1. Yolanda Mathews
11846 N 154th
Ave, Surprise, AZ 85379
(623) 302-3430
toni85335@yahoo.com
Objective
To obtain a position within the field of business finance and customer service that will
utilize my financial knowledge and administrative skills.
Employment
CTE Student Support Analyst
Tolleson Union High School District
October 2012 - Current
Tolleson, AZ
Report Directly to the CTE Director
Maintain and help supervise 3 grants, Perkins Federal
Grant, Priority State Grant and West-MEC Grant.
Coordinate with CTE Director for special financial
projects.
Monitor and reconcile all grants and process mid-year
and year-end reports for the District Office and to the
Arizona Department of Education
Process Adjusted Journal Entries once invoices have
been paid.
Process Budget Journal Entries in order to process
purchase requisitions.
Prepare spreadsheets, including managing tables
with functions of sorting, subtotals, conditional
statements, and use of formulas.
Create, prepare, and manage a variety of
documents for distribution within the CTE
program.
Establish and maintain effective working
relations with co-workers, vendors, and others
having business with the school district.
Process and submit ADE reports for CTE
enrollement.
Set up travel for all CTE staff and students
Order supplies and capital equipment for CTE
programs.
Maintain CTE inventory of capital equipment
purchased with grant funds.
Greet guest, student and staff when visiting the
District Office.
Assist with community meetings.
Schedule meetings for CTE staff and TUHSD
staff
Prepare financial forms in order to submit grant
funding for the upcoming Fiscal Year
Desegregate data to ensure program
compliance with federal and state regulations for
CTE Performance Measures and Programs of
Study.
Generate and manage CTE student master list
with demographic information that includes
special needs and free and reduced lunch status
for enrollment reports, as mandated by CTE
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grants.
Monthly budget meetings with the Finance
Department
Accounting Specialist
Maricopa County, Planning and Development
May 2011 – October 2012
Phoenix, AZ
Process purchase requisitions by researching vendor
numbers, commodity codes, product description,
object codes, contract numbers and expiration dates.
Audit and reconcile billings, and purchases
ensuring proper accounting strings are charged.
File receipts and send notification of missing
receipts.
Maintain registration of vendors
Process Accounts Payable
Record employee reimbursements, travel and
extradition trip information and receipts
Process daily IFCS reports and updates
including per diem, bonds and fines, and inmate
funds accounts for distribution to command staff
Monitor, balance, and reconcile funds as
required
Reconcile cash storage balance reports for
Planning and Development and Air Quality
Maintain, research and reconcile Fixed Asset
accounts including capitalized equipment and
non-capitalized equipment charges and credits
Prepare forms and worksheets, and various
spreadsheets
Monitor and verify the accuracy of all checks
and electronic transfers (EFT)
Assist with community office duties, and answer
inquiries
Complete special projects as assigned
Collections for outstanding accounts
Balance general ledger accounts using basic
accounting principles including creating journal
vouchers
Daily backup support for cashier
Administrative Assistant/Office Manager
Arizona State University, TRiO AAC
July 2007 – May 2010
Glendale, AZ
Maintain Grant, State and Local accounts by
recording, reconciling and monthly reporting.
Maintain student workers time reporting and payroll
using PeopleSoft program
Knowledge of ASU, State and Local policies and
procedures
Provide office operations by receiving and screening
calls and visitors, scheduling meetings, conferences,
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seminars and all special events.
Maintained Director’s schedule and prepared all
meetings.
Responsible for advertising student worker job
openings, conducting interviews and hiring student
workers for both TRiO offices
Supervised student workers and approved student
workers payroll for two offices
Maintain Blumen student database and student hard
files for ADE
Maintain and updated all databases and spreadsheets
for Grant
Operated ASU databases to collect transcripts,
financial aid, enrollment and grades information for
enrollment into TRiO program using PeopleSoft
program.
Determine student’s eligibility based on student’s
financial aid
Assist students with FAFSA
Assist with campus wide activities
Prepare and created all requiting forms, office forms
and student forms
Prepared all minutes, notices, manuals and agendas
for meetings and/or conferences
Prepared staff and students travel.
Administrative Secretary II
Arizona Department of Environmental Quality
January 1997 – July 2007
Phoenix, AZ
Track deadlines for statutorily defined activities
including UST closure permits, temporary closures,
permanent closures and installations of UST systems.
Research/comply and analyze economic and scientific
data related to pollution on health by developing
methods to track program correspondence and
complying weekly and monthly reports.
Coordinates in/out-of-state travel
arrangements/accommodations/budget for unit staff.
Preparation of tracking unit funding and budget – by
performing entry level analysis of accounting and
reporting systems.
Perform specialized administrative work in such areas
as contracts and grants.
Prepare out-of-state travel and travel claim
reimbursement by complying with financial
procedures and state travel policies and procedures.
Communicate daily with the regulated public,
contractors/consultants and other governmental
environmental regulated officials regarding
Underground Storage Tanks regulations and related
reports.
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Prepares purchasing documentation for supplies
Knowledge of Arizona Environmental federal and
state control statutes.
Clerk Typist II
Arizona Department of Environmental Quality
October 1996 – January
1997
Phoenix, AZ
Secure viewing area for public files.
Use of Doc-U-Track (File room tracking system) to
check files in and out to ADEQ staff and external
customers.
Assist ADEQ staff, owner/operators,
contractors/consultants, and community with non-
technical questions by reviewing UST files and UST
database.
Developed tracking correspondence.
Accounting Lead/Bookkeeper (Non-Profit)
Covenant Christian Center/Powerful Life Network
January 2004 – November
2008
Peoria, AZ
Prepare weekly, monthly and yearly transaction
reports.
Prepare monthly income statements and balance
sheets for CPA.
Lead over 4 employees
Manage all financial accounts.
Create forms for accounting department.
Count weekly tithes, offerings, and any other
incoming finances.
Pay bills as well as managing business checking
accounts.
Monitor account expenditures.
Education
General Academic, Diploma Received
Carl Hayden High School, Phoenix, AZ
Associates in Arts/Accounting – 5/11/12 (2.95
GPA)
General Education Certificate – 5/11/12
Estella Mountain Community College, Avondale, AZ
Business Administration – Fall 2016
Grand Canyon University, Online
Skills
Creating Excel spreadsheets for budget keeping
Establishing and maintaining effective working
relations with co-workers, vendors
Maintain currency of accounting theory, practices and
law.
Knowledge of generally accepted accounting
principles
Ability to analyze numbers
Multitask
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Interpret accounting principles and apply them
Organized and detail oriented
Able to recognize, research, and correct errors within
general ledger accounts
Prepare, maintain, track and reconcile State and
Federal budget.
Provide excellent office support
Over 15 years secretarial/administrative experience
Excellent knowledge in using computer applications,
MSOffice (Outlook, Word, and Excel) and databases
(Advantage budgeting system, PeopleSoft, OnBase,
Accela Automated, Permits Plus).
Experience in Recordkeeping
Excellent verbal and written communication skills.
Training
ADE Funding Programs
ADE Grant Writing
Communication Skills for Women
State Travel Policy Training
Ethics Training
Total Quality Management Training
Interpersonal Communication Skills
Leadership Training
Customer Service Superstar Training
Accounts Payable Training
Accounting Principles I and II
Financial Accounting
Excel Spreadsheet
Financial Record Keeping
TRiO annual training: improve recordkeeping;
reporting of student and project performance
Maricopa County Treasurer Depository Accounts
Reconciliation Training (Depository Account Policy
A2513)
Community
Service
Finance Officer
New Jerusalem Ministry
El Mirage, AZ
Count members tithes
Calculate total tithing/offering deposit
Document members tithes/offering
Scan checks and bills for electronic copy
Record weekly tithes/offering into Quickbooks
Process payments for rent, various ministries helps,
monthly incoming bills and pastor salary
Reconcile bank accounts with Quickbooks
Set up weekly meetings with finance staff
Create monthly income statements and reports
October 2010 - Present
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Prepare yearly donation letters for tax purposes
Administrative Assistant/Office Manager Agape
Family Development Center
Glendale, AZ
Organized meetings and outside appointments for
Director.
Created forms for office use and forms for
registration.
Created yearly calendar of events for the Center.
Motivated community to register for different classes.
Created personal files for members and employees.
Take phones calls and assist the public.
Assist families with needs (food, clothing, bills, and
shelters).
Draft letters to volunteers of the center and those
who help support the Center Financially.
Give motivational speeches
Track finances for the Center.
Distribute funds and maintained budget.
Coordinate special events for families in the Center.
April 2001 – November
2002
Youth Dance Instructor
Covenant Christian Center International
Peoria, AZ
Teach hip-hop to 35 youth and young adults
Organize community outreach for dancers to perform
and schedule performance for concerts, International
Basket League (Phoenix Flame), and special events
August 2003 – November
2008
