Determine the specific function of a Safety Officer.

1. ROLE SAFETY OFFICER

2. OBJECTIVES
This session will help you to:
1. Discuss the roles of a Safety Officer;
2. Identify the types of Safety Officer and their duties and
responsibilities
3. Define a Health and Safety Committee
4. Explain its duties and functions
5. Identify the type appropriate to the company

3. OCCUPATIONAL SAFETY & HEALTH OFFICER
A Safety Officer according to refers to any Employee or Officer of the
company trained by DOLE or DOLE-Accredited Training Organization and
tasked by the employer to implement an OSH Program, and ensures that
it is in compliance with the provision of the OSH Standards and in the
D.O 198-18,

4. The Safety Officer main aim is to prevent accidents, injuries and work-
related illnesses in the workplace.
Their role is to create and implement health and safety policies in
accordance with the latest legislation and to ensure that these policies
are implemented by management and employees.
Occupational Safety & Health Officer

5. Rule 1047 of the OSHS
The Principal function of the Safety Man is to act as the employers'
principal assistant and consultant in the application of occupational
safety and health programs to remove the hazards from the
workplace and to correct unsafe work practices.

6. Serves as Secretary to the Health and Safety Committee
• Prepare minutes of meeting
• Report status of recommendations made
• Notify members of the committee
• Submits to the employer a report of the activities of the committee, including
recommendations made

7. Sample of Minutes of Meeting (MOM)

8. Safety Observation Report

9. Safety Correective Action Report

10. CATEGORIES
Category PrescribedTraining on
OSH
Minimum OSH
Experience
Safety Officer I (SO1) Mandatory 8-hour OSH Orientation
AND
Two (2)-hours trainer’s training
Safety Officer 2 (SO2) a) Mandatory 40-hour basic OSH
training course applicable to the
industry

11. CATEGORIES
Safety Officer 3
(SO3)
a) Mandatory forty (40)-hour basic OSH training
course applicable to the industry;
b) Additional 48 hours of advanced /specialized
occupational safety training course relevant to the
industry;AND
c) Other requirements as prescribed by the OSH
Standards
At least two years of
experience on OSH

12. CATEGORIES
Safety Officer 4
(SO4)
a) Mandatory 40-hour basic OSH training course
applicable to the industry;
b) Additional 80 hours of advanced /specialized
occupational safety training course relevant to the
industry;AND
c) An aggregate of three hundred twenty (320) hours of
OSH related training or experience (additional training
may be converted to years of experience where eighty
(80) hours of training may be equal to one (1) year of
experience and vice versa;AND
d) Other requirements as prescribed by the OSH
Standards
Actual
experience as
SO3 for at least
four years

13. REQUIRED NUMBER OF SAFETY OFFICER

14. DUTIES AND RESPONSIBILITIES OF SAFETY
OFFICER
a) Oversee the overall management of the OSH
Program in coordination with the OSH Committee;
b)Frequently monitor and inspect any health or
safety aspect of the operation being undertaken
with the participation of supervisors and workers;

15. c) Assist government inspectors in the conduct of safety
and health inspection at any time whenever work is
being performed or during the conduct of an accident
investigation by providing necessary information and
OSH reports as required by the OSH Standards
d) Issue Work Stoppage Order (WSO) when necessary
based on the requirements and procedures provided by
the Standards.
DUTIES AND RESPONSIBILITIES

16. OTHER OCCUPATIONAL SAFETY HEALTH
PERSONNEL
First
Aider
Standard First AidTraining
OH Nurse At least forty (40) hours Basic OSH
training course for OH nurses
OH Dentist At least forty (40)-hour Basic OSH
training course
OH Physician At least fifty-six (56) – hour Basic
OSH training course for OH
Physician

17. THE SAFETY AND HEALTH COMMITTEE (SHC)
The SHC refers to a body created within the workplace:
a) Tasked with the authority to plan, develop and implement OSH
policies and programs,
b)monitor and evaluate the program, and
c) Inspect and investigate all aspects of the work pertaining to the
health and safety of workers.

18. THREETYPES OF SAFETY HEALTH
COMMITTEE
10 workers &
Low risk with
10-50 workers
Medium to high-risk
with 10-50 workers
& low to high risk
with 51 & above
workers
Two or more
establishments under
one building or
complex including malls
(Joint Coordinating
Committee)
Chairperson Company
owner or
manager
(Ex-officio)
Employer or
representative
Building owner or
representative as the
building administrator
Secretary SO of the
workplace
SO of the workplace SO of the building or
complex appointed by
the Chairperson

19. THREETYPES OF SAFETY HEALTH COMMITTEE
Member At least 1 worker,
preferably a union
member if organized
SOs representing the
contractor or sub-
contractor, as the case
may be,&
representatives of
workers if organized, or
elected workers
through a simple vote
of majority, if they are
unorganized
At least two SOs from
any of the
establishment housed
under one building or
complex
At least two workers’
representatives, one of
which must be from a
union if organized, from
any of the
establishments housed
under one building or
complex
(Ex-officio)
Certified First Aider, OH
Nurse, OH Dentist & OH
Physician as applicable

20. REPORT ON SAFETY ORGANIZATION /
SAFETY COMMITTEE

21. WORKER’S REPRESENTATIVE IN SAFETY
HEALTH COMMITTEE
Pursuant to Rule 1040 of the Occupational Safety
and Health Standards any establishment or
workplace must have an Worker’s
Representative.
1. Serves as members of the Health and Safety
Committee.
2. Cooperates actively with the Health and Safety
Committee.
3. Assists government agencies in the conduct of
health and safety inspection or other programs.

22. Administrative Requirements

23. OSH Administrative Report
1 Registration of Business (IP – 3)
2 Report of Work-related Accidents (IP – 6)
3 Annual Report of H&S Committee/Organization (IP – 5)
4 Quarterly Report of Safety & Health Program
& Minutes of H&S Committee meetings.
5 Annual Work Accident/Illness Exposure Data
Report (IP – 6B)
6 Annual Medical Report (OH – 47A)

24. SAMPLE OF RULE 1020 / Registration of Establishment

25. Work Accident / Illness Report- WAIR

26. Report on the Safety and Health Organization/ RSO

27. MOM / Minutes of Meeting

28. Annual Medical Report

29. AnnualWork Accident / Illness Exposure Data Report

30. OCCUPATIONAL SAFETY AND HEALTH PROGRAM
Covered workplaces shall develop and implement a suitable OSH
program which shall be posted in prominent places. Covered
workplaces shall be guided by a format prescribed by DOLE.
SECTION 12
The OSH program shall be communicated and be
made readily available to all persons in the
workplace. It shall be updated periodically
whenever the DOLE, other regulatory or
government agencies and institutions promulgate
new rules, guidelines and other issuances related to
workers’ safety and health.
The company shall ensure that the core elements of
OSH program are integrated in the company OSH
program such as management commitment and
employee involvement, workplace risk assessment,
hazard prevention and control, safety and health
training and education, and OSH program
evaluation.

31. Basic Components of Company OSH Program and Policy
• Company Commitment to Comply with OSH
Requirements
• General Safety and Health Programs
• -Safety and health Hazard Identification, Risk
Assessment and Control (HIRAC)
• -Medical Surveillance for early detection and
management of occupational and work related
diseases
• -First-aid and emergency medical services

32. • Promotion of Drug Free workplace, Mental health Services in the
Workplace, Healthy lifestyle
• Prevention and Control of HIV-AIDS, Tuberculosis, Hepatitis B
• Composition and Duties of health and safety Committee
• OSH Personnel and Facilities
• Safety and Health Promotion, Training and Education
• -Orientation of all workers on OSH
• -Conduct of Risk Assessment, Evaluation and Control
Basic Components of Company OSH Program and Policy

33. Basic Components of Company OSH Program and Policy
• Toolbox/Safety Meetings, Job Safety Analysis , Permitting System
• Accident/Incident/illness Investigation, Recording and Reporting
• Personal Protective Equipment (PPE)
• Safety Signages

34. Section 23 VISITORIAL POWER OF THE
SECRETARY OF LABOR AND EMPLOYMENT
Imminent danger
PPE
Others OSH
Standards
Department Order No. 183, Series of 17
and the manual on execution of
judgments shall govern the procedures
in the conduct of inspection, mandatory
conference, issuance of order and
execution thereof.
A mandatory conference not later than
72 hours shall be held to determine whe
ther the WSO will be lifted or not.
1
day
3
days
90
days

35. Section 29
Any willful failure or refusal of an
employer, contractor or
subcontractor to comply with the
following OSH standards below or
with a compliance order issued by the
Secretary of Labor and
Employment or his/her authorized
representative shall be penalized of th
e administrative fines as follows:
Registration of establishment to DOLE ₱20,000.00
Provision of job safety instruction or or
ientation prior to work
₱20,000.00
Provide worker’s training (first aid, man
datory workers training, mandatory
OSH training for safety officers and he
alth personnel)
₱25,000.00
Provision of safety signage and devices ₱30,000.00
Provision of medical supplies, equipme
nt and facilities
₱30,000.00
Submission of reportorial requirement
s as prescribed by OSH
standards
₱30,000.00

36. Section 29
Provision of safety officer and/or OH personnel ₱40,000.00
Provision of certified personnel or professionals required by OSH
standards
₱40,000.00
Establishment of a safety and health committee ₱40,000.00
Formulation and implementation of a comprehensive safety and
health program
₱40,000.00
Provide information on hazards and risk (absence of chemical safety
data sheet, no written SOP in materials handling, lifting etc., no
permitting system for confined spaces/hot works, no lock-out/tag-out sy
stem etc.)
₱40,000.00
Provide sanitary and welfare facilities ₱40,000.00
Use of approved or certified devices and equipment for the task ₱50,000.00
Provision of PPE or charging of provided PPE to workers ₱50,000.00
Compliance with DOLE issuedWSO ₱50,000.00
Compliance to other OSH standards ₱40,000.00

37. CLEAR POINTS
1. There are now several categories of Safety Officers that must be
employed by establishments.
2. Categories of Safety Officers will be based on their minimum years of
experience and trainings attended
3. There are also training requirements for other OSH personnel aside from
the Safety Officer.

39. Leonard Marquez
OSH Practitioner
Accrediation # 1033-211022-N-1591
"SAFETY IS EVERYBODY'S CONCERN" - MAKIALAM
Thank You