DistinguishedTreasurer_SoetandarRegita

Distinguished Treasurer | Page 1
REGITA SOETANDAR
TREASURER 2014-2015
FREMONT | DIVISION 34S | REGION 17

CNH|KEY CLUB
District Contest
TREASURER NOMINATION FORM
NOMINEE INFORMATION
Nominee Name: Regita Soetandar Nominated By: Noori Tawakol
Key Club: Fremont High School Club #: H89274
District: California-Nevada-Hawaii Division: 34S Region: 17
TABLE OF CONTENTS
Complete the Table of Contents by listing the different focus areas in each
application item, and by adding the page number for which the listed sections
begin. This should also help you place the items in the correct order.
ITEM FOCUS AREAS START PAGE
Cover Page 1
Nomination Form 2
Section 3 Letter(s) of Recommendation 3
Section 4 Treasurer Checklist 7
Section 5 Proof of Attendance 9
Section 6 Financial Records 11
Section 7 Fundraisers 22
Section 8 Kiwanis Relations 30
Section 9 Communication 35
Section 10 Miscellaneous 41
STATEMENT OF NOMINATION
Why should this Treasurer be recognized? Word Limit: 1,000
To Whom It May Concern,
I first met Regita at a Kiwanis Family meeting, as both our home clubs share a mutual sponsoring
Kiwanis club. I was installed Lieutenant Governor around the time Regita was installed club treasurer. Her
attendance to these Kiwanis meetings has remained impressively consistent throughout the term. Regita has
proved to be an exemplary club treasurer and valuable addition to Division 34 South.
Her commitment to Kiwanis International extends far beyond her attendance to Kiwanis Family
meetings. Regita has been a wonderful addition to division events. When I first introduced trivia games at
my second DCM, Regita was the first to volunteer. Regita has attended seven of the nine division council
meetings held this term. Determined to further involve and educate herself, Regita made the effort to
attend Region Training Conference despite being the only attendee from her home club. Her enthusiasm
and passion for key club is contagious and she regularly brings friends to Key Club events.
Regita has also proven to be an exemplary club treasurer. From the beginning of her term in the
spring, Regita has done a fantastic job of planning successful events and fundraisers. She was a driving force
in the crew neck sweater sales that took place last spring, raising substantial funds for her home club. She
then went on to help plan Relay for Life. Her Treasurer Monthly Report Forms are consistently sent on time, if
not a few days early.
What separates Regita from other officers is her enthusiasm, sincerity, and work ethic. She approaches
tasks with enthusiasm and a willingness to put in whatever time necessary in order to do her very best. Her
fellow officers and club advisors speak highly of her. She is a wonderful addition to Division 34 South and I
sincerely believe that she deserves recognition for being a role model club officer.
Warm Regards,
Noori Tawakol
Division 34 South Lieutenant Governor

Letters of Recommendation
When I attended my first Key Club meeting as a freshman, I began to realize
how many important individuals were involved in the division alone. As I grew
from a member to a club officer and finally becoming my club’s treasurer, I
had the opportunity to strengthen my connections with those individuals. I am
more than ecstatic to see how my character and leadership has grown after
receiving my letters of recommendation from my club president, Faculty
Advisor, and Kiwanis Advisor. Through these individuals and ultimately through
Key Club, I perceived how much I had accomplished within my past term.

Regita Soetandar Division Treasurer Letter of Recommendation
My name is Neeja Patel, the Key Club President of Fremont High School, Division 34
South, CNH District. I am writing to wholeheartedly advocate for Regita Soetandar’s
Distinguished Recognition. I have known Regita for four years, beginning with
meeting her in Key Club freshman year. My initial impression of Regita was that she
was a passionate Key Clubber worthy of recognition, and, as I discovered later, I
was not wrong.
Throughout her four years of Key Club, Regita has been an invaluable asset to our
club. She attends service projects on a regular basis, provides guidance and
leadership to other members, and goes above and beyond her current treasurer
responsibilities. She has served more than 200 hours in her four years in Key Club and
constantly encourages others to do the same. She is a pivotal member of our high
school’s Key Club because of her leadership by both direction and example. For
example, Regita has worked as fundraising chair in the past, setting her up for her
current role as treasurer. Consequently, she has done an excellent job as treasurer,
sending tMRF’s in a timely manner, balancing our budget to accommodate our
club’s needs, efficiently turning in membership dues, and allowing Fremont to have
one of the highest membership rates and membership retention rates in the division.
Regita is also serving currently as a Division Committee member, working tirelessly to
fundraise through the ELIMINATE project. In order to gain donations, she has
enthusiastically put together a Mr. Key Club Pageant to allow Division 34 South to
donate even more to our ELIMINATE project. She is therefore incredibly dedicated to
both her club and division, serving and inspiring others on both levels of Key Club.
Moreover, Regita is simply a fun person to be around. She will always be one of the
first people to ask “How do you feel?” at meetings, make Key Club related jokes,
and urge others to join Key Club by educating them about the club. Her passion
and dedication are apparent just by meeting her, and I could not give anyone a
higher recommendation than I do Regita.
Please let me know if there is anything I can do to help further, and please contact
me if you have further questions.
Sincerely,
Neeja Patel
FHS Key Club President 2014-2015
neejapatel@gmail.com
K E Y C L U B

Fremont High School
Dedicated to excellence in education since 1923
1279 Sunnyvale-Saratoga Road, Sunnyvale, CA, 94087  408.522.2400  408.522.2468 (fax)
January 12, 2015
To whom it may concern
Regita Soetandar has been a phenomenal Treasurer and member of Fremont High School’s Key Club this
past year. This letter of recommendation will recount only a small portion of Miss Soetandar’s accomplishments in
the club. Her execution on following through with her responsibilities, dedication to service, and how she values
being inclusive are qualities that impressed me the most about her.
As Treasurer, Regita consistently made sure that our Club budget was balanced. Regita regularly kept
herself (and everyone else on Board) up to date with how much money our club was making, spending, and
fundraising. Regularly communicating and sharing information with the people you work with is a critical skill in
being an effective leader, and Regita clearly demonstrated that. Regita also worked on making sure that the Y.O.F.
Grant money that was promised to our Club last year actually got sent to us. The previous year’s Treasurer hadn’t
sent in any of the receipts for the reimbursements yet,
and it took Regita some investigating to get this handled before the deadline. She had to track down the previous
Treasurer and President (who have already graduated from our school) to get this accomplished. These are just a
couple examples of the amazing work Regita’s done as our Treasurer.
Regita’s dedication to service has also been impressive. This past year, she was our club’s representative
at RTC and she truly impressed the other Faculty advisor that went along with her. Regita opened herself up to
making more new friends and had an enthusiasm for learning as much as she could at the event. She also tried to
bring what she learned back to the club. Another example of Regita’s dedication to service is how she
accomplished these past 5 months. This past semester, in addition to earning a 3.8 GPA and completing college
applications, Regita’s completed more than 50 hours of community service. Wow!!! In fact, Regita earned more
community service hours than any other 12th
grader in our club this year.
Lastly, about 2 months ago, a teacher at our school who works with special needs students told me about
a student with a specialized plan that required him to learn how to make friends and be more socially involved in
school. This teacher suggested KEY Club to this student and she told me how he would come to one of our
meetings. When I learned about this and saw him at a meeting, I asked Regita to introduce herself and welcome
him to the club after the meeting since he’d need to sign up for events. In the weeks that followed, I noticed how
Regita continued to say hi to him after meetings and be so open to him after our club meetings. This young man
(who was incredibly shy) is now more comfortable interacting with Regita and is slowly interacting with other
students. Even though Regita might not realize her impact, I believe that this young man now feels like he belongs
and fits in with our club, school, and other teenagers because of her.
This example of inclusiveness is what makes Regita stellar. Yes, KEY Clubbers do community service, but in
the end KEY Clubbers are about making a positive difference in our community. This young man is a member of our
school community, and he now feels like he’s a part of our KEY Club community.
Regita is an incredible young leader with a big heart, and I hope that you will strongly consider recognizing
Regita Soetandar as Outstanding Treasurer. She has not just been a great Treasurer, but also an exemplary club
member, and an incredible human being. Please contact me at somsack_chaitesipase@fuhsd.org if you have any
further questions about this letter.
Sincerely,
Somsack Chaitesipaseut
Key Club Faculty Advisor
Fremont High School, Sunnyvale, CA

January 14, 2014
Re: Treasurer Contest
To Whom It May Concern:
I am proud to recommend Regita Soetandar for the CNH Key Club Distinguished Treasurer Award. I have a
long history with the K-family, starting out as a Key Club member, treasurer, then president. Since 2013, I
have been serving as the Kiwanis Advisor for my alma mater club. I have become very familiar with Regita’s
leadership style, work ethic, and passion for service. I cannot think of someone who better embodies the spirit
of Key Club.
Regita is a well rounded Key Clubber, being an effective leader and member at the same time. I would like to
share with you her accomplishments and what makes her excel.
First, Regita is a wonderful role model on how one can make the most out of their time in Key Club. In fact,
she has performed over 200 service hours during her membership. Sixty of those hours were performed in the
first semester of her busy senior year! She was recently recognized for having the most hours in her home
club, and the second most hours in the division. All of this was done outside of her responsibility as Treasurer,
and her passion is inspiring to other members.
Second, Regita always rises up to the challenge and finds opportunities to push her limits further. She began
serving the club as Fundraising Chair in 2013 and then was elected as Treasurer in 2014. She has attended
every Key Club training event - OTC, RTC, DCON - as well as meet with me on weekends for one on one
training sessions. She helped me prepare an annual budget by making cost and income projections. As a
treasurer, she has done a great job collecting dues and updating membership, providing regular treasury
updates, submitting TMRF’s on time, and working with the school for timely reimbursements.
Even beyond her role as treasurer, she finds more ways to give back to Key Club and the community. She
volunteered to plan Mr. Key Club, an annual pageant fundraiser in the division to raise money for Project
Eliminate. She is working cross functionally with the regional advisors, LTG, and presidents from other clubs
to take care of the logistics and market the event.
Lastly, Regita challenges the status quo and comes up with innovative ideas. She wants to wear a Key Club
stole at graduation and share this pride with other seniors. She pitched the idea to her fellow board members
and wrote a proposal to the club advisors. The proposal was very thorough and convincing; it included what
criteria would qualify a senior to wear a stole, how much members would pay versus the club treasury, and
fundraising ideas. This creativity and proactiveness makes Regita a trail blazer.
I have had the privilege of witnessing Regita grow into a great leader, which includes qualities that cannot
transcend on paper. Please contact me for further details about my recommendation for Regita as a CNH Key
Club Distinguished Treasurer.
Go D34S Purple Penguins!
In Service,
Kim B. Hoang
Kiwanis Club of Silicon Valley | Member Since 2012
kimbhoang@gmail.com | 408.966.0694 mobile
Kiwanis Club of Silicon Valley | Chartered 1988 | Sunnyvale, Ca

Treasurer Checklist
At the beginning of my term as treasurer, I wanted to go out of my
way and accomplish more than just monetary responsibilities. My
personal experiences enabled me to relate to fellow peers who were
not sure how to become more involved in our community. In the end, I
managed to handle all budgeting tasks, attend numerous division and
regional events, and submit treasurer monthly report forms while
bringing in more new-comers who have never performed service. I
completed all the tasks mentioned on this checklist to the fullest
extent.

CNH|KEY CLUB
District Contest
TREASURER CHECKLIST
This checklist must be completed in order for you to be recognized as Appreciation,
Outstanding, or Distinguished. You will need at least two individuals to verify that you have
completed the items on the checklist. These individuals must place their initials or provide you
with permission to place their initials in the appropriate column.
NOMINEE INFORMATION
Nominee Name: Regita Soetandar
CHECKLIST
INITIALS ITEMS AND REQUIREMENTS
Club Standards
KH Membership: Paid club membership dues by December 1
KH Service: Provided a minimum of 50 service hours as per Key Club International Constitution & By-Laws
KH Club Status: Home Club is in good standing and has paid dues
Work Accomplishments
SC Club Dues: In accordance with school policy, collected dues, submitted dues and updated roster to Key Club
International by December 1st
KH Member Education: Educated the membership on the purpose and value of dues
KH Accuracy in reporting: Checked the membership in monthly reports completed by the Secretary to the official dues
report (available from the Key Club Lieutenant Governor)
KH Club Budget: Prepared and have approved by the Board a budget for the year
SC Club Finances: Provided financial reports at the Board Meeting
KH Club Fundraising: Assisted the organization with fundraisers
KH Fundraising for Service: Assisted with organization and implementation of fundraisers for charitable causes (i.e.
UNICEF, Project Eliminate, March of Dimes, Children’s Miracle Network, PTP)
KH Division Communication: Communicated on a monthly basis with the Division Lieutenant Governor and/or Region
Advisor
Attendance
KH Club Meetings: Attended eighty-percent (80%) of all club general meetings
KH Board Meetings: Attended eighty-percent (80%) of all club executive board meetings
NT Division Council Meetings: Attended a minimum of six (6) Division Council Meetings
KH Kiwanis Meetings: Attended a minimum of one (1) Kiwanis Division Council Meetings or attended a minimum of
three (3) general Kiwanis meetings
NT Training Conference: Attended the Officer Training Conference or Region Training Conference
NT Treasurer Workshop: Attended the Treasurer Workshop at District Convention, International Convention, Officer
Training Conference, or Region Training Conference
CERTIFICATION OF ORIGINALITY
This certifies that we, the undersigned, verify the completion of the aforementioned
requirements by the individual named on this application. All appropriate criterions have
been identified on this form.
Identified requirements must be met in order to be eligible for this recognition. It is also understood that the
decisions of the judges are final and no changes, alteration or re-judging will take place after the judges and the
Member Recognition Chair have certified the results. NOTE: All names, initials and contact information are
ONLY required if used as verification. REMEMBER: There must be at least 2 out of 4 people verifying task
completion. Signatures from the school representative and the Kiwanis club representative may not be by the
same person.
*You may only include those who are verifying completion of the checklist items.*
INITIALS POSITION E-SIGNATURE E-MAIL PHONE W/ AREA CODE
SC Faculty Advisor Sonsack Chaitesipaseut Somsack_chaitesipase@fuhsd.org (408) 522-2488 ex. 3811
KH Kiwanis Advisor Kim Hoang kimbhoang@gmail.com (408) 966-0694
NT Key Club Lt. Governor Noori Tawakol d43s.cnhkc.ltg@gmail.com (408) 489-7448
Kiwanis Lt. Governor

Proof of Attendance
I knew that serving my club as treasurer meant that I would have to
sacrifice a large chunk of my time for budgeting and communicating with
my home club, the division, and our sponsoring Kiwanis club. Initially, I
wasn’t expecting to accomplish as much service or attend as many
projects. However, I gradually accumulated service hours from numerous,
smaller events, and was able to attend Kiwanis Family meetings and go on
roadtrips for training conferences. Being treasurer has encouraged me to
attend more and more events to set an example for fellow Key Clubbers.

CNH|KEY CLUB
District Contest
PROOF OF ATTENDANCE
NOMINEE INFORMATION
Project, Activity, Event Date
Level of Activity
Service Hours
Club Division District International
1. Kiwanis Takeover Meeting 4/17/2014 X 0
2. Cherry Blossom Festival 4/27/2014 X 5
3. May DCM 5/10/2014 X 2
4. Kiwanis Special Games 5/16/2014 X 5
6. Officer Training Conference 6/21/2014 X 0
7. June DCM 6/21/2014 X 0
8. Relay For Life Quickly's Fundraiser 7/16/2014 X 5
9. August DCM 8/16/2014 X 2.5
10. Full Circle Farm 8/16/2014 X 3
11. Full Circle Farm 8/18/2014 X 3.5
12. Kiwanis Family Meeting 8/23/2014 X 0
13. Full Circle Farm 8/30/2014 X 4.5
14. Regional Training Conference 9/21/2014 X 0
15. September DCM 9/21/2014 X 0
16. Firehouse Pancake Breakfast 10/11/2014 X 6.5
17. Ellis Elementary Fall Fair 10/23/2014 X 3.5
18. Suicide Prevention Walk 10/28/2014 X 4.5
19. Kiwanis Precinct Election 11/1/2014 X 3
20. November DCM 11/15/2014 X 2.5
22. SCS Christmas Shop 12/5/2014 X 2
24. Blanket Dropoff 12/19/2014 X 2
25. December DCM 12/20/2014 X 3
26. Litter Pickup 1/7/2014 X 1
27. January DCM 1/10/2014 X 1.5
28. Conclave 1/10/2014 X 0
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
60
Nominee Name: Regita Soetandar
CERTIFICATION
The E-Signer has to be your club President, Secretary, or Faculty/Kiwanis Advisor. Presidents and Secretaries may not sign-off on their own form.
E-Signature: Neeja Patel E-Signer’s E-mail: neejapatel@gmail.com
E-Signer’s Position: Club President E-Signer’s Phone Number: (408 242-4727
ATTENDANCE
Total Service Hours

Financial Records
A large portion of my duties as treasurer involved handling the club’s
money, reporting our financial standing to the club officers at board
meetings, and sending the treasurer’s monthly report forms to the division’s
lieutenant governor and regional advisor. I worked alongside my Kiwanis
advisor to craft an annual club budget. As my term progressed, I recorded
our finances, adjusted the budget accordingly, and collected dues. From
these experiences I became better at handling and counting cash and
directing my club to spend more wisely.

During the
beginning of my
term and the
school year, I
worked closely
with my Kiwanis
advisor to craft
a budget that
our club would
be able to
follow for the
rest of the year.
Honestly, I was
unaware that
treasurers were
expected to
outline a budget
and was a little
intimidated to
plan the whole
term's spending. Nonetheless, I gained hands-on experience and
technical knowledge of Google Spreadsheets. As we worked
together to hash out budgeting plans, my Kiwanis advisor taught me
various shortcuts for efficient budget calculations, spreadsheet
consistency, and categorical organization. Those shortcuts took a
while for me to memorize, but it made budgeting less of a technical
issue.
Financial Records
Budgeting

Along with the budgeting reports, I created another Google
Spreadsheet in order to keep track of the finances and
monetary allocations that my club decided on. The spending
was organized in specific categories and had details, such as
event date, description, status, income, and expenses, to
describe each occurrence. From the shortcuts that I learned
previously for budgeting, this made the task of determining
the net value of each event less tedious, and enabled me to
work more efficiently and rapidly. At the bottom, there are
cumulative totals for income, expenses, and net value which
would match up to the current balance of the club's treasury.
Financial Records
Reports

In order to update the Google Spreadsheet report, I needed to
work with my school's accountant. She provided me with
printouts of the club's treasury status when I requested them,
which would be at least once every month because I had to fill
out the Treasurer's Monthly Report Forms. These summaries
allowed me to check if various deposits and reimbursements
were submitted properly and in a timely manner.
Financial Records
Account Summaries

A necessary requirement of each treasurer is to submit a monthly report form which
would summarize the club's current financial standing, fundraisers held, and
expenses. I made it a goal to submit the monthly report forms by the early bird date,
the first of every month, for each TMRF, and did so accordingly. These forms were
reviewed by the club president, Faculty Advisor, Kiwanis Advisor, division Lieutenant
Governor, and Regional Advisor.
My first shot at submitting a TMRF
Financial Records
Treasurer's Monthly Report Forms

e CALIFORNIA–NEVADA–HAWAII DISTRICT
KEY CLUB INTERNATIONAL
Treasurer’s Monthly Report Form
Reported BY:
Delinquent After December 31
INT’L
DISTRICT
DUES PAYMENT Date #Paid
10/
28
HIGH SCHOOL
NAME OF KEY CLUB DIVISION
REPORT FOR THE MONTH OF SPONSORING KIWANIS CLUB
MONEY RAISED MONEY SPENT MONEY DONATED MONEY FOR IDD CURRENT CLUB BALANCE
FUND-RAISERS (Describe briefly. Put N/A for all sections that do not apply. Use separate sheet if necessary.)
Club DATE (s) PHONE # of organizations Funds Raised
EXPENSES (Describe briefly including misc. meeting expenses. Use separate sheet if necessary.)
PRESIDENT TREASURER FACULTY ADVISOR
MUST BE EMAILED TO LTG
BY 3RD
OF MONTH
(One to LTG, One for club FILES)
Fremont Key Club 34S
August 2014 Silicon Valley
$95.22 $2,538.51
$95.22 purchase of milk tea to fundraise during Relay For Life event
$106
Relay For Life milk tea sale
Kiwanis Proclamations
7/12
8/6
$71
$35
$0 $
11/28 135
11/28 135
Regita SoetandarNeeja Patel
(Mr. C)

Reported BY:
INT’L
DISTRICT
10/
28
HIGH SCHOOL
BY 3RD
OF MONTH
October 2014 Silicon Valley
$0 $1841.27
No expenses, but $540 collected in early bird dues from 45 members. One member was covered by the club
$11
Charged $.50 more for membership
dues
$11
$
10/31 46
10/31 46
(Mr. C)

Reported BY:
INT’L
DISTRICT
10/
28
HIGH SCHOOL
BY 3RD
OF MONTH
November 2014 Silicon Valley
$271.68 $1982.59
Not counted towards expenses, but $168 collected from on-time dues from 14 members. Will reimburse $161 to
Kim for MUC online payment
$20.57 reimbursed towards bake sale materials
$251.11 reimbursed for blanket making project for premature babies. YOF letter sent, so most expenses from
that project will be covered.
$420
Charged $.50 more for membership
dues
Bake Sale
Kiwanis Proclamations
11/1/2014
11/19/2014
$7
$248
$165
$
11/30 60
11/30 60
(Mr. C)

Another goal that I set
for myself at the
beginning of my term
was to submit as many
dues as possible by the
early bird date,
November 1. I was able
to work closely with my
secretary in order to
update our membership
list on a Google
Spreadsheet, separating
the members by
graduating class year
and listing them in alphabetical order by first name, and counting the money under the
supervision of my Faculty Advisor. Because of the new feature on the Membership Update
Center, I found paying for membership dues online to be more time-effective. I
coordinated the payment with my Kiwanis Advisor; she would pay online using her credit
card and I would reimburse her for each deposit. This happened for each wave of
membership forms that I collected, usually at the end of each month.
Financial Records
Dues Collection

Fundraisers
My club conveniently has a Fundraising Chair who is able to
coordinate many of the club’s fundraisers. However, I still play a
part in coordinating them and reviewing the overall logistics of
each fundraiser. I was fundraising chair myself last term, and I was
able to use that experience to guide this year’s fundraising chair
and create better and more effective fundraisers. I work
alongside my fundraising chair and we make sure to work with the
other officers to promote these events.

This fundraiser idea was conceived a couple years back,
but there was not enough interest to purchase crewnecks
in bulk for a cheaper price. The fundraising idea was
finally implemented last year and we ordered 30
crewnecks in various sizes. In April, we ended up selling all
but two of the
crewnecks.
Pre-orders
started during
the beginning
of 2014. Funds
were used in
order to
subsidize for the cost of DCON for attendees. This
fundraiser was quite successful, since we bought each
crewneck at $18 and sold them for $25, raising a profit of
$7 per crewneck. Our income totaled $700 and expenses
were $540, resulting in a net profit of $160. This fundraiser
was not to difficult to execute because the design was
premade by a past Key Clubber, but we could have
earned more if we had chosen a different type of clothes
at a cheaper price.
Fundraisers
Crewneck Fundraiser | April 2014

Every year, our Key Club holds a booth
at our local Cherry Blossom Festival in
order to fundraise a little bit more. This
year, we did henna and face painting
for various prices depending on the
design. The fundraiser was a fun hands-
on experience for members who
volunteered
to man the
booth and make henna designs
for those who dropped by.
Henna tubes are usually
inexpensive, but we charged
customers a little more based on the
complexity of each design they
requested. Materials were donated from
club officers, so there was no need to
reimburse anyone. At the end of the day
we made a profit of $80, which would
go towards materials for a joint project
with a neighboring Key Club.
Fundraisers
Cherry Blossom Festival | April 30, 2014

My school hosts a school-wide event and allows each
campus club to sell home-made goods during lunch in an
effort to encourage clubs to fundraise and advertise
themselves for the next school year. I was already familiar
with the inner
workings of this
particular event
because it occurs
every year,
however, this was
my first time
coordinating the
event for my Key
Club. It did not turn out to be a huge hassle because all we
needed to do was purchase food and distribute it. We
made a profit of $57 and the food was donated by club
officers and various eating utensils were donated by the
Faculty Advisor. These proceeds went towards materials for
a joint project with a neighboring Key Club. This fundraiser's
profit was not as large as previous events because we
were competing with over 30 other clubs, however, we
were one of the few clubs to bring in a sizable profit.
Fundraisers
International Day | May 9, 2014

Every year that my Key Club attends a Relay For Life
Event, we host an on-site fundraiser. At the end of the
event or when we run out of items to sell, we donate all
the profits to the American Cancer Society, which
sponsors Relay For Life. In the particular city that this RFL
was hosted, boba is THE drink if you wanted to entice
customers with a refreshing beverage, especially during
the summer. We decided to purchase fifty cups of regular
milk tea with boba and expected the milk tea to sell out
within an hour or less. Despite selling on-site for over five
hours, we only managed to sell half of those cups. This
really shocked me because I thought that boba
appealed to the majority of RFL attendees. However, it
turns out that most participants had never even tasted or
heard of milk tea and were unwilling to do so at the
event. At the end of the day, this fundraiser turned out to be a learning lesson for me
because it is important to consider the demographic of event attendees before deciding
to sell particular snacks or drinks.
Initially, we sold cups at $3, but as the milk tea began to get warm and the ice cubes
started to melt we slashed the price to $1 per cup. The expenses for the boba was $95.22
while our income was only $71. As a result, we were unable to donate anything to the
American Cancer Society since we needed to reimburse our fundraising chair for
purchasing the milk tea.
Fundraisers
Relay For Life Quickly's Fundraiser |July 12, 2014

This is a common yet extremely effective fundraiser that
seems to never get old. Our Key Clubbers were more than
eager to start collecting coins for UNICEF up until
Halloween. We distributed over 20 boxes and numbered
them in order to keep track of the names responsible for
each box. Since the boxes arrived free of charge, except
for the shipping and handling fees, the expenses for this
fundraiser were virtually zero
and we fundraised a lot of
coins. When all the boxes
were collected, we raised
$200. Advertising seemed
unnecessary because
members, including myself,
simply went from peer to
peer at school, requesting
their spare change for a
greater cause. Even more was raised during Halloween;
rather than requesting candy, Key Clubbers went trick-or-
treating for coins. On top of those funds, our advisors
pledged to match the person who raised the highest
amount of coins, so after the whole event the funds raised
doubled.
Fundraisers
Trick-or-Treat for UNICEF | October 2014

Our club decided to
hold an afternoon
bake sale by the
entrance of a local
Starbucks with their
permission. In the
past, bake sales
have worked
miraculously for our
club and have always attracted many Starbucks
patrons. We sold various treats donated by club officers,
ranging from brownies to cookies and cupcakes to
marble cakes. The bake sale turned out to be extremely
successful as it always has been, raising $248 which we
would use for project materials to host a Divisional
Council Meeting at our school. Furthermore, little to no
advertising was implemented, besides the home-made
posters at the table. Some members requested
reimbursements for materials purchased, which totaled
$20.57. Even with the materials cost, the net profit was
$227.43, a huge sum for a relatively low-key fundraiser.
Fundraisers
Bake Sale | November 1, 2014

Like the International Day event held
in May, this was another school-wide
event that invited all campus clubs to
sell homemade food during lunch. This
is yet another school event that I am
all too familiar with because it occurs
each school year. We decided on
selling a type of dessert because of
the success of the bake sale. A club
officer single-handedly baked, frosted,
and decorated
nearly 100
delicious cupcakes the night before.
We sold each cupcake at $1 each
and had less than 40 minutes to sell
everything. However, less than half of
the cupcakes were sold because
many other booths were also selling
sweets and dessert items. At the end
of lunch, we raised $37, which we
would put towards District Convention
costs.
Fundraisers
Tastes of the Worlds | December 9, 2014

Kiwanis Relations
Many Key Clubbers are not aware of the huge support that their clubs receive from
their sponsoring Kiwanis clubs. At first, I was reluctant to attend Kiwanis Family and
Takeover meetings because I was easily intimidated by the content of their
agendas. However, the more and more I was able to familiarize myself with them at
other Key Club and Kiwanis-sponsored events, the more I realized that
communicating with them on a regular basis was crucial to any Key Club. These
were the same adults who would sponsor our District Convention trip, yet not many
people acknowledge their efforts. Now, I look up to my Kiwanians for guidance for
various club affairs and I attend several of their weekly and monthly gatherings.

For the past few
months I have joined
the my local Kiwanians
for a family meeting at
one of the Kiwanian's
houses. My Key Club
and a neighboring
high school's Key Club
regularly attended
these monthly
meetings, since we
are both sponsored by
them. At the meetings, we discussed a large range of topics, chatting about
ourselves, occurrences and incidents at school, and most importantly, the
status of our Key Clubs. The Kiwanians were very helpful and proved to be a
huge resource for Key Club-related issues, such as planning out costs for District
Convention and the do's and don'ts of Key Club etiquette. These meetings are
much more low-key and informal than most Kiwanis gatherings, however, I
enjoyed the
atmosphere of these
kinds of meetings. It
reduced the overall
intimidation of these
demographically
older and more
mature get-
togethers.
Kiwanis Relations
Kiwanis Family Meetings

The first time I attended a
Kiwanis Take Over meeting
was right after I came back
from District Convention.
Attending DCON made me
realize how much time,
energy, and resources
Kiwanians willingly gave up
for one crazy weekend and I
wanted to be able to acknowledge these people sponsoring our trip in
person. These meetings were more bigger than the Family Meetings; they
met every week in a sit-down diner with a mouth-watering menu. I
observed how much money the Kiwanians were able to pool for various
local organizations. They had their own traditions and games at each
meeting which were also ways to fundraise for those local organizations. I
was able to take part in their meetings watch how their meetings took
place. And as a token of gratitude for being able to attend the take over
meetings, the
Kiwanians
donated
money for our
Key Clubs at
the end of
each meeting,
a great
incentive for
any club
treasurer.
Kiwanis Relations
Kiwanis Take Over Meetings

For this joint project with the Kiwanians, we were tasked
with distributing election bags to the respective precinct
voting areas. However, we did not drive from precinct to
precinct. There was a large truck filled with ballots and
voting equipment that we organized outside our city
hall. Individuals responsible for overseeing their precinct
picked up the
bags, signs, and
other equipment
by car. I arrived
early in order to
help organize and
sort the bags but
unfortunately it
started to rain
heavily. Despite
this, we still managed to successfully organize the
equipment in time for those in charge of their precinct. I
strengthened my bond with more Kiwanians that day as
well; we got into a heated discussion about cultural
foods.
Kiwanis Relations
Kiwanis Precinct Elections

I didn't get to
interact with as
many Kiwanians
at this event, but I
did get to see the
impact that this
event brought to
many students
around the
region, both for
Key Clubbers and
those with special
needs. I got to solo-lead a great group of kids through the
various events at the Games and helped them win ribbons for
their events. Throughout the events, it was amazing seeing
many other Key Clubbers in my division and meeting members
of Circle K. My sponsoring Kiwanis Club provided rides from our
school directly to the event and back, so I was able to get to
know them better during the rides. This event only made my
gratitude for Kiwanis grow larger. Each year that I volunteer for
this momentous event, I am reminded of how supportive Key
Clubbers, Circle K'ers, and Kiwanians are of each other on
multiple levels. I do not think I can sufficiently express
appreciation for my Kiwanians.
Kiwanis Relations
Kiwanis Special Games

Communication
I believe that communication is the KEY in avoiding conflicts and reaching
maximum productivity. I rely on several mediums of communication in order to
connect among other officers, relay information to the members of our club,
update our sponsoring Kiwanis club about club events, and keep in touch with
the division’s lieutenant governor. If any arising conflicts were to occur, I made
sure to contact the appropriate people and resolve the issue as efficiently and
quickly as possible. Through communicating with Key Clubbers, Kiwanians, and
others in the community, I was able to create lasting relationships, ask questions,
receive vital information, and share concluding thoughts.

On the club-level, I relied largely on informal means of communication through Facebook
messenger, Facebook groups, texting, emails, and video chats. Many of these informal methods of
communication enabled quick responses and some last-minute decision-making.
Communication
Club Level

On the division-level, more formal methods were used, mainly through Google email. I was kept in
the loop when I signed up for my division's Gmail reflector, which provided updates about division-
wide events, such as District Council Meetings, fundraisers for Project Eliminate, and division socials.
I also used texting and Facebook messenger to contact my Lieutenant Governor about various
Key Club affairs and contacted other clubs' advisors.
Communication
Division Level

For District-level communications, I also signed up for the CNH district's membership
recognition Gmail reflector and CNH's treasurer email reflector. I also contacted the
CNH district treasurer, Darin, to ask a few questions about membership dues and
updating the Membership Update Center.
Communication
District Level

I had never envisioned maintaining active communications with my local Kiwanians when I joined Key Club.
Because they were much more older than I was, I felt as though I would not be able to connect with them
as I could with my peers at school. However, I have grown to realize that they are an integral part of any
Key Club and many of those Kiwanians were more than happy to assist me with my club duties.
Communication
Kiwanis Level

I sent numerous emails to various Kiwanis offices in regards to membership items and
the status of our club's Youth Opportunities Fund grant.
Communication
Kiwanis International Level

Miscellaneous
Being a Key Clubber this year meant more than fulfilling my
duties as treasurer. I wanted to become involved in as many
aspects of Key Club as possible and enjoy my time during my
last year in Key Club. My mind was truly on “carpe diem”
mode. From the opportunities available through my club,
division, and region, I became exponentially more involved on
multiple levels of Key Club than I have ever anticipated.

Over the summer during my term,
my division's lieutenant governor
sent out applications for spots on
the divisional Project Eliminate Task
Force. I eagerly jumped at the
opportunity to do so because I
wanted to be involved in as many
levels of Key Club as I could. The
task force resulted in two
committee members and enabled
me to get to know other Key
Clubbers in the division and my
lieutenant governor. We raise
awareness for Project Eliminate
through fundraising and
advertising through social
media. Our biggest fundraising
event of the year is a Mr. Key
Club Pageant, where male Key
Clubbers participate in fashion
shows, showcase their talent,
and are interviewed during a live
Q&A session. The pageant is yet to occur, but we have already
noticed a huge amount of interest from clubs across the division,
especially from some male members.
Miscellaneous
D34S Project Eliminate Task Force

This was not my first year attending RTC, but I regret not
attending more in my previous years. I was the sole
representative from my home club to attend the
training event. I thought I
was going to feel a little left
out, but I joined others from
my division in lots of RTC
activities, bonded with my
rotation group over skits,
and learned more about
my role as treasurer. One of
the workshops allowed
treasurers to get together
and discuss the status of their clubs in terms of fundraisers
and communicating with our clubs and our fellow
officers. I realized that my service as a Key Clubber was
not limited to
community service, but
also for serving my club
directly and helping other officers in other high
schools. I gained more knowledge about
coordinating fundraisers and I heard from others
about fundraising successes and failures. I returned
from RTC with this knowledge in mind and gained
a few fundraising ideas. On the trip back home, I
was able to bond with three of my advisors, who
were able to attend even though I was the only
attendee from my school. All in all, RTC opened
my eyes about my role as treasurer, I was able to
bond with other Key Clubbers, and my gratitude
for my Faculty and Kiwanis advisors only increased.
Miscellaneous
Regional Training Conference

My home club traditionally hosts a division
council meeting each November and this
event has proven to be extremely consistent
year after year. This year, a record of over 80
Key Clubbers from our district showed up for
this fun and social event. As a part of the
DCM, we make twist-tie blankets for
premature babies in the Lucile Packard
Children's Hospital. With the help of those who
attended, we worked collectively and made
30 twist tie blankets (yet another record). In
return, this huge success came a large
monetary cost. The cost for the blanket
materials was a little over $250. But with the
success of some of our previous fundraisers,
we were able to cover for that amount. In addition, our club secured a $215
Youth Opportunities Fund grant the year before, so we managed to gain back
much of what was spent. A few weeks after the DCM some members and I drove
to the LPC Hospital at
Stanford University to drop off
the blankets. We were
treated by the head nurse
with a private tour of the
Neonatal Intensive Care Unit,
which was also adorned with
various baby blankets for the
premature babies. A local
newspaper also reported
about the blanket making
project and published articles
about the project on their website and in print.
Miscellaneous
November DCM

We usually use the Youth Opportunities Fund grant to help off-set
the cost of the blanket materials required for our November
Division Council Meeting, which we host each year. Below is a
letter that I wrote to claim the funds.
Miscellaneous
Youth Opportunities Fund (YOF) Grant

Year after year, Key Clubbers from around the district look
forward to the annual Mr. Key Club Pageant. This pageant
is one of the biggest events in the district, attracting over 80
attendees last year. This year, as a part of my divison's
Project Eliminate Task
Force Committee, we
were tasked with planning
the event. My task force
and I invested a huge
amount of time for
coordinating, contacting
the respective people,
and creating a five-page
long event agenda
because we wanted to
make the pageant bigger
than it has ever been. Traditionally, the goal of this
fundraiser is to raise awareness for Project Eliminate and
raise as much money as possible from tickets sold for the
show. At the same time, male members who participate in
the event strive to win prestigious awards, such as Hottest
Hottie, Mr. Congeniality, and the coveted Mr. Key Club.
Miscellaneous
Mr. Key Club Pageant

DistinguishedTreasurer_SoetandarRegita

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