How to Use Google Drive to Manage Files

https://sarahdonaire.com
HOW TO USE GOOGLE
DRIVE TO MANAGE
FILES
Prepared by: Sarah Maricar Donaire

WHAT IS ?

GOOGLE DRIVE IS A CLOUD
STORAGE SERVICE …

THAT LET YOU STORE ANY FILE

SEE YOUR STUFF ANYWHERE

AND SHARE FILES AND FOLDERS

OPEN YOUR PREFERRED BROWSER

TYPE IN THE URL
HTTPS://WWW.GOOGLE.COM/DRIVE/

CLICK GO TO GOOGLE DRIVE

IF YOU ALREADY HAVE A GMAIL ACCOUNT
YOU CAN USE IT HERE OR…

CREATE A NEW ACCOUNT

LET’S CREATE A NEW ACCOUNT

ENTER YOUR PREFERRED EMAIL

CLICK CREATE ACCOUNT

ENTER FIRST NAME

ENTER LAST NAME

ENTER USERNAME

ENTER PASSWORD

CONFIRM PASSWORD

CLICK NEXT

ENTER PHONE NUMBER

ENTER RECOVERY EMAIL

ENTER DATE OF BIRTH

ENTER GENDER

CLICK I AGREE

NOW YOU HAVE YOUR OWN GOOGLE DRIVE

LET’S EXPLORE THE DIFFERENT
CAPABILITIES OF GOOGLE DRIVE

HOW TO CREATE A FOLDER

CLICK NEW

CLICK FOLDER

ENTER FOLDER NAME

CLICK CREATE

FOLDER CREATED SUCCESSFULLY

HOW TO UPLOAD FILES

CLICK NEW BUTTON

TO UPLOAD A SINGLE FILE
CLICK FILE UPLOAD

LOOK FOR THE FILE YOU WANT TO
UPLOAD

CLICK OPEN

WAIT FOR FILE UPLOAD TO BE
COMPLETED

FILE ADDED TO MY DRIVE SUCCESSFULLY

TO ADD FILES BY FOLDER
CLICK FOLDER UPLOAD

LOOK FOR THE FOLDERYOU WANT TO UPLOAD

CLICK UPLOAD

WAIT FOR THE FILE UPLOAD TO BE
COMPLETED

FOLDER ADDED TO MY DRIVE SUCCESSFULLY

ANOTHER WAY TO UPLOAD A FILE IS
DRAG & DROP METHOD

LOCATE THE FILE/FOLDER TO UPLOAD

DRAG & DROP THE FILE TO MY DRIVE

FOLDER ADDED SUCCESSFULLY

HOW TO CREATE FILES

AVAILABLE FILES THAT WE CAN CREATE

CLICK MORE TO REVEAL MORE OPTIONS

TO CREATE A WORD FILE
CLICK GOOGLE DOCS

SELECT FROM THESE 2 OPTIONS

LET CREATE FROM A TEMPLATE

SELECT FROM ONE OF THESE OPTIONS

LET’S CHOOSE THIS

RENAME THE FILE

EDIT CONTENT AND IT WILL BE
SAVED IMMEDIATELY

GO BACK TO MY DRIVE AND NEW
FILE IS ADDED AND SAVED

TO CREATE AN EXCEL FILE
CLICK GOOGLE SHEETS

SELECT FROM THESE 2 OPTION

LET’S CREATE FROM A BLANK TEMPLATE

EDIT THE CONTENT AND IT WILL BE
SAVED IMMEDIATELY

TO CREATE A PRESENTATION
CLICK GOOGLE SLIDES

LET’S CREATE FROM A TEMPLATE

TO CREATE A FORM
CLICK GOOGLE FORMS

CHOOSE FROM THESE 2 OPTIONS

SELECT FROM ONE THESE OPTIONS

CLICK TAKE TOUR TO KNOW HOW USE IT

ONCE DONE, LET’S EDIT THE FORM CONTENT

RENAME THE FILE AND IT WILL BE
SAVED IMMEDIATELY

TO CREATE DRAWINGS
CLICK GOOGLE DRAWINGS

TO SAVE A LOCATION
CLICK GOOGLE MY MAPS

ADD DESCRIPTION

CLICK SAVE

SEARCH FOR THE LOCATION AND IT
WILL BE SAVED IMMEDIATELY

TO MAKE A SITE
CLICK GOOGLE SITES

EDIT CONTENT AND IT WILL BE
IMMEDIATELY SAVED

CLICK THIS BUTTON TO CHANGE THE
VIEW OF THE FILES

HOW TO SHARE AND UNSHARE
FILES

CHOOSE THE FILE AND RIGHT CLICK
ON THE MOUSE…

…OR CLICK THIS BUTTON

ENTER THE EMAIL ADDRESS OF THE
PERSON TO SHARE WITH

ADD NOTES

CLICK SEND

GO BACK TO THE FOLDER AND IT
WILL NOW SHOW AS SHARED WITH
ANOTHER PERSON

TO VIEW SHARED FILES FROM OTHERS
CLICK SHARED WITH ME

TO UNSHARE THE FOLDER
CLICK SHARING SETTINGS

CLICK ADVANCED

TO REMOVE AN ACCOUNT
CLICK X

CLICK SAVE CHANGES

CLICK DONE

SHARING REMOVE SUCCESSFULLY

CLICK ON YOUR FOLDER AND YOU CAN
MANIPULATE WHAT TO DO WITH IT

TO ADD A NEW SUB FOLDER
CLICK NEW FOLDER

NAME THE FOLDER

TO MOVE THE FOLDER TO A NEW LOCATION
CLICK MOVE TO

SELECT THE LOCATION
AND CLICK MOVE

FOLDER MOVED SUCCESSFULLY

TO ADD FOLDER TO FAVOURITE
CLICK ADD STAR

FOLDER NOW ADDED IN STARRED
FOLDER

TO CHANGE COLOR OF THE FOLDER
CLICK CHANGE COLOR

LET’S CHOOSE COLOR RED

FOLDER NOW CHANGED FROM GREY
TO RED

TO RENAME A FOLDER
CLICK RENAME

CLICK OK

FOLDER RENAMED SUCCESSFULLY

TO DOWNLOAD A LOCAL COPY
CLICK DOWNLOAD

DOWNLOAD SUCCESSFUL

TO DELETE A FOLDER
CLICK REMOVE

CLICK CONTINUE

FOLDER MOVED TO TRASH
SUCCESSFULLY

FROM TRASH, YOU CAN EITHER
RESTORE OR DELETE IT PERMANENTLY

TO VIEW RECENT ACTIVITIES ON THE DRIVE
CLICK RECENT

TO MONITOR STORAGE CAPACITY
GO TO STORAGE

THANK YOU FOR YOUR TIME
AND ATTENTION!

How to Use Google Drive to Manage Files

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How to Use Google Drive to Manage Files