This document outlines Long Island University's records retention schedule. It provides retention periods for a variety of administrative and academic records, including policies, committee files, course records, exams, grades, grievances, meetings, memos, personnel files, promotions, scholarships, student advising, theses/dissertations, and workshops. Recommended retention periods range from immediate destruction to permanent preservation, depending on the type of record.

1. Long Island University
Table of Contents
Announcements and Information: Routine
This series consists of information transmitted between parties.
This information does not result in the formulation of policy or
contract. It may be transmitted internally between employees,
or externally, and may include but is not limited to notices of
seminars, conferences or workshops, queries regarding
processes or ideas, electronic journals and general information
of programs.
Recommended retention:
A. Retain until obsolete, superseded or administrative value is
lost.
administrative policy recordsThis series is arranged in
alphabetical subject files, but may include chronological
reading files, bound reports, tape recordings, photographs, and
other information types, all of which document the activities of
the Provosts, Vice Presidents, Assistant/Associate Vice
Presidents, Deans and Assistant/Associate Deans.
Recommended retention:
A. 3 fiscal years. Prior to destruction, offer to University
Archives.
administrative support recordsThis series documents the
administrative records that are used to carry out the functions of
University offices.

2. Recommended retention:
A. 3 fiscal years.
Accreditation Records
This series consists of reports and supporting information
documenting the process of becoming accredited and/or
activities associated with reporting and/or confirming
accreditation by professional, licensing and certifying
associations.
Recommended retention:
A. Significant correspondence, reports, questionnaires, self
study records and reports, guides and related document
transmitted between University and TEAC: Permanent
B. Routine correspondence and transmittal records, drafts of
guides and reports, and fiscal records: 6 years after
accreditation approved or denied. ballots
This series consists of ballots used by internal departmental or
college committees.
Recommended retention:
A. 60 calendar days after ballots counted and results posted.
Certification Records
This series documents the preparation of students earning
degrees and/or certification for licenses or certificates to enter a
profession and forms the basis of the initial certification.
Records may include: applications copies of violence & child
abuse seminars proof of other certificates, proof of liberal arts
and related correspondence.
Recommended retention:
Record Copy: Departments Retention: 5 years after initial
certification.
course and program recordsThis series consists of internal
development and approval for credit, non credit, and continuing
education program and courses.

3. Recommended retention:
A. Curriculum and related records describing course of
instruction and course content, including transfer status
information and course history records: 7 years
i. Approved internal application for curriculum: 7 years
ii. Denied internal application for curriculum: 1 year
iii. Curriculum planning records: 0 after no longer needed
Prior to destruction, offer to University Archives.
class informationThis series consists of grade sheets, class
schedules, class syllabi, class bulletins, class record books.
Recommended retention:
A. 1 year.
Conference Records This series consists of but is not limited to
registration materials, correspondence, financial reimbursement
and public relations materials for conferences.
Recommended retention:
A. 3 fiscal years.
Committee FilesThis series documents the service of individuals
on university committees and boards.
Recommended retention:
A. Retain until obsolete, superseded or administrative value is
lost. Prior to destruction, offer to University Archives.
Examinations, Tests, Term Papers, & Homework Records
This series documents work of student subject mastery in
institution courses not returned to the student. Records may
include but are not limited to: examinations and answers;
quizzes and answers; homework assignments; course papers;
term papers; and essay assignments. This series does not
include graduate student qualifying or comprehensive

4. examinations.
Recommended retention:
Retention: (a) 6 months after completion for uncontested grade
results; (b) until resolved for contested grade results.
Grade Change RecordsThis series consists of slips used by
departments to change a student's grade on the official
University transcript. Master record maintained at the Office of
the Registrar.
Recommended retention:
A. Duplicates: One calendar year.
Grievance Records
This series consists of department copies of grievance files.
Recommended retention:
A. 6 years after resolved.
independent study records
This series documents departmental approval for students to
enroll in independent study courses. Records may include but
are not limited to: permission sheets with students' names;
course names; number of credits; and faculty signatures.
Recommended retention:
Retention: 6 years
Meeting NoticesThis series consists of notices of meetings.
Often, this series will act as an avenue to set up meetings by
coordinating schedules or acting as a reminder of meetings.
Formal meeting notices along with attendees, agendas, and
minutes will be maintained as a separate series scheduled as
Committee Files.
Recommended retention:
A. Retain until obsolete, superseded or administrative value is
lost.

5. Memoranda This series consists of interoffice or
interdepartmental communications which do not subsequently
result in the formulation of policies.
Recommended retention:
A. Retain until obsolete, superseded or administrative value is
lost.
Personnel files - Department/College/Unit copiesThis series
consists of departmental files, and includes copies of hiring
documents etc. It may also include but is not limited to letters
of recommendation or recommendation, disciplinary letters, and
other correspondence.
Recommended retention:
A. 7 years after termination of employment provided no
litigation is pending.
Promotion and Tenure RecordsThis series consists of
documentation for the review process on promotions and
tenure. May contain but is not limited to forms, letters and
accompanying data. The letter granting promotion and/or
tenure is kept in the Personnel File at Human Resources.
Recommended retention:
A. Denied: 7 years after termination of employment provided no
litigation is pending.
B. Granted: Maintain until after next review period is
complete.
C. Duplicates: Retain until obsolete, superseded or
administrative value is lost.
Scholarship Records
This series consists of Individual scholarship file including but
not limited to applicants, list of eligible candidates, list of
competition winners and alternates, recommendations,
authorization of awards, financial statements, accounting data,
reports, and correspondence

6. Recommended retention:
A. 6 years
B. List of Scholarship awarded students: Permanent
Student Evaluations of FacultyThis series consists of student
evaluations of faculty and courses.
Recommended retention:
A. 3 Years.
Student Graduation Records
This series may include graduation related correspondence.
Master record maintained by the Office of the Registrar or
Graduate School.
Recommended retention:
A. Graduates: 1 year after graduation.
B. Non-graduates: Retain 7 years after termination of
attendance unless special circumstances are present.
Student Payroll Records This series documents student
employment at the department or unit level, and may include
but is not limited to copies of employment forms, W-4 cards,
payroll records and copies of social security cards. Master
record maintained at Student Employment Services, or Payroll.
Recommended retention:
A. Duplicates: 3 fiscal years after termination of employment.
Student Advising Records
This series is used to provide a record of academic progress.
Most of the components in this record series are reference
copies of records maintained in the files of the Registrar's
Office and/or the Graduate School and are maintained for the
convenience of the student academic advisors. Records may
include but are not limited to: admission; notices of admission;
grade reports; departmental course waiver forms; advising

7. checklist forms; advisors' notes; copies of transcripts; Plans of
Study; recommendation letters; re-admission notices;
comprehensive exam results; and related documentation and
correspondence.
Recommended retention:
A. Retention: 1 year after degree completion.
B. Inactive files 2 -3 years
C. Admissions Office: For applicants who are accepted and
attend: 6 years after graduation or date of last attendance
Telephone MessagesThis series consists of common telephone
message books or slips filled out by employees, and may also
include electronic phone messages.
Recommended retention:
A. Retain until obsolete, superseded or administrative value is
lost.
Theses and Dissertations Records (Portfolios)
This series documents the completion and academic acceptance
of graduate theses/portfolios and dissertations presented to
colleges in fulfillment of requirements for graduate degrees.
This series includes final and accepted copies of theses and
dissertations.
Recommended retention:
Record Copy: University Archives Retention: Permanent (i.e.
Library)
Other Copies: Department Units Retention: Until no longer
needed.
Workshop Records This series consists of registration fees,
publications and correspondence related to workshops
conducted or sponsored by departments or units.
Recommended retention:
A. 3 fiscal years.
Index

8. PAGE
Your company has spent $400,000 on research to develop a new
computer game. The firm is planning to spend $600,000 on a
machine to produce the new game. Shipping and installation
costs of the machine will be capitalized and depreciated; they
total $50,000. The machine will be used for 3 years, has a
$100,000 estimated resale value at the end of three years, and
will be depreciated straight line over 4 years. Revenue from
the new game is expected to be $800,000 per year, with costs of
$300,000 per year. The firm has a tax rate of 35 percent, an
opportunity cost of capital of 8 percent, and it expects net
working capital to increase by $150,000 at the beginning of the
project. Should you proceed with this project? Explain.
Year
0
1
2
3
Sales
Fixed Costs
Depreciation

9. EBIT
Taxes
Net Income
Operating
Cash Flow
Change in NWC
Change
In Fixed Assets

10. Total
Cash Flow
Should you proceed with this project? Explain.
Blue Ridge Tribune
Thanks for continue to advertise in BRT, Long Island
University’s student-run weekly newspaper.
Did you know?
Your Web ad will appear at the top of our popular site for one
full week.
You can extend your add for a second week for only half the
cost of the first week..
You can includes your e-mail address as an active link in your
ad. That means you are only one mouse-click away from a host
of potential customers.
You can use up to 85 characters to promote your product or
service. That’s 10 characters more than most sites offer.

11. To sign up for your Web ad today, contact the BRT Advertising
Office, at 516-299-0000.
ENG 111 Computer Competency Assignment
Directions: Modify the following five-paragraph essay as
follows:
1. Copy the text of the following essay, including the title, into
a blank document.
2. Save the document on the hard drive of your computer. Note:
If you are using a computer in one of the English and
Humanities Department’s classrooms, save your document on
your flash drive. Be sure that you place your document in your
own folder in your class folder. For the file name, use CCA,
followed by your last name and then your first name.
3. Set the page margins to one inch.
4. Change the font size to 12-point Times New Roman.
5. Create an automatic header for each page with your last name
followed by the page number. This paragraph must be aligned
on the top right margin of each page.
6. On the first page, place the following at the top of the page
above the title, with each item on a separate line: your name,
the name of your instructor, your course number and section,
today’s date.
7. Center the title of the essay.
8. Change the line spacing of each paragraph of the essay after
the title to double spacing and make sure these paragraphs are
aligned on the left margin.

12. 9. Indent the first line of each paragraph of the essay after the
title.
10. Use the spelling checker to locate the five misspelled words
in your document and choose the correctly spelled word from
the list give you by the spelling checker.
11. Add bold facing to each word that you have corrected.
12. After you have modified the essay, create a page break. On
the new page, create a bold heading with the title "Essay
Components.” Be sure that you modify the paragraph format so
that this heading is aligned on the left margin. Under the
heading, also on the left margin, create an automatically
bulleted list of each component of the five-paragraph essay:
body or development paragraphs, conclusion, thesis,
introduction, and title.
13. On this same new page, create a new bold heading titled
"Order," also aligned on the left margin. Under that heading,
create an automatically numbered list on the left margin that
shows the order in which each of those essay components would
be presented in an essay.
14. Be sure that you save your changes on your flash drive.
The Legacy of the Family Trip
When I was twelve, my father, a member of the Air Force, was
stationed on the coast of Southern California for three years.
Since my grandparents lived in North Carolina, it became our
family's summer tradition to drive across the United States for a
yearly visit. As a child, I viewed the annual summer crossing
with dread. Being cooped up in our old pink station wagon -
with my parents, sister, and two brothers, for six days of
monotonous travel - was not something that I anticipated with
enthusiasm. At that time in my life, I was unable to understand
the importance of those family trips. In hindsight, I realize they

13. provided six days, which were void of life’s daley distractions,
filled with cherished family memories and opportunities to learn
about life. Certainly, this was a legacy worth passing on.
Our summer trips always began in the same way. My siblings
and I moped around the house whining about the injustice of
being subjected to such a boring fate. In the hope of soliciting
our interest, my father pulled out maps and brochures depicting
an endless array of possible tourist attractions. My mother,
choosing a different line of attack, spent a small fortune buying
a myriad of snacks, games, and books, which were intended to
entertain us for six days. Regardless of their efforts, we spent
most of our time endlessly fighting and bickering among
ourselves. Usually, by the third day of our journey, even my
mother was obliged to join us in this noisy pursute. Today, my
sister, brothers, and I laughingly agree one of our fondest trip
memories is of our mother, leaning across the back of the front
seat, flailing her arms wildly in an effort to smack us, while we
cowered in the back of the station wagon. In recent years, my
family has spent countless hours happily reminiscing about the
once dreaded summer crossings. Amazingly, sometime during
the passing decades, like a flower blossoming from a weed,
recollections of arguments, boredom, and fighting, have evolved
into cherished memories.
My father, who was doggedly determined to make his family
enjoy their vacation, never tired of cheering us on. Invariably,
he would begin reading the roadside signs for the coming
attractions long before we were close to reaching them. I can
still clearly picture him looking back over his shoulder, a giddy
grin on his face. "Look! There's another sign. It's only one
hundred miles to the home of the fifteen-foot alligator," he
would declare. At the time, I thought that his unbridled
enthusiasm, at the prospect seeing the fifteen-foot alligator, was
undoubtedly part of his plot to annoy me. Now, looking back, I
have a clearer understanding of my father's motives. He knew

14. that neither the fifteen-foot alligator nor the two-headed snake,
another favored roadside attraction, would have a profound
effect on my future. Rather, he was teaching me to embrace the
experiences of life, helping me to focus on the excitement of the
adventure, instead of the discomfort of my surroundings. He
knew then, something I wouldn't learn until many years later,
that a fast-paced world left parents a limited number of chances
to interact with their children. To him, those long hours of
travel represented an invaluable opportunity to teach me some
of life's most important lessons.
Next summer, when I buckle my headset-wearing, CD-toting,
thirteen-year-old daughter into the backseat of the family van,
planting her snugly among the snacks, books and games, I will
reflect fondly on the memories of my childhood summer trips.
When she looks at me with pleading eyes and pitifully whines,
"Do I have to go?" I will draw strentgh from knowing how my
own memories have enriched my life. As I smile at her and
assure her of the boundless excitement that lies ahead, I might
take a moment to envision a time in the not so distant future
when, if I have been moderatley successful as a parent, she will
joyfully inflict a similar fate on her own children. In so doing,
she will be insuring that the legacy of the family trip - a chance
to create the memories that bond a family, and teach children
life's deeper meaning - is continued.
My family ended up making the long trip across country seven
times. The once dreaded summer crossings left me with a cache
of cherished memories, broader insights into life, and a stronger
connection with my family. Most importantly, they taught me
the value of providing my family with an opportunity, free from
life's distractions, to share the gift of each other's love. Today,
living in a stressful, hurried world, where computers allow work
to follow us into our homes, and our childeren travel on the
information super highway, quiet times of family interaction are
needed more than ever. Sometimes, when my husband, daughter

15. and I seem to be pulled in every direction, I find myself wishing
that we could squeeze into the back seat of that old pink station
wagon, joining my family of the past on their adventurous
journey, down a monotonous highway, in a simpler time. Since
that isn't possible, we do the next best thing - pull out the atlas,
brochures, and credit card - and begin planning the next family
vacation. Its legacy secure, the family summer trip will continue
to enhance our lives.
Microsoft Word
1. Download the Tribune.doc and then save the file as Tribune
Test.
2. Correct any spelling or grammar errors. Make sure the right
correction is selected in the
Suggestions list box before you click Change. Please check for
other errors, such as words
spelled correctly, but are used out of context.
3. In the second to last sentence, replace "the BRT Advertising
Office" with your name.
4. Change the right margin to 1.5 inches and the left margin to 2
inches.

16. 5. Format the entire document to 12-point Times New Roman
font.
6. Format the four paragraphs below "Did you know?" as a
bulleted list.
7. Drag the third bullet (which begins "You can include…") up
to make it the first bullet in the
bulleted list.
8. Format the first line of the document using a font, font size,
and alignment of your choice. Use
bold or italic for emphasis.
9. Format the entire document using 1.5 line spacing.
10. Save the document.
11. Change the page orientation to landscape. Tribune Test
Landscape (Use "Save As").
12. Open the file Tribune Test. Save as Tribune Test 2.
13. Insert a section break after the telephone number in the last
paragraph of the document.

17. 14. Create a header for section 2 that aligns your name and the
page number at the right margin.
Close the Header and Footer toolbar and save your work.
Create the table shown below:
Column 1 Column 2 Column 3
Troubleshooting Option Explanation Cost
Cable Checker 3 devices for each office, @225 a piece
$675.00
Onsite Troubleshooting 40 hours of troubleshooting @
$120/hr $4, 800.00
Cable Tester 1 device to be shared among 3 offices $1,
400.00
15. Select the Heading row and Bold and Center the headings.
16. Save the document as Tribune Test 3.
17. Start Word, then open the MusicLetter.doc document, then
save the document as Test
Letter.doc.