1. Why KidsXap?
KidsXap is elegant in its operational concept of a ‘Service Oriented Approach’.
The distributed synchronized data provides high speed information for kids,
parents, staff and management. It is designed to speed up various tasks across
the childcare Centre system and offers modules from robust features that benefit
educators, kids, and staff. A software solution that can be accessed anytime,
anywhere; KidsXap automates the entire kids life-cycle — integrating enrollments,
registration, parent billing, financial reporting, programming services and more into
a single system. KidsXap integrates the department's CCMS (for CCB, CCR,
Inclusion Support, etc...), educators, kids, alumni and other stakeholders (to give
them hawk eye view). It enables everyone to benefit from readily available data
shared in real-time, boosting efficiency and reducing the number of systems a
Centre maintains, also eliminating redundant data files which they are required to
store for compliance.
Office Address :
Xap Technologies Pty Ltd
Level 1 61-63 Wellington St
St Kilda, VIC, 3182.
Email: engage@xaptech.com.au
Phone: +61 1300 543 792
Phone: +61 3 9099 2345
www.kidsxap.com.au
The only complete CCMS and Centre Management software
for automation of your entire childcare operations.
CHILDCARE

2. ROOM
ADMIN
Easiest Software to Learn and Use
Learning to use KidsXap is just as easy as
learning an Internet browser. KidsXap uses the
familiar point-and-click interface of today’s Web
browsers to bring data to your desktop.
Navigation is clear and consistent, enabling all
users to move throughout the system without
retraining.
Empowers IT Department
KidsXap runs on standard hardware and requires
no client maintenance, enabling your technology
staff to spend time building the centre's strategic
capabilities, not troubleshooting desktop client
software. KidsXap minimizes network traffic
because of the way its designed. KidsXap's
architecture enables rapid deployment of system
updates; easy hardware upgrades and better
infrastructure use that frees up resources.
Works Across Platforms
Designed as a web based and with native
Android and iPhone Apps- keeps independent
resource for communication and interaction,
KidsXap enable parents, educators,
administrators and alumni to access live, up-to-
date information and services 24/7.
Secure Data
Building a database for your Centre is hard work.
KidsXap secures it. KidsXap employs full data
audit trails and role-based security, allowing
users to manage access with a high degree of
granularity — by record, by rooms, by kids and
by parents. Additionally, KidsXap uses secure
socket layer — SSL — for communications and
encryption.
Live Support
A dedicated support team assists customers with
their technical questions or issues. by phone, by
emails or by customer service portal
Who Benefits?
CHILD CARE
Centre
Administration
• Easy performance monitoring of modules
• Automated and quick report generation
• Authenticated profile dependent access to data
• User friendly interface
• Minimal learning and IT skills
• Design for unproblematic scalability
• Elimination of people-dependent processes
• Minimal data redundancy
Educators
• Automated kids attendance
• Computerized management EYLF programming
• Roster creation in advance
• Availability of more time for kids
• Efficient and effective interaction with parents
• Access to a forum common to admin and parents
• Access to own and kids' attendance
• Better organization of center events
• Manage room information and analytical reports
• E-mail &external messaging system
Kids
• Enhanced interaction with educators
• Parents and peer engagement
• Less Paper work for educators
• More time for children activities
• Regular updates to kids parents
• Prior information about events/holidays
Parents
• Connect to the Centre effectively/easily
• Frequent interaction with educators
• Active participation in Centre activities
• Reliable update on child's attendance
• Injury report and fee payment
• Prior information about events/holidays
• Regular and prompt Centre updates
• Annoucements, newsletters
• Social messaging system
Management
• Single Point multi Centre Management
• Zero redundancy in record management
• Effective communication
• Creation of Center's tech savvy image
• Complete automation of all operations
• Best possible resource optimization
• A Hawk-eye financial overview
• Operational reporting
• Program planning
www.KidsXap.com.au
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3. KidsXap
The only software you need for totally automating your entire Centre. A management solution for child care
that is easy to use, fast to implement and leads to immediate results.
As Long day care, Vacation care, Kindergartens, Before/After School care and Occasional care
services must do more with less. In the face of mounting competition, shrinking budgets, uncertain
futures and kids demands for evolving new technology, KidsXap is the only complete solution.
INDUSTRY OVERVIEW & PRODUCT FIT
This enhances communication among kids,
educators, management staff and parents. Its
single sign-on feature gives flexibility to integrate
with existing or new software systems. KidsXap
leverages Centre to reach out to the public,
alumni and prospective parents. This gives the
chance for revenue generation opportunities and
increased occupancy rate year after year.
KidsXap is a unique and comprehensive software
product with an interactive platform for all entities
including Kids, Educators, Management, Parents,
Alumni, Family, and Experts in an educational
institution. This Centre software efficiently handles
all the requirements for easy Centre / Multiple
Centre management. It has been designed after
extensive R&D into the different best practices,
processes & approaches adopted by a range of
Centers in Australia and Internationally.
KidsXap connects prospective parents, current
kids, educators and alumni through one portal to
manage enrollment, registration, kids records,
financial aid, fiscal management, HR/payroll,
general management and alumni relations.
Today’s world is completely controlled by
technology. Administration & management of
organizations, particularly child care centers has
become a tiresome and intricate task. It requires
careful planning, systematic approach and
accurate control of administrative processes to
attract the best employees and children. To help
produce the best results and to project the best
image in competitive markets. These institutions
are increasingly seeking the help of information
technology to improvise their facilities and
maintain a competitive edge for their Childcare
business.
Welcome to the extremely efficient, systematic,
comprehensive and sophisticated yet user-
friendly automated digital environment called
‘KidsXap’, an Software solution specifically for
the childcare industry.
KidsXap is fully integrated, automated, software
system that has solutions dedicated to activities
associated with managing children's learning &
assessment. Its integrated web approach
reduces management costs, minimizes paper
and brings in accountability to every single
childcare activity or operation.
FEATURES & BENEFITS
KidsXap ensures ease of use. The user interface of the software is an experience in itself. All the modules of
the software are inter-related yet independent to ensure implementation and maintenance of individual
modules is easy. A few of the salient features common across users are:
Personalized, role-based access
Single sign-on access to content on your personalised
dashboard based on roles is simple, so you can ensure
everyone can find what they need and only what they
are authorized to see.
Best ROI of Any Software
KidXap's functions are designed to be multi-user,
allowing you to work simultaneously and independently
of others. Modules and portals are completely
integrated to unify user data, to eliminate the need for
costly multiple systems and to automate administrative
tasks.
Fastest Easiest Implementation of Any Software
Thanks to its parameter-driven, rule-based
architecture, implementing KidsXap for your Centre is
quick and easy.
Minimal self training and learn as you go
functionality gets you up and running in less than
30 minutes.
Zero maintenance
Never again talk to technology or web design company
to update your website events information. Our unique
feature offers you an easy editor to update your
center's information from any device and send an
annoucement.
Reduced costs
Our technology brings a software solution to you at
lowered and affordable costs.
Flexible functionality and deployment
Our modules are simple enough for novice users, yet
robust enough for advanced users. A scalable,
standards based platform means you can start small
and roll-out new features and functionality, as you are
ready.
Intuitive GUI
Adding and customizing content on your dashboard is
easy thanks to an intuitive interface and the ability to
integrate with external applications.
KidsXap empowers you to:
• Record Attendance
• Manage Kids Information efficiently
• Record Kids Billing and Payments
• Maintain CCMS updates
• Enable CCB, CCR, etc... rebates
• Analyse individual room or whole Centre performance
• Track Kids Attendance
• Smart management of rosters
• Effectively manage Centre resources
• Manage Debtors and late payments
• Communicate with Kids or Parents with Ease
• Manage program planning/QIP
www.KidsXap.com.au
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4. 122 MODULES TO CHOOSE FROM
ATTENDANCE MANAGEMENT
Thetedious task of child's daily
attendance can be done easily with
the help of KidsXap. Attendance
data is auto calculated by the
software and can be shared easily
with parents as well as CCMS.
Interactive graphics are used to
display attendance information for
greater analytical insight.
PROGRAMMING SETUP
Enter all required basic information
for Centre programming so that the
software is easily synchronized to
your present structure of the Centre
QIP.
ROSTER MANAGEMENT
This module is a well-organized
employee management system. It
is an effective solution to the
problem of adjusting rosters simply
for Centre compliance. Roster
module checks the room duration,
educators availability and voids
conflicts in timings. It makes the
creation of rosters easy.
ROOM MANAGEMENT
Enter all basic room and section
information so that the software
is synchronized to the present
structure of your Centre.
FEE SETUP
Enter and create all basic
information of the Centre fees so
that software gets synchronized
to the present fee structure.
KIDS ENROLLMENT
Simplifies enrollment procedure
of the Centre and helps to enroll
a child directly into the Centre
without filling an enquiry form. It
is quick and easy to use.
FINANANCE MANAGEMENT
Manage daily Centre fee and
quickly generate receipts and
reports. KidsXap keeps track of
fee details and daily collection
along with the direct debits and
rebates applicable.
CHILDREN'S ACTIVITY MANAGER
This module communicates a child's
activity to parents, which helps Centre
throughout the year and finally the
Centre term-end evaluation. This
evaluation is prone to mistakes leading
to both parents and the educators
dissatisfaction. KidsXap makes the
assessment easy and helps the staff to
deliver the best outcome and reduces
the burden of communication.
USER MANAGEMENT
This module helps Centre Administrator
to provide access permissions to the
CEO, Directors, accountant, Educators
& other Staff of the Centre for better
management and control.
INJURY MANAGEMENT
This module keeps track of and record
injuries to the children's and stores
medication request management of
kids for compliance.
COMMUNICATION & NEWSLETTER
Centre notices and announcements
can be posted by Centre administrator
to keep parents informed about
upcoming events, news, changes and
other activities of the Centre.
ONLINE ENROLLMENT AND
FOLLOW-UP SYSTEM
Online enrollment and tracking
facility for Centre through
KidsXap allows the Centre to be
more transparent to parents and
the department, also helps them
to keep occupancy rate high
PARENT PORTAL
Parents can log in, view their
child’s food intake,photos,videos
or other activities and leave
comments from a any web
enabled device.
ONLINE CENTRE DIARY
Parents will be kept updated
about their kids’ performance and
related information like injuries,
nappy changes, food intake or
other activities. It reduces the gap
between Parents, Educators and
Centre management.
ONLINE PAYMENT
KidsXap offers the widest range
of payment options for parents to
pay Centre fees using Online
credit/debit cards or bank
transfers through a secured and
encrypted payment gateway.
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Email: engage@xaptech.com.au
Phone: +61 1300 543 792
Phone: +61 3 9099 2345
www.kidsxap.com.au