0804 B Holanda Revisada

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Lecture by Lluis Anglada about CBUC on April 14th, 2008
Barcelona

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  • 0804 B Holanda Revisada

    1. 1. Library cooperation in Spain and the CBUC activities Lluís Anglada, Director of the CBUC April 14th 2008
    2. 2. <ul><li>A bit of history and library cooperation in Spain </li></ul><ul><li>CBUC: evolution and operation </li></ul><ul><li>Access to documents (union catalogue, ILL and storage) </li></ul><ul><li>Digital Library </li></ul><ul><li>Other activities </li></ul>Summary
    3. 4. A lot of changes (not ended yet) <ul><li>From a centralized administration to a nearly federal one </li></ul><ul><li>From a very low interest and investments in culture to a new cultural infrastructure </li></ul><ul><li>From isolated working to cooperative working </li></ul>
    4. 5. Only some months ago <ul><li>Creation of the Consejo de Cooperación Bibliotecaria </li></ul><ul><li>Goal: to facilitate the integration among public library systems in Spain </li></ul><ul><li>A senate + 5 technical commissions: </li></ul><ul><ul><li>B. Nacional plus national and regional libraries </li></ul></ul><ul><ul><li>Public libraries </li></ul></ul><ul><ul><li>University libraries (REBIUN) </li></ul></ul><ul><ul><li>School libraries </li></ul></ul><ul><ul><li>Special libraries </li></ul></ul>
    5. 6. Spanish library associations <ul><li>2 national associations: </li></ul><ul><ul><li>ANABAD and SEDIC </li></ul></ul><ul><li>A lot of national/regional associations: </li></ul><ul><ul><li>Andalucía, Asturias, Cataluña and 10 more </li></ul></ul><ul><li>1 federation of associations: </li></ul><ul><ul><li>FESABID </li></ul></ul>
    6. 7. University libraries cooperation <ul><li>1988: REBIUN (REd de BIbliotecas UNiversitarias) established, 9 universities </li></ul><ul><li>1996: REBIUN transformed to be the association of all university libraries </li></ul><ul><li>1998: REBIUN integrated in CRUE (Spanish conference of rectors) </li></ul><ul><li>2001: new operation based on strategic plans </li></ul><ul><li>2006: 2nd strategic plan </li></ul><ul><li>http:// www.rebiun.org / </li></ul>
    7. 8. 2006: REBIUN 2nd strategic plan <ul><li>4 strategic lines: </li></ul><ul><ul><li>Learning & libraries </li></ul></ul><ul><ul><li>Research & libraries </li></ul></ul><ul><ul><li>Quality & libraries </li></ul></ul><ul><ul><li>REBIUN as organization </li></ul></ul>
    8. 9. Library Consortia <ul><li>CBUC (Catalonia), 1996 </li></ul><ul><li>Madroño (Madrid), 1999 </li></ul><ul><li>CBUG (Galicia), 2001 </li></ul><ul><li>CBUA (Andalucía), 2001 </li></ul><ul><li>BUCLE (Castilla – León), 2003 </li></ul><ul><li>Buying clubs </li></ul><ul><li>And a failed national initiative (BeCyT) </li></ul>
    9. 10. <ul><li>A bit of history and library cooperation in Spain </li></ul><ul><li>CBUC: evolution and operation </li></ul><ul><li>Access to documents (union catalogue, ILL and storage) </li></ul><ul><li>Digital Library </li></ul><ul><li>Other activities </li></ul>Summary
    10. 11. CBUC – Consorci de Biblioteques Universitàries de Catalunya <ul><li>Catalonia: </li></ul><ul><li>Autonomous region, </li></ul><ul><li>7.000.000 inhabitants, </li></ul><ul><li>Own language (Català), </li></ul><ul><li>8 public universities + 4 private ones, </li></ul><ul><li>200.000 students, 15.000 professors </li></ul><ul><li>National library </li></ul>
    11. 12. CBUC goal <ul><li>To improve library services through cooperation </li></ul>
    12. 13. CBUC: Members <ul><li>Founder members: </li></ul><ul><ul><li>UB, UAB; UPC, UPF, UdG, UdL, URV, UOC, BC </li></ul></ul><ul><ul><li>Generalitat of Catalonia (GC) - Universities </li></ul></ul><ul><li>Associated members: </li></ul><ul><ul><li>U Vic, URL, UJI, UIB, U Andorra </li></ul></ul><ul><ul><li>CG – Culture; Education </li></ul></ul><ul><li>Members for some programs: </li></ul><ul><ul><li>AB, B Arús, CLR, ICC, IT, etc. </li></ul></ul>
    13. 14. Strategic lines <ul><li>Access </li></ul><ul><ul><li>Union catalogue, ILL, massive storage facility </li></ul></ul><ul><li>Biblioteca Digital de Catalunya </li></ul><ul><ul><li>Licensing + Catalan DB + IRs </li></ul></ul><ul><li>Innovation </li></ul><ul><ul><li>Reports, training, etc. </li></ul></ul>
    14. 15. CCUC CBUC The beguinning: 1997
    15. 16. PI TDX-TDR IRs CCUC BDC Today
    16. 17. Government <ul><li>Senate (20 members, 2 meetings/year) </li></ul><ul><li>Executive board (14 members, 6 m/y) </li></ul><ul><li>Library directors (15 members, 10 m/y) </li></ul><ul><li>CBUC Office (6 librarians, 3 computer staff , 3 administrative s taff ) </li></ul><ul><li>Working groups (a lot) </li></ul><ul><li>Intranet, wiki, e- bulletin, telephone calls, e-mails ... </li></ul>
    17. 18. <ul><li>Some CBUC projects have been very successful </li></ul><ul><ul><li>We are doing more than what we created for </li></ul></ul><ul><li>Growing, but “where to”: </li></ul><ul><ul><li>Catalonia vs Spain ? </li></ul></ul><ul><ul><li>Universities vs libraries ? </li></ul></ul><ul><ul><li>Libraries vs computer applications ? </li></ul></ul><ul><ul><li>Learning vs research ? </li></ul></ul>Challenges
    18. 19. Summary <ul><li>A bit of history and library cooperation in Spain </li></ul><ul><li>CBUC: evolution and operation </li></ul><ul><li>Access to documents (union catalogue, ILL and storage) </li></ul><ul><li>Digital Library </li></ul><ul><li>Other activities </li></ul>
    19. 20. Access <ul><li>Access </li></ul><ul><ul><li>Union catalogue CCUC (location tool) </li></ul></ul><ul><ul><li>ILL (access tool) </li></ul></ul><ul><ul><ul><li>Now: library intermediated </li></ul></ul></ul><ul><ul><ul><li>Future: patron initiated </li></ul></ul></ul><ul><ul><li>+ preservation, massive storage facility </li></ul></ul>
    20. 21. CCUC: 31.12.07 <ul><li>3.327.186 bibliographic records </li></ul><ul><ul><li>Nearly 7.000.000 documents </li></ul></ul><ul><li>76 participant institutions </li></ul><ul><li>170 libraries </li></ul><ul><li>540 cataloguers </li></ul>
    21. 22. CCUC: growth (bibliographic records)
    22. 23. CCUC: copy cataloguing
    23. 24. Automation of Catalan U. Libraries: a short history <ul><li>1980-90: in house systems </li></ul><ul><li>1989-...: comercial sistem </li></ul><ul><li>1996: CCUC creation </li></ul><ul><li>2003-04: planning for a new sistem </li></ul><ul><li>2005: tender </li></ul><ul><li>2006: Corinthian failure </li></ul><ul><li>2007: new tender (Millennium) </li></ul>
    24. 25. Challenges (present and future) <ul><li>Evaluation of SFX & MetaLib usage </li></ul><ul><li>To migrate to M illennium and to MARC 21 </li></ul><ul><li>From 10 catalogues 10 servers to 10 catalogues 1 server </li></ul><ul><ul><li>And preparing a migration to less independent catalgues </li></ul></ul><ul><li>New software and tools ? </li></ul><ul><ul><li>WorldCat, Aqua Browser, ERM, </li></ul></ul>
    25. 26. ILL: CBUC libraries’ supplies
    26. 27. ILL: supply time
    27. 28. Documents supplied
    28. 29. ILL savings
    29. 30. Massive storage facility GEPA: Garantia d’Espai per la Perpetuïtat de l’Accés
    30. 36. By size
    31. 39. <ul><li>A bit of history and library cooperation in Spain </li></ul><ul><li>CBUC: evolution and operation </li></ul><ul><li>Access to documents (union catalogue, ILL and storage) </li></ul><ul><li>Digital Library </li></ul><ul><li>Other activities </li></ul>Summary
    32. 41. Biblioteca Digital de Catalunya <ul><li>Licensed e-resources </li></ul><ul><li>8.800 / 11.300 e- journals </li></ul><ul><li>7.700 e- books </li></ul><ul><li>37 databases </li></ul><ul><li>11.000.000 € / year </li></ul><ul><ul><li>25% coming from administration </li></ul></ul><ul><li>CBUC’s own resources </li></ul><ul><li>IRs </li></ul><ul><ul><li>TDe: + 5.000, 20 univs. </li></ul></ul><ul><ul><li>Research documents: + 4.000, 17 institutions </li></ul></ul><ul><ul><li>OA journals: 200 </li></ul></ul><ul><ul><li>Images: 100.000 </li></ul></ul><ul><li>TOC data base </li></ul><ul><li>29 Catalan databases </li></ul><ul><li>Open Access </li></ul>Toll access Formula to share costs
    33. 42. BDC growth
    34. 43. Something forbidden but that everybody wants ... What is it? Quiz 1 Big Deals
    35. 44. “ Big Deal” criticisms <ul><li>It causes price increases </li></ul><ul><li>It’s unsustainable </li></ul><ul><li>You buy what you don’t want </li></ul><ul><li>It encourages monopolies </li></ul><ul><li>It’s a librarian’s trick to go against OA </li></ul><ul><li>Etc. </li></ul>
    36. 45. Critics to “Big Deals” <ul><li>Unused information is purchased </li></ul><ul><li>Prices go up </li></ul><ul><li>Agreements cannot be reached </li></ul><ul><li>Encourages publishers’ concentration (in few commercial publishing companies) </li></ul><ul><li>No room for smaller publishers </li></ul><ul><li>Unsustainable model </li></ul>
    37. 48. Why does everybody want it? <ul><li>Because </li></ul><ul><ul><li>access to the whole publisher’s e-journals collection has created very complete information environments </li></ul></ul><ul><ul><li>it’s been achieved at an affordable cost and, sometimes, with new money </li></ul></ul><ul><ul><li>non previously subscribed e-journals are used, when accessible </li></ul></ul><ul><ul><li>interdisciplinary landscape of sciences makes it necessary </li></ul></ul>
    38. 49. Benefits <ul><li>Much more information </li></ul><ul><li>More usages (also for non previous subscribed journals) </li></ul><ul><li>More money from administration </li></ul><ul><li>A lot of user’s satisfaction </li></ul><ul><li>Equity in access between big and small libraries </li></ul>
    39. 50. Difficulties <ul><li>All x All, vs. Some x Some </li></ul><ul><li>How to decide </li></ul><ul><li>And </li></ul><ul><ul><li>Cost division </li></ul></ul><ul><ul><ul><li>Cost division </li></ul></ul></ul><ul><ul><ul><ul><li>Cost division </li></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Cost division </li></ul></ul></ul></ul></ul>
    40. 51. The challenge: expanding Big Deals <ul><li>Now only universities and BC </li></ul><ul><li>But other institutions need them also: </li></ul><ul><ul><li>Research cent e rs </li></ul></ul><ul><ul><li>Hospitals </li></ul></ul><ul><ul><li>Public administration services </li></ul></ul><ul><li>And others will ask in the future, like: </li></ul><ul><ul><ul><li>Scientific societies </li></ul></ul></ul><ul><ul><ul><li>Public libraries </li></ul></ul></ul><ul><ul><ul><li>School libraries (teachers) </li></ul></ul></ul><ul><ul><ul><li>... </li></ul></ul></ul>
    41. 52. Institutional repositories (cooperative) <ul><li>Advantages: </li></ul><ul><ul><li>Collective decisions = protection against errors </li></ul></ul><ul><ul><li>Consolidation and prestige </li></ul></ul><ul><ul><ul><li>+ documents + accesses + visibility </li></ul></ul></ul><ul><ul><li>Once processes have been set up, time can be invested in submitting more documents </li></ul></ul>
    42. 53. IRs’ CBUC <ul><li>Cooperative: </li></ul><ul><ul><li>Sharing software </li></ul></ul><ul><ul><li>Sharing procedures </li></ul></ul><ul><ul><li>Sharing experiences </li></ul></ul><ul><ul><li>Sharing difficulties </li></ul></ul><ul><ul><li>Learning together </li></ul></ul><ul><li>And also: </li></ul><ul><ul><li>Some IRs at university level </li></ul></ul>
    43. 54. <ul><li>31.12.07: </li></ul><ul><ul><li>5.134 TDe </li></ul></ul><ul><ul><li>3,5 M accesses / year </li></ul></ul><ul><ul><li>20 universities </li></ul></ul>
    44. 55. TDX / TDR: global search <ul><li>Collecting TDe from other TDe Spanish IR </li></ul>Tesis a 26-11-07 9.691 Total 5.003 TDX 63 RUA 3.602 E-Prints UCM 83 e-archivo Carlos III 940 Dialnet
    45. 56. <ul><ul><li>31.12.07: </li></ul></ul><ul><ul><li>4.131 documents </li></ul></ul><ul><ul><li>119 collections </li></ul></ul><ul><ul><li>Nearly 400.000 accesses / year </li></ul></ul><ul><ul><li>17 participant institutions </li></ul></ul>
    46. 57. (A0/Presenta/0804BHolanda.ppt) <ul><li>31.12.07: </li></ul><ul><li>38.815 articles </li></ul><ul><li>186 journals </li></ul><ul><li>34 institutions </li></ul>
    47. 58. <ul><ul><li>31.12.07: </li></ul></ul><ul><ul><li>97.614 images </li></ul></ul><ul><ul><li>14 collections </li></ul></ul><ul><ul><li>7 institutions </li></ul></ul>
    48. 59. MDX <ul><li>This year </li></ul>
    49. 60. <ul><li>More information in the IR </li></ul><ul><li>More branding for each institution </li></ul><ul><li>Harmony between local IR and collective IR </li></ul><ul><li>Preservation </li></ul><ul><li>Financial sustainability </li></ul>Challenges
    50. 61. Summary <ul><li>A bit of history and library cooperation in Spain </li></ul><ul><li>CBUC: evolution and operation </li></ul><ul><li>Access to documents (union catalogue, ILL and storage) </li></ul><ul><li>Digital Library </li></ul><ul><li>Other activities </li></ul>
    51. 62. Training and promotion (2007) <ul><ul><li>4 courses </li></ul></ul><ul><ul><li>5 translations </li></ul></ul><ul><ul><li>2 international meetings </li></ul></ul><ul><ul><ul><li>ELAG 2007 in Barcelona </li></ul></ul></ul><ul><ul><ul><li>7th Meeting of Southern European Libraries’ Consortia (SELL) in Madrid </li></ul></ul></ul><ul><ul><li>4 articles , 13 papers, 4 presentations </li></ul></ul>
    52. 63. Added-value services
    53. 64. New software: collective selection process (2005-7) <ul><li>Including public + university libraries, plus the National Library of Catalonia </li></ul><ul><li>2.400.000 € budget </li></ul><ul><li>70 people involved in the project </li></ul><ul><li>5 months of hard work </li></ul><ul><li>Results: Dynix/Millenium (ILS) and Exlibris (digital library management tools) </li></ul>
    54. 65. Near future (under construction) <ul><li>Regional union catalogs </li></ul><ul><li>ILL philosophy </li></ul><ul><li>Cooperative storage facilities </li></ul><ul><li>Virtual reference </li></ul><ul><li>Institutional repositories </li></ul><ul><li>Virtual libraries </li></ul>
    55. 66. ‘ Catalan’ challenges <ul><li>To recover the past </li></ul><ul><li>At a service level </li></ul><ul><li>At an organizational level </li></ul>
    56. 67. To recover the past <ul><li>Migrating to a new ILS </li></ul><ul><li>Migrating to MARC21 </li></ul><ul><li>Completing the automation of </li></ul><ul><ul><li>All libraries </li></ul></ul><ul><ul><li>All ‘books’ </li></ul></ul><ul><li>Creating unique author headings – authority records (CANTIC) </li></ul>
    57. 68. At a service level <ul><li>We need (our users need) </li></ul><ul><ul><li>A (unique) discovery tool (a union catalogue) for all the bibliographic resources </li></ul></ul><ul><ul><li>Universal access to all the information resources (ILL) </li></ul></ul><ul><ul><li>E- content (e- journals, e- books, full text data bases) </li></ul></ul>
    58. 69. Catalan Institutional Repositories <ul><li>TDX: more than 5.000 e-theses </li></ul><ul><ul><li>20 universities (9 non-CBUC) </li></ul></ul><ul><li>Recercat: more than 4.000 e-prints </li></ul><ul><ul><li>17 institutions (8 non-CBUC) </li></ul></ul><ul><li>RACO: more than 180 journals </li></ul><ul><ul><li>34 institutions (25 non-CBUC) </li></ul></ul><ul><li>ARCA: more than 63 old popular magazines </li></ul><ul><ul><li>14 institutions (5 non-CBUC) </li></ul></ul><ul><li>MDC: more than 97.000 images </li></ul><ul><ul><li>7 institutions (2 non-CBUC) </li></ul></ul>Not enough
    59. 70. Digital / Virtual libraries <ul><li>Digital libraries – what we have </li></ul><ul><li>Virtual libraries – what is available </li></ul><ul><ul><li>Subject oriented </li></ul></ul><ul><ul><li>Collaboratives </li></ul></ul><ul><ul><li>Reprogrammables </li></ul></ul>
    60. 71. At an organizational level <ul><li>Organizing libraries in networks </li></ul><ul><li>Coordinating networks </li></ul><ul><li>Acting all as a system </li></ul>
    61. 72. Things we learned <ul><li>Learning together </li></ul><ul><li>Collective work is the added value </li></ul><ul><li>Cooperation is power </li></ul><ul><li>Failure menaces </li></ul><ul><li>Success keys </li></ul>
    62. 73. We can (must) learn together <ul><li>Forecast reports </li></ul><ul><ul><li>TDX-TDR </li></ul></ul><ul><ul><li>Cooperative storage facilities for low-use materials </li></ul></ul><ul><li>Training and translations </li></ul><ul><li>Shared evaluations </li></ul>
    63. 74. Collective work is the added value <ul><li>Gathers knowledge </li></ul><ul><li>Creates positive synergies </li></ul><ul><li>Removes negative inertia </li></ul><ul><li>Avoids making big mistakes </li></ul>
    64. 75. Cooperation is power <ul><li>Important savings and discounts </li></ul><ul><li>Higher visibility of results </li></ul><ul><li>Political support is won </li></ul><ul><li>Lobbying in front of suppliers </li></ul>
    65. 76. Failure menaces <ul><li>To be born in a forced situation </li></ul><ul><li>To grow a lot, or not enough, or in the wrong direction </li></ul><ul><li>To take the place of cooperating institutions in public </li></ul>
    66. 77. Success keys <ul><li>To be born from a real need </li></ul><ul><li>To grow building a shared and collective vision of the future </li></ul><ul><li>To avoid doing what we DON’T have to do </li></ul><ul><li>It’s hard work, but it’s worth it </li></ul>
    67. 78. Because cooperation transforms libraries and allow us to be more powerful and useful for the citizens that we serve
    68. 79. Contact us at: <ul><li>Consorci de Biblioteques </li></ul><ul><li>Universitàries de Catalunya </li></ul><ul><li>Gran Capità 2-4, edifici Nexus </li></ul><ul><li>08034 Barcelona (Spain) </li></ul><ul><li>e-mail: info@cbuc.es </li></ul><ul><li>http://www.cbuc.es </li></ul>

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