Werkoloorits

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writing formal letters

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Werkoloorits

  1. 1. Writing formal letters Martin Loorits Werko Pihor 12a
  2. 2. Characteristics of formal style <ul><li>The greeting (Dear Mrs Lee, Dear Sir) </li></ul><ul><li>Frequent use of the passive </li></ul><ul><li>Formal language complex sentences, non-colloquial English) </li></ul><ul><li>No abbreviated forms </li></ul><ul><li>The ending (Yours sincerely,/Yours faithfully, Karin Eegreid) </li></ul>
  3. 3. Types of formal letter <ul><li>Asking for/Giving Advice </li></ul><ul><li>Letters of Complaint </li></ul><ul><ul><li>Complaint </li></ul></ul><ul><ul><li>Justification </li></ul></ul><ul><li>Letters of Apology </li></ul><ul><li>Letters of Invitation </li></ul><ul><li>Letters of Applications </li></ul>
  4. 4. Asking for Giving Advice <ul><li>Introduction: </li></ul><ul><ul><li>Paragraph 1 </li></ul></ul><ul><ul><ul><li>reason(s) for writing </li></ul></ul></ul><ul><li>Main Body: </li></ul><ul><ul><li>Paragraphs 2-3 </li></ul></ul><ul><ul><ul><li>description of problem(s) </li></ul></ul></ul><ul><li>Conclusion: </li></ul><ul><ul><li>Final paragraph </li></ul></ul><ul><ul><ul><li>closing remarks </li></ul></ul></ul><ul><ul><ul><li>(full) name </li></ul></ul></ul><ul><li>Introduction: </li></ul><ul><ul><li>Paragraph 1 </li></ul></ul><ul><ul><ul><li>thanks for letter </li></ul></ul></ul><ul><ul><ul><li>understanding of problem </li></ul></ul></ul><ul><li>Main Body: </li></ul><ul><ul><li>Paragraph 2-3 </li></ul></ul><ul><ul><ul><li>suggestion(s) + reason(s) </li></ul></ul></ul><ul><li>Conclusion: </li></ul><ul><ul><li>Final Paragraph </li></ul></ul><ul><ul><ul><li>closing remarks </li></ul></ul></ul><ul><ul><ul><li>(full) name </li></ul></ul></ul>
  5. 5. Letters of Complaint <ul><li>Introduction </li></ul><ul><ul><li>Paragraph 1 </li></ul></ul><ul><ul><ul><li>reason for writing </li></ul></ul></ul><ul><li>Main Body: </li></ul><ul><ul><li>Paragraphs 2-3 </li></ul></ul><ul><ul><ul><li>complaint(s) and justification </li></ul></ul></ul><ul><li>Conclusion: </li></ul><ul><ul><li>Final Paragraph </li></ul></ul><ul><ul><ul><li>suggested action to be taken </li></ul></ul></ul><ul><ul><ul><li>closing remarks </li></ul></ul></ul><ul><ul><ul><li>full name </li></ul></ul></ul>
  6. 6. Letters of Apology <ul><li>Introduction: </li></ul><ul><ul><li>Paragraph 1 </li></ul></ul><ul><ul><ul><li>reason for writing </li></ul></ul></ul><ul><li>Main Body: </li></ul><ul><ul><li>Paragraphs 2-3 </li></ul></ul><ul><ul><ul><li>reasons to explain the inconvenience caused </li></ul></ul></ul><ul><li>Conclusion: </li></ul><ul><ul><li>Final Paragraph </li></ul></ul><ul><ul><ul><li>express understanding or promise to make up for the situation </li></ul></ul></ul><ul><ul><ul><li>closing remarks </li></ul></ul></ul><ul><ul><ul><li>full name </li></ul></ul></ul>
  7. 7. Letters of Invitation <ul><li>Introduction: </li></ul><ul><ul><li>Paragraph 1 </li></ul></ul><ul><ul><ul><li>reason(s) for writing (to invite) </li></ul></ul></ul><ul><li>Main Body: </li></ul><ul><ul><li>Paragraphs 2-3 </li></ul></ul><ul><ul><ul><li>details / directions </li></ul></ul></ul><ul><li>Conclusion: </li></ul><ul><ul><li>Final Paragraph </li></ul></ul><ul><ul><ul><li>closing remarks </li></ul></ul></ul><ul><ul><ul><li>(full) name </li></ul></ul></ul>
  8. 8. Letters of Applications <ul><li>Introduction: </li></ul><ul><ul><li>Paragraph 1 </li></ul></ul><ul><ul><ul><li>reason for writing </li></ul></ul></ul><ul><li>Main Body: </li></ul><ul><ul><li>Paragraphs </li></ul></ul><ul><ul><ul><li>2-3-4 qualifications/training </li></ul></ul></ul><ul><ul><ul><li>previous experience/qualities and skills </li></ul></ul></ul><ul><li>Conclusion: </li></ul><ul><ul><li>Final Paragraph </li></ul></ul><ul><ul><ul><li>closing remarks </li></ul></ul></ul><ul><ul><ul><li>full name </li></ul></ul></ul>

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