POPS-Plan-and-PCMS (1).pptx

INTERIM
NATIONAL PEACE AND ORDER COUNCIL
SECRETARIAT

Peace and Order and Public Safety
(POPS) Plan
&
Policy Compliance Monitoring
System (PCMS)

Confidential
Funds
30% of the POP
PEACE AND ORDER
AND PUBLIC SAFETY
(POPS) PLAN
POPS Plan Policy Compliance
Monitoring System (POPSP PCMS)
POC
Performance
Audit
SGLG Indicator
PEACE AND ORDER
PROGRAMS AND LINKS
TO OTHER PROGRAMS

Project Overview
In accordance with EO No. 773, titled, Further Reorganizing the
Peace and Order Council, the National Peace and Order Council
(NPOC) Interim Secretariat, was tasked to coordinate and
monitor the integrated peace and order efforts and affirmative
actions of the government, and to provide an avenue for inter-
disciplinary dialogue and deliberation of major issues and
problems affecting peace and order.

One of the major activities determined to contribute to an
effective response to peace and order problems is the
formulation of a Peace and Order and Public Safety Plan
(POPS Plan), as mandated by DILG Memorandum Circular No.
2015-128.
The POPS Plan is a 3-year term-based plan, which covers
activities that address peace and order and public safety
issues in a local government unit (LGU).

System Overview
The Peace and Order and Public Safety Plan Policy Compliance
Monitoring System (POPSP-PCMS) was conceptualized and developed
by the Information Systems and Technology Management Service
(ISTMS) together with the Bureau of Local Government Supervision
(BLGS), to monitor the POPS Plan formulation and implementation
through semestral and annual accomplishments based on strategies
and policies, projects/programs, services or activities (PPSAs) being
formulated to resolve issues and challenges in each LGU.

The system also simplifies the process of planning and
implementation in terms of monitoring and report generation,
serves as a POC directory (POC and TWG Members); and
assists LGUs in determining the allowable Confidential Fund
(Annual Computation of CF) per COA-DBM-DILG-DND-
Governance Commission for GOCCs JMC No. 2015-01 dated
January 8, 2015.

System Features
 POPS Plan Management. The encoding and monitoring of POPS Plan can be
implemented nationwide.
 System Generated Report Facility. The application can generate standard
or customized reports related to the data of the POPS Plan.
 Graphical Representation. A dashboard can quickly show the status of
compliance per region, term, and allocation.
 Content Management. The lookup tables of the application can be updated
by the user of the system. (e.g. Focus Area, Indicator, PPSAs)
 User Management. The users have their own roles and privileges to the
portal, which are given only by the super administrator

User Access, Roles, and Privileges
The users of the application are the National, Regional, Provincial, and
City/Municipality Peace and Order Council Secretariats (R/P/CMPOCS), and
shall be responsible in monitoring the implementation of the POPS Plan at
their respective levels.
Two accounts shall be provided per LGU, one for the C/MLGOO and one for the
POC Representative who is preferably a permanent employee.
Note: The Regional Administrators must ensure that only two (2) accounts are
active per LGU.

Log In/Sign In
• Open your web browser, if you’re a DILG user, you can access
the system via intranet.dilg.gov.ph, go to applications, and
select POPSPPCMS
• For non-DILG users (LGUs), you can access the system via
pops.dilg.gov.ph (Figure 2). To log-in, enter a valid Username
and Password and click on the “Sign in” button

To sign up and create an account, click
on “Don’t have an account? Sign up!”
To retrieve your
forgotten password,
click on “Forgot
Password?”
To request for a new confirmation
message, click on “Didn’t receive
confirmation message?” and the
request new confirmation message
page will be displayed. (Figure 5)

Log In/Sign In
Open your web browser, if you’re a DILG user, you can access the system via intranet.dilg.gov.ph, go to
applications, and select POPSPPCMS (Figure 1). For non-DILG users (LGUs), you can access the system via
pops.dilg.gov.ph (Figure 2). To log-in, enter a valid Username and Password and click on the “Sign in” button.
To create a valid
account just provide all
the needed information
and click the “Sign up”
button when done
Figure 3 Sign Up
When already registered click “Already
registered? Sign in” button and sign in

Input the email address used during
signup and click the “Continue” button to
proceed
Figure 4 Retrieve Caption

Input a valid email address account and
click the “Continue” button to proceed.
Figure 5 Request New Confirmation Message

System Menu
The POPS website (pops.dilg.gov.ph) has six (6) major menus
that can be found at the navigation pane located at the upper
right of the system as shown in Figure 6 namely:
(1) Dashboard
(2) Plans
(3) My Plans
(4) Submissions
(5) POC Secretariat Submissions; and
(6) Create Plan

To search the term,
choose from the select
dropdown and click the
“search” button and filter
the results
Click the “reset” button to
reset search filter
To generate the regional summary of
the status of submission of
accomplishment reports per LGU, click
“Status of Submission (regional)” (for
RPOCS only)

The Plans menu shows the POPS Plan data
Figure 6 Navigation Pane

To create the Plan, click the “Create Plan”
button and you will be directed to the Create
Plans page (Figure 10)
Figure 8 Plans

If the term you need is not listed on the dropdown,
click the “Add Term” button and you will be
directed to the Add Term page (Figure 10).
Figure 10 Create Plan

To create the plan, fill-out the required
fields then click the “create” button
Figure 10 Create Plan

1. The POPS Plan must be formulated within
the first 200 days of the newly-elected LCE,
through the POC (January 15).
- Overall methodology of POPS Planning
- Identify members of POPS Plan TWG
2. Once established, the POC Secretariat shall,
during the first meeting, orient the POPS
Plan TWG regarding their duties and
responsibilities, and identify the output and
tasking. The following documents must be
prepared prior to the drafting of POPS Plan:
1. LGU Profile;
2. LGU Mission, Vision, and Goals;
3. Comprehensive Development Plan;
4. Barangay Development Plan;
5. BPOPS Plan Summary;
6. Crime Statistics from the Philippine National Police
(PNP);
7. Local Anti-Crime Action Plan, if available;
8. Statistics on Insurgency and Terrorism Threats Data
from the Armed Forces of the Philippines (AFP), if
applicable;
9. Data and Statistics on Children in Conflict with the Law
(CICL); and
10. Other accurate facts and figures relative to peace and
order and public
safety situation of the LGU.
3. Using the gathered data from reliable
sources, the POPS Plan TWG shall draft
the POPS Plan using the POPS Plan
Manual.
Steps in the Formulation of
POPS Plan

The following are the required and sequential content of the POPS Plan (POPS Plan Manual):
A. Review of Local Strategic Direction
B. Peace and Order and Public Safety (POPS) Situation
C. Priority Peace and Order and Public Safety (POPS) Challenges
D. Objectives, Strategies, Targets, Indicators, and Baseline Data
E. Critical Policies, Programs, Projects, Services, and Activities (PPPSAs)
F. Funding Requirements
G. Actual Allocation
H. Reporting Form 1
I. Reporting Form 2
J. POC Secretariat Report
K. POPS Plan Summary and Submission of Reports

Note: The succeeding section pertain to actual POPS
Planning and corresponding instructions in encoding
the same to the POPSP-PCMS. Item 3 (System Menu)
will continue after the succeeding section.

Chapter A. Review of Local Strategic
Direction

Chapter A
A. REVIEW OF LOCAL STRATEGIC DIRECTION
1. LGU Socio-Economic Profile
2. Local Strategic Directions
3. Vision-Mission-Goal Descriptors
4. Membership of the Peace and Order Council
5. Composition of the Peace and Order and Public Safety (POPS) Plan
Technical Working Group (TWG)
PART 1

Chapter A
A. REVIEW OF LOCAL STRATEGIC DIRECTION

Chapter A
1. LGU Socio-Economic Profile
Write a narrative describing the
socio-economic profile
using the outline provided
below:
• Location
• Income class
• Demographic profile
• Other details

Chapter A
2. Local Strategic Directions
Refer to the LGU’s Comprehensive Development Plan
(CDP) in writing your LGU’s Vision and Mission
Statements and Goals.

CHAPTER A
3. Vision-Mission-Goal Descriptors

4. Membership of the Peace and Order Council (POC)
Complete names of members of the POC (first name, middle initial, last name)
starting from the Chairperson up to the Civil Society Organizations (CSOs)
Representatives.
CHAPTER A

CHAPTER A
a. TWG Chair: Province/City/Municipality Planning
Officer;
b. Members:
- Province/City/Municipality Budget Officer;
- League of City/Municipality Federation Presidents (for
Provinces);
- Liga ng mga Barangay President (for City/Municipality);
- Highest Ranking Regional/Provincial/City/Municipal
PNP Officer ;
- Highest Ranking Regional/Provincial/City/Municipal
AFP Officer;
- Indigenous Peoples’ Mandatory Representative,
wherever applicable;
- Highest Ranking Region/Province/City/Municipality
DILG Officer;
- Provincial/City/Municipal Social Welfare and
Development Officer;
- Provincial/City/Municipal Environment and Natural
Resources
Officer;
- Province/City/Municipal DRRMO Representative;
- CSO Representative; and
- Other members deemed imperative and responsive to
the local conditions.
5. Composition of the Peace and Order and Public Safety (POPS) Plan
Technical Working Group (TWG):

Encoding Chapter A in
POPSP-PCMS
PART 2

1. To update the Plan Profile, click the
“Update Plan” button, and you will be
directed to the Update Plan page.

Figure 48. Step F. Funding Requirements Chapter F

2. To delete the plan, click the “Delete Plan”
button

A pop-up box will appear asking for
confirmation

3. To view the LGU Profile, click the text link and it
will open a new tab and direct you to the LGU
Profile page

4. To add a Mission statement, click the text
link “Add LGU’s Mission” and a text box will
appear to the creation of the LGU’s Mission.

5. To add a Vision statement, click the text
link “Add LGU’s Vision” and a text box will
appear to the creation of the LGU’s Vision.

6. To add a narrative describing your LGU’s
local strategic directions, click “Create
Narrative” and a text box will appear to
the creation of the Narrative.

7. To provide the basic profile of the Local
POC chair, click the text link “Add Chair”
and it will direct you to the creation of the
POC Chair page.

To view the information of the council,
click the text link and a pop up box will
appear.
To update the information of
POC Chair, click the “Edit”
button and it will direct you
to the Update page
To delete the POC Chair, click
the “Delete” button and a
pop-up box will appear
asking for a confirmation to
delete a record. Click the
“Ok” button to delete the
assigned Chair, otherwise,
click “Cancel”.

8. To add Vice Chair, click the text link
“Add Vice Chair” and it will direct you to
the creation of POC Vice Chair page.

9. To add Members, click the text link “Add
Member” and it will direct you to the
creation of POC Member.

10. To add TWG Member, click the text link
“Add TWG Member” and it will direct you
to the creation of TWG Member.

11. Summary of
workbook that leads to
the other steps

12. Total POPS Plan Actual
Allocation per year

13. Total amount that has been accomplished
(Actual Utilization) per year

14. See available reports of POPS Plan and
choose text links to see either the Annual
Computation of CF, POPS Plan Summary, or
Step K: Submission of Reports.

15. To generate Step A, click “Generate Step A”
button. It will direct you to the downloaded PDF
copy of Step A: Review of Local Strategic Direction.

16. To generate report, click “Generate Report”
button. It will direct you to the downloaded PDF
copy of all the steps of POPS Plan.

Chapter B. Peace and Order and Public
Safety Situation

B. PEACE AND ORDER AND PUBLIC SAFETY SITUATION
1. The Peace and Order and Public Safety Situation Matrix
2. The Overview of the Peace and Order and Public Safety Situation in the LGU
Chapter B
PART 1

Focus Area Indicator
Actual Data
Municipal/City
(Indicate name of C/M
and its corresponding
quantitative data)
Barangay (if
available)
(Indicate name of
Barangay and its
corresponding
quantitative data)
Cases/
Qualitative
Data
1. PEACE AND ORDER
A. Crime and Disorder
• Incidence of Index Crimes Total: 35
Breakdown:
Municipality 1-___
City 1-____
Municipality 2- ____
Brgy 1- ___
Brgy 2- ___
Incidence is
highest in Brgy
___
a. Illegal Drugs
(mandatory)
• Number of drug personalities
B. Conflict
TABLE 2
1. The Peace and Order and Public Safety Situation Matrix

Focus Area Indicator
Actual Data
Municipal/City
(Indicate name of C/M
and its corresponding
quantitative data)
Barangay (if
available)
(Indicate name of
Barangay and its
corresponding
quantitative data)
Cases/
Qualitative
Data
2. PUBLIC SAFETY
A. Road and Vehicle
Safety
• Number of vehicular accidents
B. Emergency/Crisis
Management
and Fire Safety
• Number of High Value Targets
TABLE 2

2. The Overview of the Peace and Order and Public Safety
Situation in the LGU
Narrative describing the peace and order and public safety
situation in your locality using information provided in Table B.
Chapter B

Crime and Disorder - Violations of the law and situations that
disrupt harmonious living within a community. (Description of
challenges, effects, and capacities past and current)
- Trends in index and non-index crimes, proportion of persons who are
victims of crimes, crime volume, crime solution efficiency, crime
clearance efficiency, crime hot spots, presence of threat groups,
number of barangays affected or threatened (insurgency affectation),
household survey results
- Effects and implications
- Causes
- Responses and capacities of the LGU and other stakeholders
SAMPLE OUTLINE

Conflict - In conflicts with the state, the source of disagreement may
be over policies, programs, activities, or conversely when the state
determines that private groups or individuals are oppressing a
segment of the population or entire communities.
- Trends in conflict
- Causes
SAMPLE OUTLINE

Road and Vehicle Safety - Methods and measures used to prevent
road users from being killed or seriously injured. Typical road users
include: pedestrians, cyclists, motorists, vehicle passengers, and
passengers of on-road public transport.
- Trends in road and vehicle accidents
- Causes
SAMPLE OUTLINE

Emergency/Crisis Management and Fire Safety - The organization and
management of resources and responsibilities for addressing all aspects of
emergencies, which are unforeseen or sudden occurrence, especially danger,
demanding immediate action; a threatening condition that requires urgent
action or response.
- Trends in emergencies experienced in the locality (e.g., medical or
health such as epidemics) and fire accidents
- Causes
- Responses and capacities of the LGU (input and output indicators)
and other stakeholders
SAMPLE OUTLINE

Encoding Chapter B in
POPSP-PCMS
PART 2

1. To create/update the base year,
click the “Create/Update” button, and
it will direct you to the
“create/update” base year page

2. To generate report, click the “Generate Report”
button. It will direct you to the downloaded PDF copy
of the existing POPS Situation.

3. To add more indicators, click the button,
in line with the focus area, then a “Create
Indicator” link will appear.

4. To update each indicator, click the button,
then select “Update Indicator” link and it will
direct you to the Update Indicator page.

5. Create a narrative report
for the peace and order and
public safety situation.

If a narrative has already been
created in this step, the “Create
Narrative” button will be
replaced by the “Update
Narrative” and “Delete
Narrative” buttons.

6. For a sample narrative and outline, click the
“CLICK HERE” link to be directed to the
sample narrative and outline page.

Chapter C. Priority Peace and Order and
Public Safety Challenges

C. PRIORITY PEACE AND ORDER AND PUBLIC SAFETY
CHALLENGES
1. Prioritizing Peace and Order and Public Safety Issues Matrix
2. Profile of Priority Peace and Order and Public Safety Issues in the
Locality
Chapter C
Part 1

Column 1 (C-1): Issues/Problems – phrase
describing a challenge in the peace and order
and public safety situation, which is affecting
the locality.
Guide Questions:
What are the priority POPS issues in your locality?
What are the current and emerging issues that strike fear in our
constituents and make people feel unsafe?

Column 2 (C-2): Manifestations –
description of where and how the
issue arises.
Guide Question: How and where does this issue
occur?

Column 3 (C-3): Sources/Causes – description of
the reason for the occurrence of the issue.
Guide Questions:
What is the root cause of the issue?
What might be the sources or causes of such issues?

Column 4 (C-4): Who are involved/affected – list of groups,
people, or stakeholders most affected by the issue or
problem or those causing the problem.
Guide Questions:
Who are affected if this issue persists?
Who are involved in bringing about this issue (perpetrators)?

Column 5 (C-5): Consequences if not addressed –
description of what can happen to the locality or
those affective if the issue is not addressed.
Guide Question: What are the consequences of not addressing
the issues/problems?

Column 6 (C-6): Objectives to address the issue –
description of that state you would like to achieve in
order to address the issue.
Guide Question: What should be the aims in addressing these
issues/problems?

Encoding Chapter C in
POPSP-PCMS
PART 2

1. It will direct you to the
downloaded PDF copy of the
existing Priority POPS
Challenges.

2. To identify an issue, click the
“Identify Issue” button to be
directed to the Identify Issue page.

1. To identify issue, first, select a focus area to be
chosen in the dropdown list.

2. Encode the Issue/Problem in your locality that
strikes fear and make constituents feel unsafe.

3. Encode the Manifestation, on where and
how does the issue occur.

4. Encode the Sources/Causes of the Issue.

5. Encode Vulnerable Groups, who are
affected to the issue.

6. Encode the Perpetrators, who are the involved
in bringing about the issue.

7. Encode the Effects/Consequences of the Issue
if Not Addressed

8. Encode the Objective in addressing the issue

1. Existing issues can be updated

2. Existing issues can be deleted

Chapter D. Objectives, Strategies,
Targets, Indicators, And Baseline Data

Chapter D
D. OBJECTIVES, STRATEGIES, TARGETS, INDICATORS, AND
BASELINE DATA
Strategy Formulation Matrix by Peace and Order and Public Safety Issue
PART 1

Column 1 (D-1): Objective – a state you
would like to achieve
Guide Question: What would you like to attain and
accomplish in your locality?

Column 2 (D-2): Indicator – a standard
against which you would like your
performance in achieving your objective
measured. It should be quantifiable.

Column 3 (D-3): Target – a measurement for
successful achievement of your objective within three
years (annual targets will also be used for Reporting
Form 2).
Example: 60% Reduction of Robbery Cases

Column 4 (D-4): Indicator Targets – annual
target indicator measure.
Example: If the Term Target is 60% reduction of
robbery cases, then the 60% must be divided annually
based on the agreed target by the POC. It doesn’t
have to be equally divided. For example, an LGU can
target 20% on the first year, another 20% on the
second year, and another 20% on the 3rd year of the
term to have a total of 60% by the end of the term.

Column 5 (D-5): Baseline Data – starting point of a
measure from which targets for successful
achievement of an objective would be set.
Example: 56 or 56 cases on the 2nd quarter of 2018

Column 6 (D-6): Baseline Year – starting
year which was used in the Baseline Data.
Example: 2018

Column 7 (D-7): Strategies – the plan of
action for the approach taken in meeting the
objective. There can be several strategies for
one objective.
Guide Question: How would you meet your objective?

Column 8 (D-8): Champion – the name of the
person and the agency who can take the lead in
developing and implementing strategies for the
said objective and ensuring the
implementation of related activities (policy
change, program, project, activities, and service
enhancements).

Encoding Chapter D in
POPSP-PCMS
PART 2

1. To generate report, click the “Generate Report” button. It will
direct you to the downloaded PDF copy of the existing Objectives,
Strategies, Targets, Indicators, and Baseline Data.

2. To create an indicator, click “Create
Indicator” and it will direct you in the
Create Indicator page.

1. Encode the Indicator which is the standard against which
change can be measured/performance determined.
(Example: Percentage Reduction of robbery cases) Note: Make
sure that the indicator is measurable.

2. Encode the Term Target, or measurement
for successful achievement of the objective
within three years.
(ex. 60% Reduction of Robbery Cases)

3. Encode the Baseline Data, or the starting point for a
measure from which targets for successful achievement
of an objective would be set.
(ex. 56, or 56 cases on the 2nd quarter of 2018)

5-7. Encode the Annual Target Indicator Measure.
(Ex. If your Term Target is 60% reduction of robbery cases,
then the 60% must be divided annually based on the
agreed target by the POC. It doesn’t have to be equally
divided. For example, an LGU can target 20% on the first
year, another 20% on the second year, and another 20%
on the 3rd year of the term to have a total of 60% by the
end of the term.)

8. Encode the Title of the Strategy, or the plan
of action for the approach taken in meeting the
objective.
(ex. Enhance police visibility)

9. Encode the Champion for a certain
strategy
(ex. In enhancing police visibility, the Chief of
Police could be the champion) – Office Primary
Responsible (OPR)

10. Click the “Add Strategy” button if you
have identified more.

11. Click the “Delete Strategy” button if you want
to delete a strategy. But be aware that each strategy
is related to certain PPSAs, physical and financial
targets of the POPS Plan. Deleting a strategy also
means deleting related PPSAs, and physical and
financial targets.

12. To save the indicator, click the “Save”
button and you will be directed to the
updated Step D.

1. To create more indicators, click the
“Create Indicator” button per issue.

2. To update the indicator, click the
“Update Indicator”

3. To delete an indicator, click the “Delete
Indicator” button, and a pop-up box will
appear asking for a confirmation to delete a
record. Click the “Ok” button to delete the
indicator, otherwise click “Cancel”.

Chapter E. Critical Policies, Programs,
Projects, Services, And Activities

Chapter E
E. CRITICAL POLICIES, PROGRAMS, PROJECTS, SERVICES,
AND ACTIVITIES
Activity Matrix by Strategy
PART 1

Chapter E
Column 1 (E-1): (a) Indicator and (b)
Target – to be obtained from what have
been specified/indicated in Chapter D.

Chapter E
Column 2 (E-2): Strategies – the plan of
action for the approach taken in meeting
the objective.
Guide Question: How would you meet your
objective?

Chapter E
Column 3 (E-3): Policies, Programs,
Projects, Services, and Activities
(PPSAs)

Column 3 (E-3): Title of Policies, Programs, Projects, Services, and
Activities (PPSAs)
Policies - a principle of action that is needed to be adopted
Programs - several related projects implemented for a purpose
Projects - any series of related activities that is intended to solve a problem or achieve an
objective, and has a beginning and an end
Services - regular functions of a given office to be performed by the regular staff of that
office using existing facilities and budget (DILG Memorandum Circular: Guide to
Comprehensive Development Plan Preparation for Local Government Unit); a system of
implementing tasks to provide a public need
Activities - set of actions needed to obtain outputs.
Chapter E

Chapter E
Column 4 (E-4): Office Primary Responsible
(OPR) - the name of the agency or group that will
take the lead and those who will be involved in
implementing the specified PPSA.
(Refer to table E.1 for the Collaboration Matrix to
identify the points of intersection between different
agencies in accomplishing the PPSAs)

Chapter E
E-5a: Starting Date – target date for
beginning the activity
E-5b: Completion Date – target date
for concluding the activity

Chapter E
Column 6 (E-6): Expected Outputs - expected
results (completed tasks or project deliverables)
from the development of policy or implementation
of programs, projects, services, and activities
Guide Question: What will be the measurable end
products of the planned activities?

Encoding Chapter E in
POPSP-PCMS
PART 2

1. To generate report, click the “Generate
Report” button. It will direct you to the
downloaded PDF copy of the existing
Critical Policies, Programs, Projects,
Services and Activities

2. To create activity, click the “Create
Activity” or “Create More Activity”
button and it will direct you to the
creation of activity.

1. Encode the title of the PPSA
(Example: Conduct monthly meetings of
municipal ADAC)

2. Encode the Lead Implementing
Group/Office(r) Primary Responsible that
will take lead and those who will be involved
in implementing the specified PPSA.
(ex. M/ADAC; Barangay Reps)

3. Select the Schedule of
Implementation or the Starting
date which would be the target date
for beginning the activity
(ex. February 3, 2020)

4. Select the Completion Date or the
target date for concluding the activity
(ex. December 28, 2020)

5. Encode the Expected Output, or the
completed tasks or project deliverables, from the
development of policy or implementation of
PPSA.
(ex. Number of Meeting Reports)

6. Click the “Add Expected Output”
button if you have identified more than
one expected output.

7. Click the “Delete Expected Output” if you
want to delete an expected output. But be
aware that each expect output is related to
certain physical and financial targets of the
POPS Plan. Deleting an expected output also
means deleting related physical and financial
targets.

8. Click the “Create” button to save the
indicator and you will be directed to the
updated Step E.

1. To update the activity, click the
“Update Activity” button and it will
direct you to the update page.

1. Click the “Update” button to save the updates
on a certain PPSA.

2. To delete PPSA, click the “Delete Activity” button
and a pop-up box will appear asking for a
confirmation to delete PPSA. Click the “Ok” button to
delete the activity, otherwise click “Cancel”.

Chapter F. Funding Requirements

Column 1 (F-1):
Strategies
Column 2 (F-2): PPSA

Column 3 (F-3): Schedule of
Implementation
F-3a: Starting Date – target date for
beginning the activity
F-3b: Completion Date – target date
for concluding the activity

Column 4 (F-4): Physical Target of the
Expected Outputs - expected results
(completed tasks or project deliverables)
from the development of policy or
implementation of programs, projects,
services, and activities (PPSAs)

Guide Question: What will be the measurable end products of the planned activities?
Column 5 (F-5): Funding
Requirement
Column 6 (F-6): Possible
Funding Source

Column 7 (F-7): Amount
Personnel Services (PS)
Maintenance and Other Operating Expenses (MOOE)
Capital Outlay (CO)
Total

2. Priority POPS Issue:
Chapter F

Encoding Chapter F in POPSP-PCMS
PART 2

Step F: Funding Requirements:
Chapter F
• The Annual Investment Program (AIP) shall be encoded here.
• It should include the detailed annual targeted allocation for each
PPSA in the regular operational budget items broken down into PS,
MOOE, and CO.
• As explained in the previous step, targets cannot be added in this
step if there were no expected outputs under Step E.

Figure 48. Step F. Funding Requirements
1. To generate report, click the
“Generate Report” button. It will direct
you to the downloaded PDF copy of the
report generated form (Figure 49).

Figure 49. Downloaded Copy of Step F. Funding Requirements

2. This is the Step where the Confidential Fund (CF)
allocation of the LGU must be encoded in order to be
properly compared to the annual computation of CF by
the system. Click “Create CF Allocation” and you will be
redirected to the page (Figure 50) where you have to
encode your LGU’s allocated amount for CF for one year.

Figure 50. Create CF Allocation Page
1. Encode the Amount of the CF
Allocation
(Example: PHP 30,000)

2. Supporting Documents to be
uploaded in this Step by simply
dragging the files to the box or by
clicking the “Browse” button

4. To save the CF Allocation, click the “Create” button
and you will be directed to the updated Step F as
shown in Figure 51.

Figure 51. Updated Page of Step F. with CF Allocation
1. To update Actual CF Allocation, click the
“Update CF Allocation” button and it will
direct you to the update page as shown in
Figure 52.

Figure 51. Updated Page of Step F. with CF Allocation
2. To delete indicator, click the “Delete CF
Allocation” button and a pop-up box will appear
asking for a confirmation to delete CF Allocation.
Click the “Ok” button to delete the CF Allocation,
otherwise click “Cancel”.

Figure 52. Update Confidential Fund Page
1. To remove uploaded files, click the
“Remove” button
2. To upload selected files, click
“Upload” button
3. To save the CF Allocation and uploaded files, click
the “Update” button and you will be directed to the
updated Step F as shown in Figure 51.

3. To create Physical and Financial Targets, click
the “Create Target” button and you will be
directed to the Create Targets Page (Figure 53).

When creating targets, this page will show your chosen Strategy, PPSA,
and Expected Output that you encoded on Step E to determine the
detailed annual allocation for each PPSA and in the regular operational
budget items broken down into Personal Services, Maintenance and
other Operating Expenses, and Critical Outlay.
Chapter F

1. Regulatory Measures or the issuances by the local
executive or legislative bodies that seek to direct a
course of action or apply a principle because there are
certain PPSAs that can only be undertaken if the
required policy is instituted (Example: Municipal
Ordinance, EO, Ordinances)
Figure 53. Create Target Page

2. Funding Requirement or the amount/Pesos to
be charged to PS, MOOE, and CO (see Figure 53,
number 4) (ex. PHP 100,000.00).

3. Possible Funding Source or an entity where
the amount needed for the POPS Plan
implementation will come from (ex. General Fund
or (GF), grant or loan from international or private
donor or subsidy from the national government)

5. Quantity of the Physical Target of the
expected output. In this box, you can only
encode the quantity of your physical
target.

6. Quality Label of the Physical Targets

7. click the “Create” button to
save Target and you will be
directed to the updated Step F as
shown in Figure 54.

Figure 54. Updated Step F.
1. To update a target, click the “Update Target” button

2. To create more Physical and
Financial Targets, click the
“Create Target” button

3. To delete a target, click the “Delete
Target” button and a pop-up box will
appear asking for a confirmation to delete
target. Click the “Ok” button to delete the
target, otherwise click “Cancel”.

4. If there is no “Create Target” button available, it
means there is no created PPSA under a strategy of a
certain POPS Issue.

If you see a note (Figure 48, number 4) saying “PPSA Implementation Schedule
does not cover this year” it means your Schedule of Implementation as encoded
in Step E does not cover the year where the note shows.
If the PPSA is for three years or needed to have targets for the other years, then
you must go back to that certain PPSA and change the Schedule of
Implementation. (ex. From “Jan 2020-Dec 2020, you can change it to “Jan 2020-
Dec 2021” or Jan 2020-Dec 2022”), but only if that is what is the original plan, as
stated on the approved POPS Plan or have been agreed during POC meetings
and with a corresponding POC Resolution).
Chapter F

Note: Each Target is related to physical and financial targets of the
POPS Plan, deleting a certain Target also means deleting related
expected outputs, and physical and financial accomplishments, as well
as actual allocation.
Chapter F

PPSAs Implementing
Office
Schedule of
Implementation
Expected
Outputs
Funding
Source
Funding Requirements
Started Completed PS MOOE CO TOTAL
PEACE AND ORDER
a. Crime and Disorder
a.i Illegal Drugs
b. Conflict
TOTAL
PUBLIC SAFETY
a. Road and Vehicle Safety
b. Emergency/Crisis
Management and Fire Safety
TOTAL
GRAND TOTAL
Table 7 Annual Implementation Plan
Note: The Annual Implementation Plan serves as an input to the Annual Investment Program (AIP)
Chapter G
PART 1

Encoding Chapter G. in POPSP-PCMS
PART 2

Step G. Actual Allocation:
Chapter G
This is the step where the Actual Appropriation for three years shall
be encoded including the General Appropriation Amount (GAA), GA
Ordinance Number, Date Approved, and the total Amount
Appropriated for POPS Plan.
The targeted PPSAs are shown here and actual allocation shall be
encoded per PPSA to appear on the Actual Allocation of the reporting
forms.

Figure 55. Step G. Actual Allocation
“Generate Report” button. It will
direct you to the downloaded PDF
copy of Actual Allocation (Figure
56).

Figure 56. Downloaded Copy of Actual Allocation

Figure 55. Step G. Actual Allocation
2. To create Actual Allocation, click the
“Create Appropriation” button and it will
direct you to the Create Appropriation page
as shown in Figure 57.

When creating Allocation, Create Appropriation
page will show the list of your identified critical
PPSAs and Target Amount per PPSA that you
encoded on Step F. Funding Requirements.
Note: Each Allocation is related to financial accomplishments
of the POPS Plan, deleting a certain Allocation also means
deletimg actual allocation on the financial accomplishments.

Figure 57. Create Appropriation Page

1. Encode the Total Amount Appropriated
for POPS Plan (Example: PHP
3,600,000.00)

2. Encode the GA Ordinance Number (ex.
Municipal Resolution No. 2019-03)

3. Select the approval date or Date
Approved of the GA Ordinance (ex. 12-
12-19)

4. Encode the General Appropriation
Amount (ex. PHP 53,000,000.00)

5. Supporting Documents for the Actual
Allocation are required to be uploaded in the
system by simply dragging the files to the box
below or by clicking the “Browse” button

6. Encode the Actual Amount allocated for
each PPSA (ex. PHP 500,000.00)

7. To save Actual Allocation data, click the “Create”
button and you will be directed to the updated Step G as
shown in Figure 58.

Figure 58. Updated Step G
1. To update Actual Allocation, click the “Update
Appropriation” button and it will direct you to
the update page as shown in Figure 57.

2. To delete indicator, click the “Delete Appropriation” button,
and a pop-up box will appear asking for a confirmation to delete
the Appropriation. Click the “Ok” button to delete the Actual
Allocation, otherwise click “Cancel”.

3. The total of the target amount and allocated
amount is shown at the bottom of the encoded
appropriation per year

Table H.1: Reporting Form 1 (semi-annual)
___________________________________________
DILG Provincial Director/City Director/City or
Municipal Local Government Operations Officer
Date signed
___________________________________________
Provincial/City/Municipal Peace and Order Council
Chairperson
Date signed
PPSAs Actual Allocation Physical Accomplishment
(Expected Outputs)
Funding Remarks
Annual Target Actual Conducted Date of
Completion
Target Actual
Utilization
(H-1) (H-2) (H-3) (H-4) (H-5) (H-6) (H-7) (H-8)
PEACE AND ORDER
PUBLIC SAFETY
PART 1 Chapter H

___________________________________________
Date signed
___________________________________________
Chairperson
Date signed
(Expected Outputs)
Funding Remarks
Completion
Target Actual
Utilization
(H-1) (H-2) (H-3) (H-4) (H-5) (H-6) (H-7) (H-8)
PEACE AND ORDER
PUBLIC SAFETY
Column 1 (H-1): PPSAs - programs, projects, services, and
activities (refer to Table E)

___________________________________________
Date signed
___________________________________________
Chairperson
Date signed
(Expected Outputs)
Funding Remarks
Completion
Target Actual
Utilization
(H-1) (H-2) (H-3) (H-4) (H-5) (H-6) (H-7) (H-8)
PEACE AND ORDER
PUBLIC SAFETY
Column 2 (H-2): Actual Allocation – total amount allocated for each
PPSA

___________________________________________
Date signed
___________________________________________
Chairperson
Date signed
Guide Question: What would you like to achieve?
(Expected Outputs)
Funding Remarks
Completion
Target Actual
Utilization
(H-1) (H-2) (H-3) (H-4) (H-5) (H-6) (H-7) (H-8)
PEACE AND ORDER
PUBLIC SAFETY
Column 3 (H-3): Physical Accomplishment Target - expected results/outputs (completed
tasks or project deliverables) from the development of policy or implementation of
programs, projects, services, and activities (refer to Table E)

___________________________________________
Date signed
___________________________________________
Chairperson
Date signed
(Expected Outputs)
Funding Remarks
Completion
Target Actual
Utilization
(H-1) (H-2) (H-3) (H-4) (H-5) (H-6) (H-7) (H-8)
PEACE AND ORDER
PUBLIC SAFETY
Column 4 (H-4): Actual Conducted - actual outputs produced from
implementation of programs, projects, and activities

___________________________________________
Date signed
___________________________________________
Chairperson
Date signed
(Expected Outputs)
Funding Remarks
Completion
Target Actual
Utilization
(H-1) (H-2) (H-3) (H-4) (H-5) (H-6) (H-7) (H-8)
PEACE AND ORDER
PUBLIC SAFETY
Column 5 (H-5): Date of Completion- actual date implementation was
completed

___________________________________________
Date signed
___________________________________________
Chairperson
Date signed
(Expected Outputs)
Funding Remarks
Completion
Target Actual
Utilization
(H-1) (H-2) (H-3) (H-4) (H-5) (H-6) (H-7) (H-8)
PEACE AND ORDER
PUBLIC SAFETY
Column 6 (H-6): Funding Target - required funding as
indicated in Table G.2.

___________________________________________
DILG Provincial Director/City Director/City or Municipal
Local Government Operations Officer
Date signed
___________________________________________
Chairperson
Date signed
Column 7 (H-7): Funding Actual Utilization -
total amount that has been accomplished
(Expected Outputs)
Funding Remarks
Completion
Target Actual
Utilization
(H-1) (H-2) (H-3) (H-4) (H-5) (H-6) (H-7) (H-8)
PEACE AND ORDER
PUBLIC SAFETY

___________________________________________
Date signed
___________________________________________
Chairperson
Date signed
(Expected Outputs)
Funding Remarks
Completion
Target Actual
Utilization
(H-1) (H-2) (H-3) (H-4) (H-5) (H-6) (H-7) (H-8)
PEACE AND ORDER
PUBLIC SAFETY
Column 8 (H-8): Remarks - comments or information on the
implementation including reasons for not meeting the targets, if any.

Encoding Chapter H in POPSP-PCMS
PART 2

Step H. Reporting Form 1:
Chapter H
Reporting Form 1 serves as the semestral accomplishment
for progress monitoring. It reflects the information
indicated in Steps D and F. It shall be submitted every 30th
day of the ensuing month and year. If submission date falls
on a weekend, this report shall be submitted on the next
working day.

Figure 59. Step H. Reporting Form 1
“Generate Report” button It will
direct you to the downloaded PDF
copy of Reporting Form 1 (Figure 60)

Figure 60. Downloaded Copy of Step H.

2. To create accomplishments, click the a
“Create Accomplishment” button

When there are no encoded targets and
ocation, this is what will appear on the
porting Form 1

Figure 62. Create Accomplishment Page
1. Select the Semester for the accomplishment
(Example: First Semester or Second Semester)

2. Select the Level of Implementation of
the PPSAs

The following are the different levels of implementation:
 F – Full Implementation
 P – Partial Implementation
 NI– No Implementation at all, but scheduled for
implementation within the reporting period
 NA – Not for implementation within the reporting period
 C – Cancelled
Chapter H

3. Encode the quantity of your Actual Conducted
physical target (ex. If the physical target is 50 mobile
patrols, you will encode the quantity of the actual
conducted patrols that were conducted within the
semester)

4. Select the Actual date of
Implementation or of the PPSA or its
Completion Date (ex. June 16, 2020)

5. Encode the amount of the Actual
Utilization during the semester that you
have chosen (ex. PHP 250,000.00)

6. Encode the Remarks for each
accomplishments that you will create.

The remarks any comments one may have on the following:
1) Level of Implementation
2) Causes of delays or non-implementation
3) Reason for not meeting the target
4) Challenges in the implementation
5) Best practices or awards from successful implementation
6) Any useful information for the monitoring of progress
7) If the level of implementation is NA, note under remarks whether
the PPSA(s) is/are still “on track” or “delayed.”
Chapter H

7. To save Accomplishments, click the
“Create” button and you will be directed to
the updated Step H as shown in Figure 63

Figure 63. Updated Step H
2. Click “Create More
Accomplishment” for
PPSAs that were scheduled
for both semesters of the
year
• “Update
Accomplishment”
• “Delete
Accomplishment”

Figure 64. Update Accomplishment Page
1. To update accomplishment, click the “Update”
button to save changes.

Objective Indicator Baseline
(Year)
Target Actual
Year 1 Year 2 Year 3 Year 1 Year 2 Year 3
Table 9 Reporting Form 2 (Annual)
PART 1

Encoding Chapter I in POPSP-PCMS
PART 2

Step I. Reporting Form 2:
The Reporting Form 2 is where actual indicator data are to be
accomplished. Use the indicators in Step D. Objectives, Strategies,
Targets, Indicators, and Baseline Data to define baseline and
targets. This report shall be submitted annually. The three
columns shall only be completed if you’re already reporting for
the 3rd year of the 3-year POPS Plan.
Chapter I

Figure 65. Step I. Reporting Form 2
1. To generate report, click the “Generate Report” button.
It will direct you to the downloaded PDF copy of Reporting
Form 1 (Figure 66)

Figure 65. Step I. Reporting Form 2
2. To update Actual Indicator, click the “Update”
button and it will direct to the Update Indicator
Target page.

When encoding Actual Indicator Data, this page will show your chosen
Objective, Indicator, Baseline, and the target Indicators for three years that
you encoded on Steps C and D. If what appears on the Target Indicator
Measure column cannot be edited on this page, you must go back to Step D to
edit the Target Indicators.
Chapter I

Figure 66. Update Indicator Target
1. Encode the Actual Indicator Data where what you needed to
encode is just the actual value. You can already disregard the unit of
measure, as long as it’s clarified on what was encoded on the Indicator
(ex. Percent reduction/ number of persons trained) on Step D.

2. Click the “Remove” button if you need to delete an
attached Supporting Document/Certification

3. Click the “Upload” button
to upload attachments

4. Click the “Browse” button to attach
relevant certifications or supporting
documents for the Actual Indicator data

5. To save Actual Indicator
Data, click the “Update” button

Figure 67. Updated Step I
1. To update Actual Indicator Data, click the “Update” button

Figure 67. Updated Step I
2. the file name of the uploaded relevant certifications
or supporting documents will appear below the table
of a specific Objective. This will also appear on the
Reporting Form 2.

Chapter J. POC Secretariat Report

Table J: POC Secretariat Report
Chapter J

Encoding Chapter J in POPSP-PCMS

Step J. POC Secretariat Report:
This step was created to monitor the activities of POC secretariats. For
innovations or activities conducted and accomplished by the POC
Secretariats that are not reflected in the reporting forms, these shall be
included in this step. The format shall be in a narrative form where
major activities conducted, action points taken, POPS issues addressed,
and accomplishment highlights achieved are summarized. This shall
also be submitted together with Reporting Form 1.
Chapter J

Figure 68. Step J. POC Secretariat Report
1. To generate report, click the “Generate Report”
button. It will direct you to the downloaded PDF copy
of POC Secretariat Report

Figure 69. Downloaded Copy of POC Secretariat Report

Figure 68. Step J. POC Secretariat Report
2. To create narrative report, click the “Create
Narrative” button and it will direct to the
Create Narrative page

Figure 70. Create Narrative Report
1. The tool bar to help the POC
Secretariats in writing the narrative
reports

2. The text box where the
narrative report shall be
written

3. To save the Secretariat Report, click the “Create”
button and you will be directed to the updated Step J

Figure 71. Updated Step J
1. To update POC Secretariat Report,
click the “Update Narrative” button
and it will direct you to Update
Narrative Page

2. To delete POC Secretariat Report, click the
“Delete Narrative” button, and a pop-up
box will appear asking for a confirmation to
delete Narrative. Click the “Ok” button to
delete the Narrative, otherwise click
“Cancel”

3. If narrative report is final and
ready for submission to CO,
click the “Submit to CO” button

4. The Submission History of the POC
Secretariat Report shows the date when it
was created and updated

Chapter K. POPS Plan Summary
Submission of Accomplishment Reports
through POPSP-PCMS

POPS Challenges/Issues Objective Indicator Baseline Target
by
_____
Strategies PPSAs Expected
Outputs
Office(r)
Primarily
Responsible
Funding Requirements
Source Year
1
Year
2
Year
3
Total
PEACE AND ORDER
a. Crime and Disorder
a.i Illegal Drugs
a. Conflict
PUBLIC SAFETY
a. Road and Vehicle Safety
a. Emergency/Crisis
Management and Fire
Safety
Note: The POPS Plan Summary serves as the input to the Local Development Investment Program (LDIP)
Table 10 POPS Plan Summary
Directions: Fill out Summary Table below using information from previous Chapters.

Step K. Submission of Reports:
Going back to Step A. Review of Local Strategic Direction, shows the
availability reports of POPS Plan and the link that will redirect you to this
step. This is where the encoders of LGUs must submit their Reporting Forms
and POC Secretariat Reports. Also, PPOCS and RPOCS can also access the
Physical and Financial Accomplishment of the LGUs in this Step.

Figure 72. Step K. Submission of Reports

Reporting Form 1
To submit the semestral accomplishment report, Click no. 1. Reporting
Form 1 and you will be directed to the submission page of Reporting
Form 1. Submission for all semesters within the 3-year POPS Plan can be
found on this page.
Chapter K

Figure 74. Submit Button for Reporting Form 1
1. To export this report, click the “Export” button where
you can choose between PDF and Excel copy. It will direct
you to the downloaded PDF copy and the downloaded Excel
file of Reporting Form 1

Figure 73. Submission of Reporting Form 1 Page
To submit Reporting Form 1, click the link of your desired report. “Need to
Submit to RO/PO” will appear as the current status because you still haven’t
submitted the semestral report to Provincial Office (PO) or Regional Office (RO) for
approval or revision. To submit report, click the link and it will show you the
summary of Reporting Form 1 for submission.

Figure 75. Downloaded Copy of Semestral Reporting Form 1

Figure 76. Downloaded Excel File of Reporting Form 1

2. The table for the
Submission history of a
certain reporting form will
show the history of
submission from when it was
submitted to its current
status

3. Write the remarks about the
reporting form. This is also where
the PPOCS/RPOCS/NPOCS will write
the remarks if they marked your
report as “For Revision”

4. The most important button when submitting the accomplishment report because it will not
be checked by the PPOCS/RPOCS if not clicked. This button will disappear when your status is
“Submitted to RO/PO or Submitted to CO”. If your status is still “Need to Submit to RO/PO”
and there’s no available button, please try to zoom out or click “ctrl –“. If there’s still no button,
you can report it to the POPS IT Officer by filling out the POPSP Issue Report Template
(BLGS Unnumbered Memorandum dated March 21, 2018)

Reporting Form 2
To submit the annual accomplishment report, Click no. 2. Reporting Form 2
and you will be directed to the submission page of Reporting Form 2 (Figure
78). Submission buttons for the 3-year POPS Plan can be found on this page

1. To export this report, click “Export”
button where you can choose between PDF
and Excel copy. It will direct you to the
downloaded PDF copy (Figure 79) and the
downloaded Excel file of Reporting Form 1

2. This section will reflect the attached relevant
certifications and supporting documents. When
there are no attachments or the attachments
doesn’t include signed certifications to justify each
accomplished objective, this report will be marked
as “For Revision” by the PPOCS/RPOCS and
“Incomplete” by the NPOCS.

3. The table for the
Submission history of a
certain reporting form. This
will show the history of
submission from when it was
submitted to its current status

4. Write the remarks about the reporting form.
This is also where the PPOCS/RPOCS/NPOCS
will write the remarks if they marked your
report as “For Revision”

5. Click the most important button when
submitting the accomplishment report
because it will not be checked by the
PPOCS/RPOCS if not clicked. This button
will disappear when your status is
“Submitted to RO/PO or Submitted to CO”.

Figure 79. Downloaded Copy of Annual Reporting Form 2

Figure 80. Downloaded Excel File of Reporting Form 2

POC Secretariat Report
Once clicked, you will be redirected to Step J. POC Secretariat Report. You have
to click the “Submit to CO” button to be counted as submitted to CO.

The accomplishment reports that were submitted to
NPOCS are recorded in the system with the following
submission statuses:
1) On- Time Submission – accomplishment reports that were
submitted to CO on or before the deadline of the submission
(August 30 or March 30). (Note: The reports that were submitted
before the deadline of submission but were marked as “For
Revision” and were returned to the respective LGUs by the CO due
to lack of information, should be returned to CO ten (10) days
after it was returned to be marked as “On-time Submission”)

2) Late Submission – accomplishment reports that were submitted to
CO/NPOCS level after the said deadlines of submission. (Note: Reports
that were submitted after the deadline of submission but were marked as
“For Revision” and were returned to the respective LGUs by the CO due to
lack of information, should be returned to CO ten (10) days after it was
returned to be included on the total of updated submitted accomplishment
reports to CO).
3) No Submission – accomplishment reports that are not yet submitted
to CO/NPOCS level.

Figure 83. My Plans Page
3.3 My Plans
The My Plans menu is included in the navigation pane.

3.4 Submission
This page can only be accessed by PPOCS, RPOCS, and NPOCS. This is where
the submitted reports of C/MPOCS or PPOCS will appear.

Figure 84. Submission Page
1. Dropdown list of Regions

2. Dropdown list of Provinces

3. Dropdown list where you can chose between
Reporting Form 1 and Reporting Form 2

4. Encode the specific year to
filter the reports

5. Choose between two semesters
when filtering for Reporting Form 1

6. Dropdown list of
different statuses

7. When filters have been
set, click the “Search”
button to load the
filtered reports
8. Click the “Reset”
button to reset the
filters

9. Click “View
Report” to view the
submitted report

3.5 POC Secretariat Submission
This page can only be accessed by PPOCS, RPOCS, and
NPOCS. This is where the submitted POC Secretariat
reports of C/MPOCS or PPOCS will appear.

Figure 85. POC Secretariat Submission Page

2. Write the specific year filter the
year of the accomplishment reports

3. Dropdown list of different
statuses (Submitted or No
Submission)

4. Dropdown list of Provinces

5. Choose between two semesters when
filtering for POC Secretariat Report

6. When filters have
been set, click the
“Search” to load the
filtered reports
7. Click the “Reset”
button to reset the
filters

8. Click the “View Report” button to
view the submitted report

3.6 Create Plan
If the term you need is not listed on dropdown, click the “Add Term”
button, and you will be directed to the Add Term page. Once done, the
page will be redirected to the Create Plan page.

Figure 86. Logout Menu
4.0 Logout
To Logout or exit the system, click the Logout button located on the upper right side of
the page.

Activity Schedule
POPS Planning, Approving and Encoding
POPS Planning, POC Approval and
SP/SP
September – December 2019
Approved POPS Plan Encoding in
POPSP PCMS
January – March 2020
Schedule of POPS Planning and Submission
for the term 2020-2022

P/C/M POC POPS Plan Reporting Form Submission thru the POPSP PCMS
Form 1-1st Semester
Every 30th of August
Form 1-2nd Semester
Every 30th of March of the ensuing year
Reporting Form 2 (Annual Report)
P/C/M POC Secretariat Report 1st
Semester
P/C/M POC Secretariat Report
2nd Semester

RPOC Secretariat Report Submission
RPOC Secretariat Written Report 1st
Semester
RPOC Secretariat Written Report 2nd
Semester
Annual AVP Report

Annexes
Directions: Provide a list of materials that you will be attaching to your POPS
Plan. Below is a sample list.
1. Reference materials or sources
2. Documentation of activities
3. Minutes of the meetings
4. Policy issuances
5. Activity Reports

SYSTEM UPDATES AND RESOLVED
ISSUES

 The POC Secretariat can only now create one POPS Plan for each term of office of local
official
 Step 1: Plan Profile:
• On Step 1: Plan Profile changed to Step A: Review of Local Strategic Direction
• Plan Profile changed to Review of Local Strategic Direction
• LGU Socio-Economic Profile was added
• Income Class of LGU was added
• Mission and Vision was added
• Communication Plan was removed
• Reporting Form 1, 2 and Financial and Physical Accomplishments was moved
to Step K: Submission of Reports
• Generate Report to Step A was added
Updates as of December 2020

 Step 2: Situation Matrix:
• On Step 2: Situation Matrix was changed to Step B: Peace and Order and
Public Safety Situation
• POC Secretariat can now encode a narrative report describing the peace
and order and public safety situation
 Step 3: Challenges and Issues changed to Step C: Priority Peace and Order
and Public Safety Challenges

 Step 4: Strategy Formulation
• On Step 4: Strategy Formulation changed to Step D: Objectives,
Strategies, Targets, Indicators, and Baseline Date
• Strategy Formulation Matrix by POPS Issue changed to Objectives,
Strategies, Targets, Indicators, and Baseline Date
• Indicator Target for Year, Baseline Date and Baseline Year was added
• Unit of Measurement was removed

 Step 5: Activity Matrix
• On Step 5: Activity Matrix changed to Step E: Critical Policies, Programs,
Projects, Services and Activities
• PPSAs changed to Titles of PPSAs
• Lead/Main Implementing Group changed to Office of Primarily
Responsible
• Start Date changed to Schedule Of Implementation

 Step 6: Targets
• On Step 6: Targets changed to Step F: Funding Requirements
• Strategy was added
• Schedule of Implementation was added
• Regulatory Measures was added
• PPSAs changed to Title of PPSAs
• Physical Target changed to Physical Target of the Expected Output
Updates as of February 2020

 Step 7: Actual Appropriation
• On Step 7: Actual Appropriation changed to Step G: Actual Allocation
• PPSAs has grouped per Focus Area
 Step 8: Reporting Form 1 changed to Step H: Reporting Form 1
 Step 9: Reporting Form 2 changed to Step I: Reporting Form 2
 Step 11: POC Secretariat Report changed to Step J: POC Secretariat Report
 Step 10: Communication Plan was removed
 Step K: Submission of Reports was added

 Receiving of email notifications for POC Secretariats regarding the status of the
submitted accomplishment reports (Reporting Form 1 1st and 2nd Semester,
reporting Form 2, and POC Secretariat Report)
 The total number of pending accomplishment reports submitted to Regional
Office/Provincial Office in the Submission Menu
 Transfer of the Confidential Fund allocation from Step F: Funding
Requirements to Step G: Actual Allocation
 Viewing or downloading of the uploaded supporting documents

 The POC Secretariat can now set the encoding deadline of Actual Allocation
every year
 The RPOC Secretariat can now encode RPOC Co Vice Chair
 The Approved and Disapproved Button in Physical/Financial
Accomplishment Report was changed to Include and Don’t Include
 The POC Secretariat can now encode a LPOC and TWG Member by uploading
excel file

Interim NPOC Focal Persons:
Tel Nos.: 876-3454 loc. 4210/4211
Email Address: npoc.secretariat@gmail.com

Thank you!
- Interim NPOC Secretariat

POPS-Plan-and-PCMS (1).pptx

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POPS-Plan-and-PCMS (1).pptx