1. ACCOUNTS DEPARTMENT:
I. ACCOUNTS SET-UP
1. We are having Centralized Accounting system at Corporate office, Chennai apart from independent
accounting system at Branches. We are using “Tally ERP 9” – accounting software for our accounts
maintenance. All Branch accounts are connected through NET for Tally ERP.
2. Day to day transactions are performed or recorded at Branches and at the end of the year, during
finalization, consolidations of accounts are being prepared at corporate office at Chennai.
The following persons are in charge of various functions of accounts.
S.
No Name of the person Designation For your requirements Contact no. & e-mail ID
1. Mr. R. S. Gourisshankar Sr. Manager Over all Statutory Ph:044-24994678
– Statutory Compliances of both Extn no.218
Complaince Corporate office and gourisshankar.subramani
branches. an@caddcentre.co.in
2. Mr. T.Ramasubramanian Sr. Manager Over all accounts of both Ph:044-24994678
– Accounts corporate office at Extn no.254
branches. ramasubramanian.thothu
@caddcentre.co.in
3. Mr. A. Julius Ceaser Manager Funds Planning for day Ph:044-24994678
– Finance to day payments, Extn no.221
Co-ordinating with accounts.ccipl@cadd
business heads and centre.co.in
marketing staffs for
collection of funds.
4. Mrs. Anu Murugesan Deputy Placing P.O with Canon Ph:044-24994678
Accounts for printers, plotters, Extn no.220
Manager scanners and accounts.ccst@cadd
consumables centre.co.in
coordinating with ESD
for execution of orders
till delivery.
5. Mrs. J. Kavitha Assistant (a.) Bank Guarantee Ph:044-24994678
Manager arrangement, execution Extn no.248
-Accounts and renewal. mis.corp@caddcentre
(b).C -form, F- form .co.in
follow up.
(C) .Details for vendor
registration.
(d).Copy of audited
Balance sheet.

2. 6. Mrs. L. Parimala Assistant Updation of customers Ph:044-24994678
Manager outstanding status of Extn no.247
-Accounts cheques realisation and creditcontrol.corp@cadd
credit notes. centre.co.in
7. Mr. K. Murugadoss Senior Over all billing Ph:044-24994678
Accounts requirements Extn no.259
Executive accounts.esd@caddcentre
.co.in
8. Mr. V. Venkatraman Senior Payment of Salary, Ph:044-24994678
Accounts Salary advance, Rent, Extn no.219
Executive Commission and accounts.claims@cadd
Interests etc., centre.co.in
9. Mr. M. Ajith/ Accounts Travelling expenses, Ph:044-24994678
Ms. K. Mahalakshmi Executive Claims settlement, Tour Extn no.219
advance, Vendor accounts.tour@cadd
payments and EMD. centre.co.in
10. Mrs. M. Varalakshmi Accounts Cash Payments. Ph:044-24994678
Executive Extn no.248
accounts.tour@cadd
centre.co.in
II. MIS Reports:
The following MIS reports are being prepared and submitted to Management.
a). Daily basis i). DBT - Daily bill track -showing bills details on day , month and year basis.
ii). DSCO -Daily spares & consumables out –showing customers pending dues
segment wise.
(b). Monthly Basis Performance (Profitability) statement for the month.
III. Our Bankers:
(a). Andhra Bank, Mylapore, Chennai
(b). ICICI Bank, R.H.Road, Chennai
(c ).RBS Bank, Chennai
(d). HDFC Bank Ltd, Mylapore, Chennai
(e). State Bank of India, Chennai

3. IV. Our Auditors:
 Statutory Auditors: M/s. Padmanabhan & Ramanujam,
Chartered Accountants, Chennai.
 Internal Auditors : M/s. S.K. Ram Associates
Chartered Accountants, Chennai.
V. Travel Claims:
(a). For obtaining Tour Advance, employees have to send a requisition duly approved by the
department Head, to accounts department.
(b). For Claiming Tour expenses, employees have to send the expenses claims form duly approved by
the department Head, to accounts department.
(c). Claims are checked and payment will be made within 2 days of receipt at accounts department (in
the normal circumstances)
(d). any abnormal expenses, deviation from the travelling claims –guidelines -must be duly approved
& authorised by the departmental Head.
VI. Bills Processing & Payments:
(a). ESD will forward the COPF(Customer Order Processing Form) to accounts department to prepare
bills for sending Equipments, Spares etc.,
(b). Similarly, the customer care – service department will make requisition for billing through
cheque/DDs are being deposited on to centralised collection account viz., ICICI Bank Ltd, Chennai. By
utilising the Core Banking facility offered by the bank, the funds are being received at corporate office.
(c). Bills are prepared and up –loaded to branches in PDF format for taking print out there. In case of
CST billing hard copy of bill issued.

4. VII. Bank Guarantee & EMD:
(a). For Tender participation, we have to deposit EMD -( Earnest Money Deposit) amount prescribed
by the authorities. Requisition for EMD should be sent to accounts department through ESD.
(b). We are rendering repairs & Maintenance service for the equipments supplied by us. For which the
Government department, Corporate sector will require Performance Bank Guarantee. Such
requisition should be sent to accounts department.
(c). Expired Bank Guarantee is to be obtained from the customers by Marketing staffs for cancellation
by our bankers.
VIII. Timely remittance of tax dues:
Already covered under statutory obligation i.e., Sales Tax, Service Tax remittances.
IX. Year end Accounts closing activities:
The cutoff date is 31st March every year. All the accounts are to be reconciled & verified.
Consolidations of annual accounts are being prepared. Statutory audit of annual accounts will be
conducted. After signing of Balance sheet by statutory auditor the same will be filed with Registrar of
Companies (ROC).