study case custom scan solusi on fujixerox device printer

1. Astragraphia Internal Use Only
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All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
EDS Marketing / Ivo Moranda Bezato Daely
July, 2020
Custom Scan Project
Value up our customer business process

2. Astragraphia Internal Use Only
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All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
Custom Scan Overview
1. Why Custom Scan
2. Custom Scan Study Case
3. Custom Scan Requirement

3. Astragraphia Internal Use Only
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All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
Custom Scan is a feature to value up our multifunction device, by adding scan
workflow solution through a custom application, where this solution adjust with
customer requirement.
Why should we deliver custom scan :
• Digital transformation become a common needs in market. Customer need to digitize their
document and save them into a single document repository.
• Customer require an integrated solution (Device + Workflow) to manage their scanned
documents. Different platform for different solution cause more cost.
• Simplify the working process in order to improve productivity become a top concern
nowadays.
1. Why Custom Scan
3

4. Astragraphia Internal Use Only
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Prepared on :
All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
Custom Scan is a feature to value up our multifunction device, by adding scan
workflow solution through a custom application, where this solution adjust with
customer requirement.
1. Why Custom Scan
4

5. Astragraphia Internal Use Only
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All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
Study Case - PGSOL

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All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
PGSOL
PGSOL Issue :
• All document is scanned manually and stored into personal folder.
• Finance and Procurement have difficulties to find old scanned document from the past
project.
• Risk of lost document of crucial project is quite large.
2. Custom Scan Study Case
6

7. Astragraphia Internal Use Only
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All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
PGSOL
PGSOL Document Flow Before :
2. Custom Scan Study Case
Procurement Staff A
Dok. Pengadaan Dok. Pengadaan
Personal PC Staff A
1. Manual Create Folder by Year, Divison and
Project name
2. Manual rename Document Name
Dok. Pengadaan
Vendor
Scan document Stored document Send by Email document
Auditor
Request Dok. Pengadaan
Personal PC Staff A
Procurement Department Personal PC Staff A
Personal PC Staff A
Search Document
1. Difficult to find a single documents
2. Sometimes there is repetitive docoument
found with different version
3. Low Document security
When Audit documents happen :

8. Astragraphia Internal Use Only
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All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
PGSOL
PGSOL Document Flow with Custom Scan :
2. Custom Scan Study Case
Procurement Staff A
Dok. Pengadaan
Scan document
Auditor
Custom Scan
Dok. Pengadaan
Stored document
1. Automatically Create Folder based on Document
Structure (Year, Division, Project Name)
2. Automatically rename the scanned documents.
1. Easy to find document as requested
2. Auditor doesn’t need to bother procurement
staff to find documents

9. Astragraphia Internal Use Only
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All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
User Membawa
Dokumen
Login /
Tapping card
Pilih Menu
Procurement
Scan
Apak
ah
scan
berha
sil
Simpan
dokumen di
storage
Scan
lagi
Logout
Cob
a
scan
lagi
Yes
Yes No
No
No
Business Process Diagram
1. Pilih Tahun
2. Pilih Divisi
3. Ketik Nama Pekerjaan/
Pengadaan
4. Pilih Jenis Dokumen
Cek Document di
Server Folder
2. Custom Scan Study Case

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All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
Business Process Diagram
2. Custom Scan Study Case

11. Astragraphia Internal Use Only
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All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
User Interface Custom Scan : Home
2. Custom Scan Study Case

12. Astragraphia Internal Use Only
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All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
User Interface Custom Scan : Login Berdasarkan User
Departemen
Nama User :
Password :
Login
Login ini difungsikan sebagai security
akses dimana hanya user yang memiliki
atau mengetahu account Scan Custom
yang dapat mengakses
2. Custom Scan Study Case

13. Astragraphia Internal Use Only
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All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
Detail Drop Down List Field Tahun :
- Start 2012
- Finish 2021
User Interface Custom Scan : Pemilihan Tahun
Pencarian
2. Custom Scan Study Case

14. Astragraphia Internal Use Only
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All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
Detail Drop Down List Field Divisi :
1. Head Office (Dir. Utama & Dir. Keu-Adm.)
2. Komersial
3. Manajemen Proyek EPC
4. Koordinator Pelaksana Proyek EPC
5. Manajemen Proyek Operasi
6. Pelaksana Proyek Operasi Distribusi
7. Pelaksana Proyek Operasi Transmisi
8. Kalibrasi, Instrumentasu & Manufaktur
User Interface Custom Scan : Pemilihan Divisi
2. Custom Scan Study Case

15. Astragraphia Internal Use Only
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All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
Contoh Penulisan Field Nama Pekerjaan :
ex 1 : Pengadaan Multifunction Calibrator
ex 2 : Pekerjaan Pengecatan Jembatan 15 Lokasi
User Interface Custom Scan : Penulisan Nama Pekerjaan
2. Custom Scan Study Case

16. Astragraphia Internal Use Only
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All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
Detail Drop Down List Field Tipe Dokumen :
001. Order Communication
002. FPPBJ & HPS
003. KAK / Spesifikasi Teknis
004. BoQ
005. RKAP / Project Charter
006. SPPH
007. Penawaran Harga & Teknis
008. Evaluasi Teknis
009. Evaluasi Harga
010. Undangan Klarifikasi & Negosiasi
011. Berita Acara Klarifikasi & Negosiasi
012. Laporan Hasil Pengadaan
013. Bentuk Perikatan (PO / SPK / Perjanjian)
014. BAP (DO / Dokumentasi / Laporan Pekerjaan / dll)
015. BAST
016. Dokumen Lain-lain
017. Amandemen
User Interface Custom Scan : Pemilihan Tipe Dokumen
2. Custom Scan Study Case

17. Astragraphia Internal Use Only
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Prepared on :
All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
User Interface Custom Scan : Menu Browsing
Tahun :
Divisi :
Cari
2018
Pilihan Divisi
Nama Pekerjaan :
Pengadaan I
Pengadaan II
Pengadaan III
Pengadaan IV
Pengadaan V
Pengadaan VI
Pengadaan VII
Hasil Pencarian
Menu ini untuk mempermudah user
dalam melakukan pencarian
Nama Pekerjaan dengan triger
Tahun, Divisi dan “Kata” yang mengandung
dalam Nama Pekerjaan sebelumnya
2. Custom Scan Study Case

18. Astragraphia Internal Use Only
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All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
Hasil Folder
2. Custom Scan Study Case

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All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
Study Case - Mahkamah Constitusi

20. Astragraphia Internal Use Only
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January 10, 20XX
Dept. & Name
January 10, 20XX
Alur Putusan Sidang Perkara – MK RI
.
MicroText Mark
FluorescentMark
Correlation Mark
GCS - SIF
Pengajuan
Permohonan
Pemeriksaan Berkas
Perbaikan
Permohonan
Pranata Peradilan
menerima berkas
yang telah siap
dipersidangkan
Persidangan Perkara
Rapat
Permusawatan
Hakim (RPH)
Putusan Sidang
Pembacaan Putusan
Sidang Pleno
Terbuka
Pencetakan
Duplikasi sebanyak
13 Rangkap, dengan
Otentifikasi SIF
Surat Putusan
(Otentifikasi) di
distribusikan ke 13
Pihak (Presiden,
MPR, DPR,
Kemenkumham dll)
Surat Putusan (Asli),
DiArsipkan dan
dipublikasikan via
WEB (Watermark)
2. Custom Scan Study Case

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All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
1. Pojok Digital - MKRI
2. Gugus Tugas PHPU
(Imaging Service SWI) -
MKRI
2. Custom Scan Study Case
Alur Permohonan Sidang Perkara

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January 10, 20XX
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January 10, 20XX
Custom Scan E-Minutasi
22
SIMPLIFIKASI PROSES
MEMINIMALISIR HUMAN
ERROR
STANDARISASI
PENAMAAN ARSIP
2. Custom Scan Study Case

23. Astragraphia Internal Use Only
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All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
User Menerima
Dokumen
Melakukan input
data
ke E-Minutasi
Login
Apakah
ada list
data
Pilih Data Scan
Apakah
scan
berhasi
l
Kirim File dan
update informasi
ke API E-Minutasi
Scan
lagi
Logout
Coba
scan
lagi
Yes
Yes
Yes
No
Yes
No
No
Business Process Diagram
MFD CUSTOM SCAN
Pengajuan
Registrasi
No Perkara
No

24. Astragraphia Internal Use Only
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Prepared on :
All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
MFD Fujixerox
Ap
p1
Ap
p2
Ap
p3
Ap
p4
Custom Scan
Custom Scan
Sc
an
Permen
ID
No. Invoice Date
Created
14056798 P9ID1341 27/11/2017
14023847 P9ID1343 30/11/2017
14024843 P9ID1348 02/12/2017
MK Server,
database and file
storage
E-Minutasi
Custom Scan App
Server
{ userid }
{
noperkara,
judul,
pemohon,
tanggal_registr
asi,
Statusberkas
}
Custom Scan Flow
1. User melakukan autentikasi / tapping card
2. User memilih menu E-Minutasi
3. User memilih data yang akan di scan
4. User melakukan scan
5. File hasil scan dikirim dan disimpan ke Server MK
6. Server AG mengirim update informasi ke API di Server
MK
Flow Diagram

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Prepared on :
All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
Halaman Depan
2. Custom Scan Study Case

26. Astragraphia Internal Use Only
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Prepared on :
All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
Halaman E-Minutasi
2. Custom Scan Study Case

27. Astragraphia Internal Use Only
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Prepared on :
All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
Halaman Scan Berkas
2. Custom Scan Study Case

28. Astragraphia Internal Use Only
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All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
Halaman Scan Berkas
2. Custom Scan Study Case

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All-Astragraphia
January 10, 20XX
Dept. & Name
January 10, 20XX
3. Custom Scan Requirement
ALL Fuji Xerox Device with AP Series
+ External Access Kit