Project from my exchange in Canada. Presentation to support the project of my group for the Christmas Party.
Presentation Design and Layout: Thais Pastén
2. Client and Guests
OVERVIEW
Event Plan
Lacation
Date
Tickets
Security
Decoration
Food Contest
Promotion
Volunteers
Sponsors
Budget
3. Guests to
have fun
Participants
to be happy
International students & general public
Our Guests
Our Client: ILAC
To be
promoted
Expand
network
Good
entertainment
Food &
Beverage
Get information
about Event
Traditional
Music
Learn something
about cultures
4. Preparing for
LOCATION
WHB (808 W Hastings)
Capacity
280 people
DATE
28/12/2015
Time
18h – 22h
TICKETS
Each guest MUST
bring food or beverage
to enter the party
SECURITY
2 personnel
Guest Control:
Let 250 people in the building
Security liability insurance
5. Preparing for
DECORATION FOOD CONTEST
Elements of Christmas
• Santa Claus
• Christmas trees
• Snowman
• Lightining
Constest of best food
Prize: Gift Card from Tim Hortons
Organization:
18h45: Sign in
20h30: End of votes
21h00 Announcement of the winner
6. Preparing for
• Social Media
Facebook(Page of the event/ILAC page/Vancitybuzz) and Instragam (flyer)
• Direct Marketing:
Poster and flyers to distribute to Ilac students and general public
• Publicity
Christmas Trees themed with different nationalities. We will have volunteers
dressed as Santa Claus giving food, flyers, and etc. This promotion will be
recorded and we will use the video to advertise the main event (youtube).
• Public Relations:
Put the Event on the paper calendar of ILAC
7. Preparing for
VOLUNTEERS
Who? Students and teachers
What will they do? organize the
food, decoration, cleaning, give
information
SPONSORS
Official
Restaurants
(traditional food)
Media
8. BUDGET
Material Quantity Price
Plates 360 37,5
Cups 360 37,5
Flanel 30 75
Christmas Balls 0 0
Rentier Decor 10 30
Small Christmas Tree 10 30
Short Christmas Light 0 0
Zipper Lot Bags 480 12
BIG Christmas Tree 1 47
MEDIUM Christmas Tree 15 524,85
Venue
Labour Service
Marketing Cost
Flyer 500 100
893,85
Taxes 107,262
TOTAL 1001,112
JANA
International Christmas Party
Jana Bolliger
Juhee Kang
Michaela Habová
Thais Pastén
*Short explanation of what we’re going to do
thais
MISKA
JUHEE
Preparing for the Event:
-Location WHB (808 W Hastings) – capacity 280 people
-Date and time 28 Dec – 18h – 22h
-Tickets: FOOD
-Security Plan: 2 people (entrance and inside)
Guests Control – let just 250 people in the building
Security liability insurance.
MISKA
Preparing for the Event:
Decoration: christmas elements, different countries decorations
Food Contest: sheet with the grade for the food (1 to 5)
Box
Prize: Gift Card from Tim Hortons
Organization: 18:45 – Sign in
20h30 Contest end
21h Announce the winner
JUHEE
Preparing for the Event:
Promotion: direct mkt, social media, public relations and publicity.
-Poster and Flyers
-FB: Page event, VancityBuzz, ILAC page
-instagram: flyer
-Christimas Trees (Publicity and PR) – Food, flyers, Santa Claus (Video)
-Youtube Video
-Put the event on the paper calendar of ILAC
JANA
Preparing for the Event:
Volunteer: organize the food, decoration, clean after, give informatinon about food
Students as Volunteer and Teachers
Sponsors: Tim Hortons : products or Money for decoration
Prizes (Money or Products)
Restaurants : traditional christmaas food.
Because students are potential cotumers
Company who cares about international students
THAIS
Budget: look for prices
Rental costs
Venue : -
Equipment: rent or buy
Security: Check privety security firm
Production Costs
Music: - youtube playlist (different countries)
Labour Cost: volunteers –
Marketing Costs: flyers, posters, (advertisement)
TOTAL: ?