Safety committee

1. National Safety Council, India
National Safety Council
India
Plot No.98-A, Institutional Area, Sector
15, CBD Belapur,
Navi Mumbai - 400 614

2. By
Kishor D. Patil
Assistant Director
NATIONAL SAFETY COUNCIL, INDIA
SAFETY ORGANISATION & SAFETY COMMITTEE
AND IT’S EFFECTIVE FUNCTIONING

3. National Safety Council, India
Safety Organisation

4. National Safety Council, India
Safety Organisation
Safety Organization is the agency employed by
management to assign responsibility for
accident prevention and to ensure
performance under that responsibility.
As per Statutory requirement, Occupier has to
provide a safe workplace and instructions on
the hazards involved in operations and indicate
the safe way of performing the job.
Thus, Safety is a management responsibility
and to make it more effective the drive for
safety should come from the top management.

5. National Safety Council, India
Safety Officer : (As per Factory Act 1948, Section 40 B)
Safety officer is required -
(1) In every factory, –
(i) Wherein one thousand or more workers are
ordinarily employed or
(ii) Wherein, in the opinion of the State Government,
any manufacturing process or operation is carried
on, which process or operation involves any risk of
bodily injury, poisoning or disease, or any other
hazard to health, to the persons employed in the
factory,
Safety Organisation

6. National Safety Council, India
Safety Officer Qualification: Rule 43.5 – Rajasthan Factories Rules
A person shall not be eligible for appointed as a Safety
Officer unless he/she possess:
Degree in Engineering + 2 years experience in a supervisory
capacity
Or
Degree in Physics or Chemistry + 5 years experience in a
supervisory capacity
Or
Diploma in Engineering + 5 years experience in a supervisory
capacity
And
Pass a degree or diploma in Industrial Safety recognized by the
Central / State Government
Adequate knowledge of the language spoken by majority of the
workers.
Safety Organisation

7. National Safety Council, India
Safety is line responsibility.
Safety department is advisory department to the Chief
Executive of the organisation.
Headed by Safety Officer or Chief Safety Officer having
approved safety qualifications and status of other
departmental heads.
Duties, Qualifications and Conditions of service of Safety
Officer: Rule 64 - B (2) of Rajasthan Factories Rules
Safety Organisation

8. National Safety Council, India
a) Where the number of Safety Officers to be appointed in a factory
as required by a notification in the official gazette exceeds one,
one of them shall be designated as the Senior Safety Officer and
shall have a status higher than that of the others. The Senior
Safety Officer shall be in overall incharge of the safety functions
as envisaged in sub-rule (3), the other safety officer working
under his control.
b) The Senior safety officer or the safety officer in the case of
factories where only one safety officer is required to be
appointed, shall be given the status of a senior executive and
he shall work directly under the control of the Chief
Executive of the factory. All other safety officers shall be given
appropriate status to enable them to discharge their
functions effectively.
Conditions of service of Safety Officer: Rule 64 - B (2) of Rajasthan
Factories Rules
Safety Organisation

9. National Safety Council, India
The duties of safety officer shall be to advise and assist the
factory management in the fulfillment of its obligations,
statutory or otherwise, concerning prevention of personal
injuries and maintaining a safe working environment.
These duties shall include the following namely:-
(i) to advise the concerned departments in planning and
organizing measures necessary for the effective control of
personal injuries;
(ii) to advise on safety aspects in all job studies, and to carry
out detailed job safety studies of selected jobs;
(iii) to check and evaluate the effectiveness of the action taken
or proposed to be taken to prevent personal injuries;
(iv) to advise the purchasing and stores departments in
ensuring high quality and availability of personal protective
equipment;
Duties of Safety Officer: Rule 64 - B (2) of Rajasthan Factories Rules
Safety Organisation

10. National Safety Council, India
(v) To provide advise on matters related to carrying out
plant safety inspections;
(vi) To carryout plant safety inspections in order to observe
the physical conditions of work practices and
procedures followed by workers and to render advice on
measures to be adopted for removing the unsafe
physical conditions and preventing unsafe actions by
workers;
(vii) To render advice on matters related to reporting and
investigation of industrial accidents and diseases;
(viii) To investigate selected accidents;
(ix) to investigate the cases of industrial disease contracted
and dangerous occurrences reportable under rule;
Duties of Safety Officer: Rule 64 - B (2) of Rajasthan Factories Rules
Safety Organisation

11. National Safety Council, India
(x) To advise on the maintenance of such records as are
necessary relating to accidents, dangerous occurrences
and industrial diseases;
(xi) To promote setting up of safety committees and act as
adviser and catalyst to such committees;
(xii) To organize in association with the concerned
departments, campaigns, competitions, contest and
other activities which will develop and maintain the
interest of the workers in establishing and maintaining
safe conditions of work and procedures; and
(xiii) To design and conduct either independently or in
collaboration with the training department, suitable
training and educational programmes for the prevention
of personal injuries.
Duties of Safety Officer: Rule 64 - B (2) of Rajasthan Factories Rules
Safety Organisation

12. National Safety Council, India
(4)Facilities to be provided to Safety Officers:-
An occupier of the factory shall provide each safety
officer with such facilities, equipments and information
as are necessary to enable him to discharge his duties
effectively.
(5)Prohibition of performance of other duties:-
No Safety Officer shall be required or permitted to do
any work which is inconsistent with or detrimental to
the performance of the duties prescribed in sub-rule(3).
Duties of Safety Officer: Rule 64 - B (2) of Rajasthan Factories Rules
Safety Organisation

13. National Safety Council, India
Safety department Organization Chart
Safety Department Head
Other
Reported to
Qualification
Any Additional Responsibility
Safety is treated as a major function like
other functions or
Facilities
The Safety department is found to perform
their duties of advising and assisting - to be
Check statutory licenses, certificates, at
safety section.
As per Rajasthan Safety Officers,
Duty Qualification & Service
conduct Rules, 1951
Safety Organisation

14. National Safety Council, India
Safety Committee

15. National Safety Council, India
(1) The occupier shall, in every factory where a hazardous
process takes place, or where hazardous substances are
used or handled, set up a Safety Committee consisting of
equal number of representatives of workers and
management to promote cooperation between the
workers and the management in maintaining proper
safety and health at work and to review periodically the
measures taken in that behalf:
(2) The composition of the Safety Committee, the tenure of
office of its members and their rights and duties shall be
such as may be prescribed
The Rajasthan Factories Rules, 1951, Rule 73 J
Chapter IV A - 41G - Workers' participation in Safety
Management of The Factories Act, 1948 and Rule 64 - B (2) of
Rajasthan Factories Rules, 1951
Safety Committee

16. National Safety Council, India
Safety Committee for factory having:
a. employs 250 or more workers, or
b. employs more than 50 workers and carries on any
process or operation declared to be dangerous under
section 87 of The Factories Act; or
c. employs more than 50 workers and carries on
‘hazardous process’ as defined under section 2[cb] of The
Factories Act.
Chapter IV A - 41G - Workers' participation in Safety
Management of The Factories Act, 1948 and Rule 64 - B (2) of
Rajasthan Factories Rules, 1951
Safety Committee

17. National Safety Council, India
The representative of the management on Safety Committee
shall include:
A Senior Official, who by his position in the organization
can contribute effectively to the functioning of the committee,
shall be the Chairman.
A Safety Officer and Factory Medical Officer, wherever
available and the Safety Officer in such a case shall be the
Secretary of the committee;
A Representative each from the Production,
Maintenance and Purchase Departments.
Chapter IV A - 41G - Workers' participation in Safety
Management of The Factories Act, 1948 and Rule 64 - B (2) of
Rajasthan Factories Rules, 1951
Safety Committee

18. National Safety Council, India
The workers representative on this committee shall be elected
by the workers.
The tenure of the committee shall be 2 years.
Committee shall meet as often as necessary but at least once in
every quarter. Minutes of the meeting shall be recorded and
produced to the Inspector on demand.
The Safety Committee shall have the right to
Ask for necessary information concerning health and safety
of the workers
Seek any relevant information concerning health and safety
of the workers.
Chapter IV A - 41G - Workers' participation in Safety
Management of The Factories Act, 1948 and Rule 64 - B (2) of
Rajasthan Factories Rules, 1951
Safety Committee

19. National Safety Council, India
Functions and duties of the Safety Committee shall
include
a. Assisting and cooperating with the management in achieving
the Aims and Objectives outlined in the Health and Safety
Policy of the Occupier;
b. Dealing with all matters concerning health, safety and
environment and to arrive at practicable solutions to problems
encountered;
c. Creating safety awareness amongst all workers;
d. Undertaking education, training and promotional activities;
Chapter IV A - 41G - Workers' participation in Safety
Management of The Factories Act, 1948 and Rule 64 - B (2) of
Rajasthan Factories Rules, 1951
Safety Committee

20. National Safety Council, India
Functions and duties of the Safety Committee shall
include
e. Deliberating on reports of safety, environmental and
occupational health surveys, emergency plans safety audits,
risk assessments and implementation of the recommendations
made in the reports;
f. Carrying out health and safety surveys and identify causes of
accidents;
g. Looking into any complaint made on the likelihood of an
imminent danger to the safety and health of the workers and
suggest corrective measures and;
h. Reviewing the implementation of the recommendations made
by it.
Chapter IV A - 41G - Workers' participation in Safety
Management of The Factories Act, 1948 and Rule 64 - B (2) of
Rajasthan Factories Rules, 1951
Safety Committee

21. National Safety Council, India
Rule 64 - B (8): Where owing to the size of the factory, or
any other reason, the functions referred to in sub-rule (7)
cannot be effectively carried out by the Safety Committee, it
may establish sub-committees as may be required, to
assist it.
Chapter IV A - 41G - Workers' participation in Safety
Management of The Factories Act, 1948 and Rule 64 - B (2) of
Rajasthan Factories Rules, 1951
Safety Committee

22. National Safety Council, India
The main purpose of a safety committee is to help
promote a safety In the workplace.
Goal
 Reduce / Prevent Injuries
 Increase safety awareness
 Build enthusiasm for safety programs
Purpose
Safety Committee

23. National Safety Council, India
Organize agenda items, speakers, and other related
materials for meeting
Forward recommendations to appropriate
management personnel
Prepare periodic loss analysis reports / Large loss
report
Follow-up to past recommendations and report status
Conduct meeting in orderly fashion.
Responsibility of Chairman
Safety Committee

24. National Safety Council, India
For the success of safety committee, the safety
specialist must be well informed and he should:
Coordinate for the success of safety committee meetings
Encourage participation of members
Stimulate and maintain interest
Supply ideas and inspiration
Enlist support of employees
Enlist support of management.
Responsibilities:
Prepare meeting agenda and notify members
of date and location
Gather agenda items and related materials
Roll call of members & Record minutes.
Role and Responsibilities of Safety Representatives
Safety Committee

25. National Safety Council, India
Responsibilities:
Attend all meetings and actively participate
Set a positive example for safe performance
Conduct inspections according to schedule
Participate in accident investigation and review
Report unsafe acts or conditions.
Responsibilities of Members
Safety Committee

26. National Safety Council, India
Code of Conduct
1. Establish an objective or
objectives
2. Set agenda
3. Study the agenda and be
prepared
4. Be on time
5. Start meeting on time
6. If necessary, set the ground
rules (e.g., only one person
should talk at a time)
7. The Secretary should record the
minutes of meeting
8. Do not interrupt
9. Be courteous and do not
dominate
10. Ensure full participation
11. Do not criticize or pass
judgment
12. Pay full attention, listen
carefully and stay focused.
13. Avoid side-conversation.
14. Stay on the subject.
15. Record ideas and build on them.
16. Resolve conflicts, if any.
17. Chairperson is responsible to
keep the meeting on track and
on schedule
18. Cover all items on the agenda.
19. Summarize and close the
meeting on time.
20. Publish the minutes of the
meeting and distribute the same
appropriately/display on the
Notice board.

27. National Safety Council, India
Time Agenda Item Presenter Expected Outcome
1030-1035 Agenda Review Chairman --
1035-1045 Action Item Review Chairman Closure of open items,
next steps
1045-1100 Communication Sub-
Committee Update
Sub-Committee
Members
Progress toward goals
and help needed
1100-1115 Sub-Committee Updates
(Progress Reporting)
Sub-Committee
Members
Progress toward goals
and help needed
1115-1130 Recognitions and Rewards
Sub-Committee Update
Sub-Committee
Members
Progress toward goals
and help needed
1130-1145 Injury Data Review Chairman Identify improvements
1145-1200 New Business All Information sharing
and items to examine
Sample Safety Committee Meeting Agenda
Safety Committee

28. National Safety Council, India
Study the agenda and be prepared.
Review the minutes of the previous meeting.
Include relevant points in the agenda for review. Some
examples are:
Progress of departmental safety plans
Salient points from the sub-committee reports
Give constructive ideas.
Ensure recording of the minutes of meeting
Avoid discussing personal grievances.
Cooperate to stick to agenda
Be on the subject; do not deviate.
Chairperson should ensure that the meeting is on track and on
schedule.
Guideline for conducting Safety Committee Meetings

29. National Safety Council, India
For successful safety committee meetings all members
should play their role well.
Well-conducted safety committee meetings can:
bring a continual improvement in HSE performance;
establish best practices;
minimise accidents and losses;
contribute to, increased employee morale,
productivity and profits.
Well Conducted Meetings
Safety Committee

30. National Safety Council, India
Benefits of Safety Committee
Organisation
Fewer accidents and lost
work time
Promotes involvement
Delegates work to more
Accomplishes more
safety projects
Increased productivity
Saves money
Employee
It provides a platform
for direct approach
Safer work environment
Better communication
Increases safety
awareness
Enhanced employee
morale
Safety Committee

31. National Safety Council, India
What makes Committee fail
No direction
No successes
Frustration
Boredom
Why are we here?
Waste of my time!!
No support.

32. National Safety Council, India
Possible Barriers to Success
Lack of…
Management
commitment
Committee expertise
Teamwork
Leadership
Direction and goals
Follow-up
Focus on specific issues
Preparation for meetings.

33. National Safety Council, India
All employees should have the opportunity to participate
Representation by all departments, locations, operations,
divisions, - Include Office staff
Membership should be 5 to 15 (5 to 7 is optimal)
Designee plus alternate
Membership should be preferably on a volunteer basis
Rotate members & assign specific responsibilities to all
Members should communicate properly.
How to make an Effective Committee

34. National Safety Council, India
Enjoy the job
Team efforts
Collective decision and
stand by it
Participate whole
heartily.
Safety Committee – Last Rule

35. National Safety Council, India

36. National Safety Council, India
Four Points to Remember:
Communication: Must be a loop system
Dedication: From everyone
Partnership: Between Management
and Employees
Participation: An important part of
team working.

37. National Safety Council, India
Thank you for
your attention