OVERVIEW    Document Management System    - Supports document scanning, classification, recognition,      indexing, archiv...
EDMS FLOW DIAGRAMDocuments to scan                                     File    Database                                   ...
RECORDS MANAGEMENT SOLUTION                              Spreadsheets                                              Slides ...
REMOTE SCANNING
REMOTE SCANNING            BRANCH A                            BRANCH B                          BRANCH C        Toshiba M...
FEATURES CAPTURE & PROCESS                                       COLLABORATION • Document scanning (local and remote).    ...
ACHIEVABLE BENEFITS  Eliminate the inherent paper problems: missing, torn, duplication and  distribution  Achieve similar ...
PRODUCT ARCHITECTURE                                          Windows Client                                          Wind...
ROAD MAPIntegration to Toshiba’s MultifunctionPrinters – document image splitting, autoimage captureEnhancements on eDMS S...
End
Dms introduction
Upcoming SlideShare
Loading in …5
×

Dms introduction

718 views

Published on

eDMS Introduction

Published in: Technology, Business
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
718
On SlideShare
0
From Embeds
0
Number of Embeds
5
Actions
Shares
0
Downloads
45
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Dms introduction

  1. 1. OVERVIEW Document Management System - Supports document scanning, classification, recognition, indexing, archiving, searching, viewing, version control, routing and collaboration Scan Scan Document Document Import and Import and Search, View, Search, View,Twain scanners,Twain scanners, Classify Classify Archive Archive Check-in/out, Check-in/out, MFP machines, MFP machines, Extraction, Extraction, Import agent, Import agent, Route Route image QC image QC Index Index import import View document View document Key from image, Key from image, electronic files, electronic files, from anywhere from anywhere auto indexing - auto indexing - relational relational via web via web barcode, barcode, database database browser, browser, ICR/OCR, ICR/OCR, version control, version control, table lookup, table lookup, routing and routing and database lookup database lookup collaboration collaboration
  2. 2. EDMS FLOW DIAGRAMDocuments to scan File Database Server Server Web MFP/ Scanner Search Scanned Indexed Images Images Internet / Intranet Docuflo Scan Client Index Station Server (Key from image) In Tray Routing Process Flow
  3. 3. RECORDS MANAGEMENT SOLUTION Spreadsheets Slides Text Files Media Files File Database Server Server PDFs Images eDMS Batch Import eDMS Admin eDMS Scan eDMS Indexing eDMS Verifier eDMS Station Server eDMS Web Client Search eDMS Web Client ` Route & Version Control eDMS Label Printer Records Management Server eDMS Web Client Business Process Manager ` eDMS Web Client Barcode Scan Station eDMS RECORDS MANAGEMENT SOLUTION
  4. 4. REMOTE SCANNING
  5. 5. REMOTE SCANNING BRANCH A BRANCH B BRANCH C Toshiba MFP Toshiba MFP Toshiba MFP Machines Machines Machines INTERNET HTTP& FTP eDMS Web Client Search eDMS eDMS Scan eDMS Verifiers Server Station (Shared Folder) eDMS Web Client Search eDMS Indexing Stations File Database HQ Server Server
  6. 6. FEATURES CAPTURE & PROCESS COLLABORATION • Document scanning (local and remote). • Collaboration for sharing of information. • Document Processing and Indexing (key from image, zone OCR, barcode, table lookup, database SEARCHING lookup). • Document searching using indexes and contents. • Web Search (profile, simple, full-text, wildcard, INFORMATION & PROCESS MANAGEMENT Boolean, phrase, proximity). • Document and information life cycle management (create, review, approval, distribute, archive, dispose). SECURITY & CONTROL • Process Monitor (global view and take action on • Version control (check-in and check-out documents. inactive task, identify bottlenecks). • Track document versions (document annotations • Process designer to design process flow (No coding and highlights). required!). • Access control. • Ad hoc routing and process workflow (attach • Audit trail for reporting and tracking. documents in the process). • Folder and File security rights and privileges • Case / project (virtual) file routing. (Private / Public folder). • e-Forms, process flow and conditional routing (serial and parallel). • Work queue (route a task to multiple users with the DATABASE same role to pickup and perform a task). • Database supported (SQL Express, MS SQL 2005 Server, Oracle). • ODBC connectivity options. ORGANISE • Documents are organised in unlimited levels of folders. INTEGRATION • Organise functions to perform on a DASHBOARD. • ODMA integration for saving MS Office documents • Task Inbox / Outbox. (Word, Excel, PowerPoint, Outlook). • Easy integration with vertical applications. • Outlook mail archive. • Web import.
  7. 7. ACHIEVABLE BENEFITS Eliminate the inherent paper problems: missing, torn, duplication and distribution Achieve similar benefits as email: instant delivery and retrieve from anywhere Electronic filing: sharing, security, fast access, extended reach and zero waiting time Connect people, process and information across the enterprise Improve Customer Relation: provide the right information to the right people at the right time Facilitate effective decision process: reliable, instant access to document / information and act NOW! Cost saving: think of the manpower time spent filing and searching for documents and mailing documents Reduce idle time and process gap: instant availability of information Minimise risk: no lost / misplaced documents Enforce best practices and regulatory compliance Enables Business Continuity Planning
  8. 8. PRODUCT ARCHITECTURE Windows Client Windows Client Auto Email Auto Email Web Client Web Client eDMS eDMS eDMS eDMS Archiver Archiver Admin Admin Scan Scan HTTP / HTTPS (SSL) / FTP HTTP / HTTPS (SSL) / FTP IIS (Web Server) IIS (Web Server) Microsoft .Net Microsoft .Net Applications Applications SOAP eDMS Server eDMS Server LDAP / SSO LDAP / SSO Broadcast Broadcast Document Document Dashboard Dashboard Task List Task List Announcement Announcement Import Import Web Services Web Services Document Search Document Search (Quick, Simple, Profile, Advance) (Quick, Simple, Profile, Advance) Java Applications Java Applications Document Document Business Route Route Case Case Business Version Library Library XML Process Version Process Control Manager Control Manager (Check In, (Simple Engine, (Check In, (Simple Engine, Check Out) Docuflo Docuflo Advance Engine) Batch Batch Check Out) Advance Engine) Forward Forward Capture Capture Import Import Server Server ODBC ODBC File Server File Server Relational Databases Relational Databases (AES Encryption) (AES Encryption)
  9. 9. ROAD MAPIntegration to Toshiba’s MultifunctionPrinters – document image splitting, autoimage captureEnhancements on eDMS Scan module toprovide “Rubber Band” OCR capabilitiesand also intelligent character capturingcapabilitiesRecord Management ModuleIntegration with Microsoft InfoPath 2007Distributed Web ScanTechnology upgrade (.NET framework2.0/3.0/AJAX and Visual Studio 2005)
  10. 10. End

×