Project Management Budget PowerPoint Presentation Slides

Project
Management Budget
Your Company Name

Status
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and capture your audience's attention
Project Brief/ Summary
Objectives
Expected Outcomes
and capture your audience's attention Project Name:
XYZ Framework
Project Fund: $ 5M
Duration: 01 September 2017- 31 August 2018
Project Brief Mention in brief
about the project, its
objectives and the
final expected
outcomes
2

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capture your audience's attention
Project Description
Describe in detail,
what the project is
all about
3

TheProjectProcess
Project set-
upMajor
Project
Proposals
Project
Definition Conceptual
Design
Detailed
Design
Confirm
Completion
Control
Project
Review
Initiate Project
Undertake Design
Implement Project
Complete Project
Readiness for Operation
- Acceptance of System
Prepare Technical Design
Ensure Machine Compatibility
Prepare Safety Case Modification
Undertake Tender
Assess Project Priority
Appoint Project Leader
Prepare Outline Conceptual Design
Update PMP
Appoint Project Team
Undertake Project Risk Assessment
Prepare Sub-system Detailed Design
Prepare Final Documents including: -
Design Documents
Tender
Invitation &
Assessment
Send out Invitations (ITTS)
Receive Tenders
Evaluate Tenders
Choose preferred Company
Installation &
Execution
Installation & Set up
Organise training
Develop cost estimates Track the project status
Compare actual vs.
planned figures
Review Project Records
Complete Handover Documents
Obtain Acceptance of Completed Project
Undertake Post
Project Review
Gate 4
We have captured an entire
project process and the tasks
associated with it, you can
modify the steps basis your
needs. This slide is giving an
outline of all the factors
which needs to be taken care
of while managing a project
This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Gate 2
Design Approval
- Approval of Final Documents Gate 3
Readiness for Manufacture
- Approval to place Contract
Strategic and Budgetary
- ApprovalGate 0
Project Justification
- Approve Project DefinitionGate 1
4

Project Management Team
This slide covers all
those people who
would be
associated with this
project
This slide covers all
those people who
would be
associated with this
project
Your Text
Here
Text Here
Text Here
Text Here
Text Here
Text Here
TEAM A TEAM B TEAM C TEAM D
5

Project Management Budget – Design 1
$Jan $Feb $March $April $May
Install System 0.0 0.00 0.00 0.00 0.00
Perform Acceptance Test 0.0 0.00 0.00 0.00 0.00
Perform Post Project Review 0.0 0.00 0.00 0.00 0.00
Archive Materials 0.0 0.00 0.00 0.00 0.00
Subtotal 0.0 $0.00 $0.00 $0.00 $0.00
Customer Progress Meetings/ Reports 0.0 0.00 0.00 0.00 0.00
Internal Status Meeting/ Reports 0.0 0.00 0.00 0.00 0.00
Interface to Other Internal Departments 0.0 0.00 0.00 0.00 0.00
Configuration Management 0.0 0.00 0.00 0.00 0.00
Quality Assurance 0.0 0.00 0.00 0.00 0.00
Overall Project Management 0.0 0.00 0.00 0.00 0.00
Subtotal 0.0 $0.00 $0.00 $0.00 $0.00
Other Cost 0.0 0.00 0.00 0.00 0.00
Other Cost 0.0 0.00 0.00 0.00 0.00
Other Cost 0.0 0.00 0.00 0.00 0.00
Subtotal 0.0 $0.00 $0.00 $0.00 $0.00
Subtotals 0.0 $5.00 $5.00 $5.00 $5.00
Risk (Contingency) 0.0 0.00 0.00 0.00 0.00
Capture the budget
estimates in this slide
Project
Delivery
Project
Management
Other
Cost
6

Project Management Budget- Design 2 (1/2)
Income Jan Feb March April
Internal Funding Text Here Text Here Text Here Text Here
Department Budget Text Here Text Here Text Here Text Here
Customer Billing/ Invoicing Text Here Text Here Text Here Text Here
Existing Revenue Streams Text Here Text Here Text Here Text Here
Other Text Here Text Here Text Here Text Here
Total Internal Income Text Here Text Here Text Here Text Here
External Funding/ Other Text Here Text Here Text Here Text Here
Government Grants Text Here Text Here Text Here Text Here
Itemized Income Text Here Text Here Text Here Text Here
Total External Income - - - -
Total Income - - - -
7

Project Management Budget- Design 2 (2/2)
Expenses Jan Feb March April
Category Name Text Here Text Here Text Here Text Here
Itemized Expertise Text Here Text Here Text Here Text Here
Subtotal Text Here Text Here Text Here Text Here
Category Name Text Here Text Here Text Here Text Here
Subtotal - - - -
Total Expenses - - - -
Capture the budget
estimates in this
slide
8

Project Timeline
Jan5 – MAR1
Jan Mar May Jul Oct
Milestone6
Nov30
Milestone4
Jun29
Milestone3
Mar14
Milestone2
Mar7
Milestone1
Jan10
Task 1 Jan5 – Mar1
Task 2 Feb2 – Mar14
Task 3 Mar14 –May2
Task 4 Mar25 – Oct20
Task 5 Oct21 – Nov15
Task 6
Feb Apr Jun Aug DecSep Nov2017 2018
Nov16 – Dec20
Milestone5
Oct20
This slide covers
the timeline of the
entire project, you
can use it as per
your requirements
9

Work Breakdown Structure
Phases Duration (in Days) Number of Resources
1. Define the problem
Meet users 2 2
Determine scope 1 2
2. Produce the project schedule
Develop Work breakdown structure 2 -
Estimate resources & duration 2 3
3. Confirm project feasibility
Identify tangible & intangible costs 4 2
Evaluate technical & resource feasibility 6 1
4. Staff the project
Develop a project resource plan 3 2
Organize project team 7 5
5. Launch the project
Execute the project 8 7
Set up project facilities & resources 4 3
Once the timeline of the project
is in place, prepare the Work
Breakdown structure, listing all
the tasks which needs to be
fulfilled and its duration as well
as the number of people
required to complete that work.
You can use this template to list
down the work
10

Activities Sequence
ID Activity Description of Work
Follow WBS OR Schedule Activity Name.
Description of activity in enough detail so that the person(S) performing the
work understands what is required to complete it.
Text Here Activity Name.
This slide is 100% editable. Adapt it your needs and capture your audience’s
attention. Adapt it your needs and capture your audience’s attention.
Project Acronym Activity List Worksheet
Your Logo
Customer Name Project ID No:
Prepare an activity
sequence listing down
the work which needs
to be performed and its
description
11

Project Management Gantt Chart (1/2)
Task Start
Duration(Days)
%Complete
02-Jan-18
09-Jan-18
16-Jan–18
23-Jan-18
30-Jan–18
06-Feb-18
13-Feb-18
20-Feb-18
27-Feb-18
05-Mar–18
Task 1 1/2/12 35 26%
Sub Task 1.1 1/2/12 10 40%
Sub Task 1.2 1/12/12 25 20%
Task 1 1/2/12 66 88%
Sub Task 2.1 1/2/12 30 100%
Sub Task 2.2 1/1/12 25 80%
Sub Task 2.3 1/27/12 10 70%
Task 1 1/2/12 10 40%
Sub Task 3.1 1/2/12 10 40%
This a Gantt chart
representing the
various tasks to be
performed along with
there duration and
degree of completion,
you can use it as per
the need
12

Project Management Gantt Chart (2/2)
2018
Plan Actual Jan Feb Mar Apr
Activity Start Duration Budget Start Duration Budget % 3 10 17 24 31 7 14 22 28 7 14 21 14 4 11 18
Activity 1 3-Jan 8 $963 3-Jan 4 $972 95%
Activity 2 11-Jan 11 $1,120 7-Jan 4 $1,516 34%
Activity 3 18-Jan 11 $1,582 19-Jan 2 $1,792 52%
Activity 4 21-Jan 2 $360 21-Jan 11 $339 29%
Activity 5 1-Feb 2 $100 1-Feb 13 $372 64%
Activity 6 3-Feb 9 $1,230 9-Feb 5 $1,340 19%
Activity 7 8-Feb 1 $280 20-Feb 6 $272 24%
Activity 8 11-Feb 7 $1,000 28-Feb 11 $864 30%
Activity 9 19-Feb 3 $480 11-Mar 4 $552 39%
Activity 10 28-Feb 2 $393 20-Mar 1 $366 12%
This a Gantt chart
representing the various
tasks to be performed along
with there duration and
degree of completion, you
can use it as per the need
13

Project Cost Estimate
#Units/Hrs. Cost/Unit/Hr. Subtotals
WBS Level 1
Totals
% of Total
WBS Items
1. Project Management $306,300 20%
Project Manager 960 $100 $96,000
Project Team members 1920 $75 $144,000
Contractors (10% of software development and testing) $66,300
2. Hardware $76,000 5%
2.1 Handheld devices 100 $600 $60,000
2.2 Servers 4 $4,000 $16,000
3. Software $614,000 40%
3.1 Licensed software 100 $200 $20,0000
3.2 Software development* $594,000
4. Testing (10% of total hardware & software costs) $69,000 $69,000 5%
5. Training and Support $202,400 13%
Trainee cost 100 $500 $50,000
Travel Cost 12 $700 $8,400
Project team members 1920 $75 $144,000
6. Reserves (20% of total estimate) $253,540 $253,540 17%
Total project cost estimate $1,521,240
* See software development estimate
This slide covers the cost
estimates split across
different sections which
would be involved while
bringing the project in to
action. You can modify
these sections and
estimates as per the
requirements
14

Estimated Project Cost
S.No. Description Material Item Quantity Unit Price ($)
1 Equipments 7 1000
2 Periphirals 45 10
3 Power Supply 5 50
4
5
6
7
15
Company Name Here
Markup at Material Items10%
Markup at Labor10%
Sales Tax Rate0.10%
Website Here
Contact Email here
Sales Tax
Total Items Cost
Total Labor Cost
Total Cost
Total Profit (tax excl.)
Estimated Cost of Project

Project Progress Summary
Project Deliverable(s) Cost/ Hours
Status Priority Deadline Task Assignee Description Deliverable % Done Fixed Cost Est. Hrs Actual Hrs
Project Name
x High 8/27/15 Task
Details of
task here
100% $
x High 8/27/15 Task 50% $
Low 10/11/15 Task 0% $
Project Name
Project Name
Project Name
This template covers the
broad summary of the
entire project to highlight
the completion level, its
priority and the cost
associated with these
tasks. You can se this as
per your requirements
16

Project Management Dashboard
9/2 9/7 9/12 9/17 9/22 9/27 10/2 10/7 10/12Tasks Assigned To Priority Status
Set kick-off meeting Alex B. Complete
Agree on objectives Frank C. Complete
Detailed Reqs. Jacob S. Complete
Hardware Reqs. Jacob S. Overdue
Final Resource Plan
Jacob S.
In progress
Staffing Alex B. In progress
Technical Reqs. Frank C. Not started
Testing Kennedy K. Not started
Dev. Complete
Jacob S. Not started
Hardware Config.
Alex B. Not started
System Testing Kennedy K. Not started
Launch
This is a graphical
presentation to understand
the overall management of
the project and to analyse
the budget as well as the
timelines of the project
Set Kick-off-Meeting
Agree on Objectives
Detailed Reqs.
Hard ward Reqs.
Final Resource Plan
Staffing
Technical Reqs.
Testing
Dev. Complete
Hard ward Config.
System Testing
Launch
17
Overall Task Status
Complete Overdue In Progress Not Starts
80,000
50,000
Planned
Actual
Budget
5
2
4
Decisions Actions Change Requests
Pending Items

Budgeting - Planned/ Actual Comparison
Type of cost Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Year
Planned Cost 50 100 150
Actual Cost 100 100
Value Difference 50 -100 0 0 0 0 0 0 0 0 0 0 -50
8
5
6
4
7
7.5
5.6
4.5
-2
-5
-6
-1
-8
-3
-7
-2
-10 -5 0 5 10
Deviation
1 1.9 1.2 2.5 2 3.9 2.9 4.9 6.9
1
1.9
1.2
2.5
2
3.9
2.9
4.9
6.9
Planned Costs Vs. Actual Costs
Planned Costs Actual Costs
Below is the comparison
of the actual versus
planned budgeted
figures, you can alter
them as per your
requirements
18

Project Conclusion Report -Budget/ Costs
Project Name
Type of Cost Planned Costs Actual Costs Deviations/ Causes
Staff Costs {internal} 00.000 00.000 Reasons and causes of deviations & responsible person
Services {external} 00.000 00.000 …
Material 00.000 00.000 …
Travel Expenses 0.000 0.000 …
Advertising Expenses 0.000 0.000 …
Rent 0.000 0.000 …
Hardware 0.000 0.000 …
Software/ Licenses 0.000 0.000 …
Equipment 0.000 0.000 …
Other Costs 0.000 0.000 …
Total Costs 00.000 00.000 …
Track the actual &
planned cost involved in
the execution of the
project and also list
down the causes of the
deviations
19

Project Management Budget Icon Slide
20

Coffee Break
Let’s take 10 mins
21

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30
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100
FY 01 FY 02 FY 03 FY 04 FY 05 FY 06 FY 07 FY 08
GrowthRate(%)
MarketSize(RMB100Million)
In Years
Combo Chart
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your needs and capture your audience's
attention.
Product 1
attention.
Product 2
attention.
Product 3
This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.
23

Clustered Column
0
10
20
30
40
50
60
70
80
90
100
Jan Feb Mar Apr
SalesinPercentage(%)
Financial Year 2018
This graph/chart is linked to excel, and changes automatically
based on data. Just left click on it and select “Edit Data”.
This graph/chart is linked to excel, and changes automatically
based on data. Just left click on it and select “Edit Data”.
0
10
20
30
40
50
60
70
80
90
100
Jan Feb Mar Apr
SalesinPercentage(%)
Financial Year 2018
Product 1 Product 4Product 2 Product 3
24

This slide is 100% editable. Adapt it to your
needs and capture your audience's attention.
Product 1
Product 2
Scatter Bubble
Chart
12
10
30
50
48
43
25
23
$0.00
$10.00
$20.00
$30.00
$40.00
$50.00
$60.00
0% 10% 20% 30% 40% 50%Inprice
This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.
25

Vision
This slide is 100% editable.
Adapt it to your needs and
capture your audience's
attention.
Mission
attention.
Goal
attention.
Our Mission
26

Our Team
27

Target Audiences
This slide is 100% editable. Adapt it
to your needs and capture your
audience's attention.
Preferred By Many
This slide is 100% editable. Adapt
it to your needs and capture your
Values Client
About Our Company
28

Our Goal
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editable. Adapt it to your
needs and capture your
01
Goal
This slide is 100%
02
Goal
This slide is 100%
03
Goal
29

Comparison
Men
Women
4.2
85.654 user
attention.
3.1
75.534 user
attention.
30

Financial
Revenue
$234
attention.
Deposits
$543
attention.
Net Income
$463
attention.
31

Quotes
Opportunity is missed by most people
because it dresses in overalls and looks
like work.
-Thomas Edison
32

Timeline
2014 2015 2016 2017 2018
33

Circular
your needs and capture your audience’s
attention.
Text Here
attention.
Text Here
attention.
Text Here
attention.
Text Here
34

Silhouettes
Silhouette 02
Silhouette 01
35

Venn
audience’s attention.
Text Here
audience’s attention.
Text Here
capture your audience’s
attention.
Text Here
36

Target
37

Mind Map
83% 99%
attention.
Text Here
attention.
Text Here
38

Bulb or Idea
capture your audience's attention.
39

Magnifying Glass
40

Address:
# street number, city, state
Email Address:
emailaddress123@gmail.com
Contact Numbers:
0123456789
Thank You
41

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Project Management Budget PowerPoint Presentation Slides