí 2%
Portugues
1%
Altres 2%

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CCUC: copy cataloguing
69% 71% 71%
67% 69% 67%
63%
67% 67%
75%
69%
47% 48%
53% 54% 52% 52%
45%
56%
46%
50%
46% 49%
70%
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008
Títols Volums

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CCUC: activities
• Preparing the integration to new libraries to
CCUC
• Coordinating the establishment of cataloguing
rules and practices
• Mantaining the quality level
• Look for added value:
- Reconversion
- Book suppliers

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Items catalogued in the CCUC for book suppliers
6.289
23.149
38.191
44.066
39.075
42.784
44.065
55.400 54.811 55.114 55.017
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008

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Summary
1. Background
1. Library cooperation in Spain
2. CBUC: who we are
2. CBUC activities
1. Union Catalogue
2. ILL
3. Licensing
3. New directions
1. GEPA
2. Institutional repositories
3. Computers and programs

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ILL: documents requested
31.600
25.637
5.295
9.197
19.983
34.862
3.373
13.401
33.312 34.12734.499
28.529
29.797
0
5.000
10.000
15.000
20.000
25.000
30.000
35.000
40.000
1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008

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ILL: books versus articles
69%67%65%63%58%52%
47%44%
39%35%30%30%
31%33%35%37%42%48%53%56%
61%
65%70%70%
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008
Fotocòpies
Originals
Durant el període 1997-2008 es produeix un decrement constant en fotocòpies subministrades, i un creixement evolutiu
en quant als documents de tipus original, situant-se ambdos tipus de documents en el 3,25% anual, els primers en decrement
i els segons en creixement.
3,25% anual
3,25% anual

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Quality in service
85%
94%
86%
97% 97% 98% 96% 98%
86%85%84%84%84%
77%77%
66%
58%
89%
72% 72%
92% 95% 95% 96%
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008
4 dies o menys 9 dies o menys

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Not enough

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Summary
1. Background
1. Library cooperation in Spain
2. CBUC: who we are
2. CBUC activities
1. Union Catalogue
2. ILL
3. Licensing
3. New directions
1. GEPA
2. Institutional repositories
3. Computers and programs

32. 32/68
BDC: Evolució del pressupost
(en milers d'euros)
1.000 1.000 1.000
90
511
1.034
210
090
8.806
5.040
7.151
2.280
0
2.280
6.250
8.662
10.840
1998 2002 2004 2006 2008
Ajut Mº ISI Finançament del govern català Finançament dels membres del CBUC TOTAL

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BDC: central money
Distribució dels ingressos BDC 2008 (serveis 2009)
Total de la despesa = 10,9 M€
82%
9%
9%
Membres CBUC Govern català FECYT ISI WOK

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Nombre de contractacions, totalsacumulatsanuals
(l'any indica l'inici de l'accés)
6 8
12
16
21
29
34
41 42
51
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008
Licenses by year

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Benefits
• Much more information
• More usages (also for non previous subscribed
journals)
• More money from administration
• A lot of user’s satisfaction
• Equity in access between big and small libraries

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Difficulties
• All x All, vs. Some x Some
• How to decide
• And
- Cost division
- Cost division
- Cost division
- Cost division

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The challenge: expanding Big Deals
• Now only universities and BC
• But other institutions need them also:
- Research centers
- Hospitals
- Public administration services
• And others will ask in the future, like:
- Scientific societies
- Public libraries
- School libraries (teachers)
- ...

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Summary
1. Background
1. Library cooperation in Spain
2. CBUC: who we are
2. CBUC activities
1. Union Catalogue
2. ILL
3. Licensing
3. New directions
1. GEPA
2. Institutional repositories
3. Computers and programs

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GEPA
Garantia d’Espai per a la Preservació de l’Accés

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41. 41/68
Edifici

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Some facts
• 5.400 m2
• 17 km in compact shelving
- Equivalent to 43 km in open shelves
• With reading room
• Harvard model
• 80% for cooperative collection
• 20% for documents of members

45. 45/68

46. 46/68
Summary
1. Background
1. Library cooperation in Spain
2. CBUC: who we are
2. CBUC activities
1. Union Catalogue
2. ILL
3. Licensing
3. New directions
1. GEPA
2. Institutional repositories
3. Computers and programs

47. 47/68
Cooperative repositories
RECERCARECERCA
CULTURACULTURA
20032003
20052005
20062006
20092009
19991999
20012001
20012001
20062006
20052005
20062006
Catalan universities and Catalunya national Library
Consorci de Biblioteques Universitàries de Catalunya (CBUC)
Supercomputing center (CESCA)
and the suport of our government (Generalitat de Catalunya)

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Research repositories
20 universities
7.000 doctoral thesis
4,36 M TDE accessed in 2008
17 institutions
+ 10.000 research papers
688.065 access in 2008
10 universities
For 2009
TesisTesis
DocsDocs..
recercarecerca
DocsDocs..
docentsdocents

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Cultural repositories
46 institutions
230 journals (68.000 articles)
2,86 M articles accessed in 2008
11 institututions
+ de 290.000 images in 21 collections
RevistesRevistesImatgesImatges

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CBUC: situation & new directions
A0/PRESENTA/0905ABES
Cooperative repository for learning
documents
Hybrid model
A unique interface for access for all
Some universities: Metadata + Data
Others universties: Only Metadata (+ data in
the IR of the university)
For 2009: MDX

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Summary
1. Background
1. Library cooperation in Spain
2. CBUC: who we are
2. CBUC activities
1. Union Catalogue
2. ILL
3. Licensing
3. New directions
1. GEPA
2. Institutional repositories
3. Computers and programs

52. 52/68
More ILS options for CCUC members
Dins el CBUC: Millennium
• A = Servidor compartit.
• B = Servidor propi.
• C = Servidor i Millennium
compartits.
• D = Dins el CCUC.
A casa seva: Millennium A casa seva: Altres
• G1= Altres sistemes de
gama baixa.
• F = Koha coordinat amb
CBUC.
• G2 = Altres sistemes de
gama alta.
A
B
C
D E G1 G2F

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OPAC
Catàleg

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BDC
Int. Web
Int. Web
Int. Web
Int. Web Int. Web
OPAC
Catàleg

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OPAC
Catàleg
BDC
Int. WebInt. Web Int. WebInt. Web Int. Web
Int. Web
RACO
Int. Web
Recercat
Int. Web
TDX
Int. Web
Recercat
Int. Web
MDC
Int. Web
RACO
Dipòsits

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BDC
Int. WebInt. Web Int. WebInt. Web Int. Web
Int. Web
RACO
Int. Web
Recercat
Int. Web
TDX
Int. Web
Recercat
Int. Web
MDC
Int. Web
RACO
Dipòsits
SFX
Refworks
OPAC
Catàleg

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BDC
Int. WebInt. Web Int. WebInt. Web Int. Web
Int. Web
RACO
Int. Web
Recercat
Int. Web
TDX
Int. Web
Recercat
Int. Web
MDC
Int. Web
RACO
Dipòsits
SFX
Refworks
MetalibMetalib
OPAC
Catàleg

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• Union catalog
• licensed products
• repositories
• Metalib
• SFX
• Etc.
DOMS
Preservation
Enriquiment (web 2.0)
Discovery Interface
ERM PICA

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• Catàleg
• Dipòsits
• BDC
• Metalib
• SFX
• Etc.
DOMS
Preservació
Discovery Interface
+
Enriquiment (web 2.0)
ERM PICA

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ILL and preservation software
• ILL:
- We need before to know what we want
- Perhaps we can use commercial progammes
that already exist
• Preservation
- Our objectives are not well precised
- There are no clear solutions at international
level

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Final remarks

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Near future
(under construction)
• Regional union catalogs
• ILL philosophy
• Cooperative storage facilities
• Virtual reference
• Institutional repositories
• Virtual libraries

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‘Catalan’ challenges
• To recover the past
• At a service level
• At an organizational level

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Things we learnedThings we learned
•• We can (must) learn togetherWe can (must) learn together
• Collective work is the added value
• Cooperation is power
• Failure menaces
• Success keys

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Failure menacesFailure menaces
• To be born in a forced situation
• To grow a lot, or not enough, or in the wrong
direction
• To forget that evolution and improvement are
for ever

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Success keysSuccess keys
• To be born from a real need
• To grow building a shared and collective vision
of the future
• To avoid doing what we DON’T have to do
It’s hard work, but it’s worth it

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Because
cooperation
transforms
libraries and
allow us to
be more
powerful and
useful for the
citizens that
we serve

68. Any questionAny question??
•• Contact us at:Contact us at:
Consorci de Biblioteques
Universitàries de Catalunya
Gran Capità 2-4, edifici Nexus
08034 Barcelona (Spain)
e-mail: info@cbuc.es
http://www.cbuc.es