Types of source documents

1. MADE BY-GAURAV
SIMRAN
RONEET
SHIVANGI

2. •A Document is a paperwork, recording
and evidencing a transaction or an
event.
•In accounting, such documents are
known as “SOURCE DOCUMENTS”.

3. TYPES OF SOURCE
DOCUMENTS
• CASH MEMO
•INVOICE OR BILL
•RECEIPT
•PAY-IN-SLIP
•CHEQUE
•DEBIT NOTE
•CREDIT NOTE

4. CASH MEMO
•It is prepared by the seller when he sells
goods against cash.
•It has details like goods sold, quantity,
rate of each item etc.
•It is an evidence for the purchase for
goods purchased against cash, and for
the enterprise, it is an evidence of sales
for cash.

5. INVOICE OR BILL
•It is prepared by the seller when seller sells
goods on credit.
•It has details of the party to whom goods are
sold, goods sold and total sale account.
•The original copy is sent to the purchaser and a
copy for the same is kept with him as a proof for
the sales
•The bill received to the purchaser by the seller
act as a proof for credit purchases.

6. RECEIPT
•When cash is received from the customer,
a receipt for the amount received is issued.
The receipt is prepared in duplicate.
•The original copy is handed over to the
party tendering the payment and the
duplicate is kept for record.
•It contains details like rendering the
date,amount,name of the party, etc.

7. PAY-IN-SLIP
•It is used for deposting cash or
cheques into bank.
•It is a form available form a bank.
• Counterfoil – returned to
•Place a box – cheques n pay-in-slip

8. CHEQUE
•It is a document which is drawn upon a
specified banker and payable on demand.
•The name of the party to whom payment
is to be made is written after the words
“PAY TO” , then the amount is written
•It must be dated and signed by the
drawer.

9. DEBIT NOTE
•It is made out evidencing that a debit
has been made to the A/C of the party
named in the debit note.
•The effect of debit note is that the
indebtedness to the supplier is reduced
or, if the A/Cis already settled, goods can
be purchased further without payment.

10. CREDIT NOTE
•It is made as a proof that credit has
been granted to a debtor.
•The effect of it that the amount of the
customer’s indebtedness is reduced or,
it is already settled, to enable the
customer to purchase goods to the
value of credit without further payment.

11. Vouchers
 A voucher is a document evidencing a
business transaction.
 Whenever a transaction is entered into, an
evidence to that effect is also established.
 Examples: Cash Memo, Invoice or Bill,
Receipt, Pay-in-slip, Cheque and Debit or
Credit Notes, etc.

12. Types of Vouchers
1. Source Vouchers -
 It comes into existence when a transaction is
entered into.
 Examples:
1. Issue of cash memo on cash sales.
2. Issue of credit memo on credit sales.
3. Issue of rent receipt on receipt of rent and
so on.

13. Features of Source Vouchers-
 Written document.
 Details of transaction.
 Proof of transaction.
 Generally used for Business transaction.
 Signed by the maker.

14. 2. Accounting Vouchers-
 It is a source or supporting voucher for cash
payments, cash receipts, invoices for credit
purchase and sales.
 Before maintaining books these vouchers
are analysed to determine the account to be
debited and credited.
 And then it is recorded in “Accounting
Vouchers”

15. Features of Accounting Vouchers-
 Written document.
 Prepared on the basis of evidence.
 An analysis of documents.
 Prepared and signed by Accountent.
 In cash/bank voucher it is a receipt.

16. Types of Accounting Vouchers-
1. Cash Vouchers: Prepared at the time of
receipt or payment of cash and includes the
receipt or payment of cheques. Types of cash
vouchers :
 Credit vouchers- Prepared when cash is received. It is
received against sales of goods, sales of fixed assets
and investments, receipt from debtors, withdrawal from
banks, etc.
 Debit vouchers- Prepared when payment is made. It
may be made against expenses, purchase of goods,
purchase of fixed assets, payment to creditors,
deposited into bank, drawings, etc.

17. 2. Non-Cash Vouchers or Transfer Vouchers:
Prepared for transactions not involving cash.
Examples: Invoices or Bills, Debit or Credit notes
etc. It is prepared for-
 Credit sales.
 Credit purchases.
 Goods returned(inwards or outwards)
 Rectifying the mistakes.

18. Preparation of vauchers-
It is prepared on the basis of three important
rules:
 Debit all expenses and losses, Credit all
incomes or gains.
 Debit what comes in, Credit what goes out.
 Debit the receiver, Credit the giver.