Formal Letter


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A PP to teach students how to write a formal letter.

Published in: Education, Career, Business

Formal Letter

  1. 1. When writing a formal letter there is a format that you have to use. Carol Wolff
  2. 2. To remember the format think about a traffic officer directing traffic. Carol Wolff
  3. 3. The top hand corner is where the stop sign is – Red for stop. You are not going anywhere and neither is the date going to change, therefore this is where you have to put these details. Red for Stop Your Address Date Carol Wolff
  4. 4. Where the letter is GOING to: That is where you write these details. Green for go. Name Companies Name Business Name Address Carol Wolff
  5. 5. Next is TO WHOM the letter is addressing Dear Manager From To Carol Wolff
  6. 6. 1 st Paragraph Introduce your REASON for writing. NOT yourself. Please remember the person you are writing to is not your friend, so keep it formal. Don’t ask him how he is, or tell him that you are please to be writing to him. He does not have time for chit chat. He is the manager and time is money. Carol Wolff
  7. 7. 2 nd and 3 rd Paragraphs Give more details as to what you want and your reasons for writing. Carol Wolff
  8. 8. 4 th Paragraph What solutions you will be happy with to settle this situation Carol Wolff
  9. 9. Greeting Yours Faithfully Your Name and Surname Carol Wolff
  10. 10. Your Address Date To who the letter is going to. Whom you speaking to. Dear Mr. Greeting Your name. 1 st Paragraph 4 th Paragraph 2 nd and 3 rd paragraph Carol Wolff
  11. 11. <ul><li>APPLICATION </li></ul><ul><li>In reply to your advertisement ( in / (day ) ‘s paper) </li></ul><ul><li>I would like to apply for the post ( job ) of… which was advertised in….. on… </li></ul><ul><li>I wish to apply for admission to… </li></ul><ul><li>Please / As requested / find enclosed letters of reference from… </li></ul><ul><li>I am …years old </li></ul><ul><li>My qualifications are as follows: ( list of your qualifications ) </li></ul><ul><li>In … I graduated from… I majored in …. </li></ul><ul><li>I would be glad to come for an interview at any time that is convenient for you. </li></ul>Carol Wolff
  12. 12. <ul><li>I/ am interested /wish / to learn more about… </li></ul><ul><li>I would be most grateful if you could supply us with the following information. </li></ul><ul><li> I would like to get a description of.. </li></ul><ul><li> Do you supply…? </li></ul><ul><li> Does it include (dinner / equipment / activities.. ) ? </li></ul><ul><li> What is the price of … per / day / week.. ? </li></ul><ul><li> I would appreciate if you could…. </li></ul><ul><li> Would you kindly… </li></ul>Carol Wolff
  13. 13. <ul><li>I wish to draw your attention to… </li></ul><ul><li>I would suggest that… </li></ul><ul><li>I suggest that immediate steps be taken to … </li></ul><ul><li>I wish to complain about… </li></ul><ul><li>I look forward to a prompt reply and hope that you will take into </li></ul><ul><li>consideration… </li></ul><ul><li>I am really dissatisfied with… </li></ul>Carol Wolff