UNFPA’s GREEN PROCUREMENT: Eco-Condoms
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Presentation given by Morten Sorensen (UNFPA Procurement Support Branch, Deputy Chief) at the UNEP Webinar, on 28th September 2015.
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UNFPA’s GREEN PROCUREMENT: Eco-Condoms
- 1. UNFPA Because everyone counts UNFPA’s GREEN PROCUREMENT Eco-Condoms Morten Sorensen, Deputy Chief, PSB UNEP Webinar, 28th Sep 2015.
- 2. Ban Ki-moon, NY, June 2007: High UN commitment Member of the SPHS initiative
- 4. ENVIRONMENTAL SUSTAINABILITY FOCUS AREAS CO2e Water Chemicals Raw materials Energy consumption Water management Waste management Transportation Actions Improvementareas √ √ √ √ √ √ Recycling √ √ √ Materials/ resources √ √ √ √ Chemical substitution √ √
- 5. Start with Low Hanging Fruit
- 6. ECO-REQUIREMENTS FOR TENDERS • ISO 14001 certified • Waste water treatment • Air pollution • Plan for saving energy and using renewable energy • Packaging CONDOMS AND IUDS (Pilot project)
- 7. Green Contraception Resources and materials Concept and Design Manufac- turing Packaging and Transport Consumer utilization Waste and disposal SUSTAINABLE CONTRACEPTIVE RESEARCH AND DEVELOPMENT
- 8. 1. Information, collaboration, and education of suppliers (1-2 years) 2. Supplier compliance with requirements (2-3 years) 3. Audits of suppliers (3-5 years) Facilitationofdialoguewith externalparties Newrequirements IMPLEMENTATION PLAN
- 9. Recent Activities • ISO 14001 training for UN staff • Packaging • Quarterly training for 12 manufacturers • Research and Studies • Condom pack size, shelf life, packing material • Condom tender – incl. green requirements • UN City Copenhagen and Hanoi
- 10. SAFE DISPOSAL AND MANAGEMENT OF UNUSED AND UNWANTED CONTRACEPTIVES 1. Provide guidance on safe disposal of unusable contraceptives 2. Guide countries in developing or updating waste disposal policies 3. Build awareness and capacity in managing of contraceptive waste Purpose
- 11. Green label (paper and cardboard)
- 12. Some upcoming activities • Working towards ISO 14001 for PSB and UNFPA • ISO TC157 meeting • Green Procurement Strategy • Green requirements in tenders • Studies – packaging, insulation, recycling… • FSC marking and recycling packaging material • UN buildings Next key event: Capacity-development trainings with suppliers and manufacturers on energy efficiency and waste water treatment (UN Global Supplier Meeting, 25th and 26th Nov, 2015)
Editor's Notes
- In terms of the pharmaceutical volume (back-up slide, no. 11), along the years it varies from 1.5 million USD in 2006 to 8.2 million USD in 2009, being the average in the last 8 years 4.6 million USD. Please note that in slides 8 and 9 the font in light colours lead to hyperlinks.
- In 2007 Ban Ki-Moon pronounced this sentence “make the UN more climate friendly and environmentally sustainable “ and following this commitment, a number of key initiatives related to climate neutrality and sustainability have taken place. It is an area where there are lots of good ideas, people working and good intentions but it is not easy to find the good way. We have questioned ourselves in PSB how can we become more green? And we have agreed that this is a priority for us but that it should be done little by little. We cannot put very strict measures to our suppliers and pretend that they will be able to comply in a few months time. It is a process with high compromise from the UN as a whole.
- Suppliers will be engaged in UNFPA’s green procurement collaboration model from day one. The purpose of the collaboration model is for UNFPA and suppliers to jointly work in a partnership towards reducing the environmental footprint of the operations performed. This collaboration will offer opportunities for both parties to learn from each other and improve our operations together. The collaboration model consists of seven steps and is based on a close collaboration between UNFPA and our suppliers. Each step in the model will require involvement and efforts by both parties. Inform and update on overall goals for UNFPA Green Procurement: UNFPA will enter into dialogue with stakeholders, including suppliers, and inform and continuously update them on the overall goals for Green Procurement. UNFPA will also continuously seek input from all stakeholders to further develop and improve the Green Procurement Policy. Alignment of application of focus areas – long-term: Based on the stakeholder dialogue about the overall focus areas and the scope of application, the supplier should obtain alignment of the application of the focus areas in a way that reduces its environmental footprint to a level that satisfies compliance with UNFPA’s long-term goals for green procurement. Alignment of Green Procurement Policy: Based on stakeholder dialogue and alignment of long-term focus areas, short-term goals must be formulated to meet the requirements of the Green Procurement Policy. Initiatives and targets must be at a level that satisfies compliance with UNFPA’s short term goals for green procurement. Alignment of application of focus areas – short-term: Based on the Green Procurement Policy for supplier segments, UNFPA and the supplier should obtain alignment of the application of the focus areas in a way that reduces the environmental footprint of the supplier to a level that satisfies compliance with UNFPA’s short-term goals for green procurement. Execution of initiatives: Based on the commitment made by the supplier regarding application of the Green Procurement Policy, the supplier should define and execute an action plan so it can become compliant with UNFPA’s long- and short-term goals for green procurement and can reduce its environmental footprint. UNFPA will maintain a dialogue with the supplier throughout this process. Obtaining assurance of compliance: UNFPA will obtain assurance of the supplier’s compliance to the requirements set out by UNFPA. UNFPA will continuously monitor the results of the performed assurance activities and will take necessary measures if required. Capacity Building and improvements: Throughout the process, UNFPA and the supplier mutually collect experiences from the work and develop suggestions for improvement. These will be continuously implemented in to the operating model.
- To realise UNFPA’s goal for green procurement concerning reduction of our environmental footprint, we have defined seven focus areas. These are an important part of the Green Procurement Policy and will impact the environment in different ways dependant on the suppliers and products. Additionally, a description of the focus areas that UNFPA wants to address is a tool for collaboration and capacity building with our stakeholders, including suppliers. Improvements within these focus areas are expected to offer opportunities for the suppliers to reduce costs in several areas. UNFPA will aspire to demonstrate examples for suppliers, showing the positive business case for optimisation within the focus areas. The focus areas are described in the following.
- The factory should be ISO 14001 certified, (Environmental management systems). If the factory does not have ISO14001 certification must agree to work on obtaining ISO14001 within the next 36 months. The Factory must comply with local laws regarding waste water treatment and discharge. It must also demonstrate that any resulting sludge or solid waste is disposed of according to local regulations. The factory should analyze its waste water handling system, and prioritize any possible improvements, and prepare a plan for improving the treatment of waste water where practicable. The Factory must comply with local laws regarding air pollution. The factory should analyze its discharges to atmosphere, and prioritize any possible improvements, and prepare a plan for reducing emissions where practicable. The factory must document a long-term plan for saving energy and using renewable energy, and demonstrate any recent energy saving developments. Some bonus points will be awarded to factories using renewable energy. All cardboard and outer boxes must be FSC or equivalent marked/certified by 2014. The outer box and shipping box must be made of minimum 20% recycled/post consumer material by 2014 and 30% by 2015 and 40% by 2016. The gross box should only contain paper/cardboard. Plastic coating must be discontinued latest 2014. The plastic carton liner should be made from recycled material/plastic by 2015 and biodegradable plastic by 2020 Study of possible hazardous substances in Condon Manufacturing Process based in the REACH list ( European Community Regulation on chemicals)
- Before entering to analyze UNFPA’s strategy and action plan we wanted to share with you this graph from a publication of the Reproductive Health Technologies Project. The publication itself is a life cycle assessment used to assess environmental impacts associated with the stages of a product’s life cycle. Each phase of the cycle is an opportunity to make a contraceptive product cleaner. But it can also be applied for Health products or other commodities. These are the six major phases of the proposed life cycle, and it raises relevant questions to inform next step and encourage critical thinking about the topic: Resources and materials: Which materials are used? What eco-friendly and biodegradable materials can be used? Concept and design: Would it be possible to discuss about new designs or new methods environmental friendly or hormone free? Manufacturing: Decrease waste and reduce carbon footprint. How could manufacturers measure this? What practices can reduce environmental impact? How to motivate manufacturers? Packaging and Transport: The packaging is one of the areas where most work and “easy” work can be done. The products often have several layers of packaging so what packaging could be more environmentally friendly and allow at the same time same or greater shelf life? How can packaging be reduced? Can we reduce the carbon footprint associated with transportation? Consumer utilization: Analyze if users would be willing to purchase greener health products even if, for example, they’re more expensive. Waste disposal: How to encourage recycling of the components and the packaging elements? How to ensure and enforce the safe disposal of unused, unwanted or expired commodities or waste? So, these are the different steps proposed by the RH Technologies Project and that we found very useful when thinking about how to develop our action plan. In some of the phases we can encourage the manufacturers to work, in some of them more investigation or technical approach is needed and, in some others, UN agencies can also start a good approach (developing resources and materials, capacity building activities, giving waste disposal advice...) and so on. This is a good inspiration!
- UNFPA will identify realistic requirements in close collaboration with the suppliers and based on relevant industries and existing legislation and standards. The requirements are communicated to the suppliers who are supported through cooperation and training to identify specific initiatives to implement in order to fulfil the given requirements. UNFPA expects suppliers to comply with the defined requirements. We are still at the suppliers’ disposal if they need help to move forward. In this phase there will be no audits but other assurance activities may be conducted. Compliance with the defined requirements is compulsory for the suppliers and UNFPA will periodically perform assurance activities. These assurance activities will be coordinated with other types of assurance activities, such as quality, in order to make the interaction with the supplier as efficient as possible. As an on-going process, we will maintain a dialogue with political bodies, industry groups, and sector organisations where UN has strategic purchasing power to keep our stakeholders informed about our current and future requirements and to ensure that there is endorsement towards these requirements. The open communication will ensure that UNFPA is aware of new ideas and innovative solutions that will be introduced to the market; this is a great advantage for the development of the procurement policy. With this approach, UNFPA anticipates that most of our suppliers will be able to green their company, production, supply chain, and products and thereby comply with our requirements. This ensures that UNFPA, as a global foundation, will have a significant impact on the environment by introducing the Green Procurement Policy.