Practical Guide on Moving workforce to homebased arrangements during the Covid19 lockdown.

1. How to Move to Homebased Work
During Corona Crises
A Quick Guide For HR and Managers to Handle Unplanned Movement to
Work from Home During Crises Time
By: Rada Hrout
HR and Organizational Behavior Expert
www.linkedin.com/in/radahrout

2. How to Move Your Workforce to Homebased Arrangements During Coronavirus Time
With the spread of the Coronavirus across continents, countries are asking their people
to stay home and limit their movements outside. This puts growing pressure on
organizations to find a ways that keep work going during curfew time.
How to move the majority of your workforce to work from home without previous
preparations?
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Elements Impacting Homebased Work Enablement:
Technology
Home-Based
Workforce
Management
Jobs
What are the technology
enablers to make how
based work possible
Is every job a possible
candidate for homebased
work
How to manage your staff
and delivery while
working from home

3. Which Jobs Can Work Remotely?
Jobs that Can Work Remotely During Crises Time
Jobs
Jobs that Can Not Work Remotely
Doesn’t require face to face interaction with
employees or customers on daily bases
Physical Interaction
Require face to face interaction with employees or
customers on daily bases
Have no physical tasks which needs presence in
the organization premises
Physical Production
Have physical tasks which needs presence in the
organization premises
Can be done through the phone, internet or sent
through courier
Tasks Nature
Requires special tools which require presence in
the premises
Use computer applications for work execution up
to 50% of the time
Use of Computers
(For those jobs in case they were able to stay in company
premises follow the coronavirus protection instructions:
https://www.linkedin.com/posts/radahrout_hr-role-during-the-
corona-virus-spread-activity-6640277620871180288-Y5Ci
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4. ManagementHow to Manage Remote Teams?
Managing remote employees is not an easy task, specially in crises time when the whole family is home. More responsibility lies on the
people managers shoulders to make sure work deliverables are achieved according to plan.
Factors to consider to facilitate remote work
Tasks & Responsibilities Design
To allow an office-based job to become home
based, some adjustments need to be done as:
• Tasks: Transform the tasks into clear
deliverables with clear outputs, and
deadlines
• Response: Define SLAs (Service Level
Agreement) for the response times on:
(emails, calls, employees related requests…)
• Workflow: if the workflow of processes and
approvals which involve the employee is not
automated then use soft copy forms and
circulate them through emails to manage
work during emergency time
• Legal documents: Documents which needs
hard copy signature can be done though
online legal software when possible (ex.
docushare)
Planning and scheduling is core for successful
remote work experience:
• Tasks: Prepare a weekly schedule for the
deliverables expected from the and
communicate it to him fore the start of the
targeted week (employee also can do this
step)
• Time: Agree with the employee how he/she
will manage the time during the day:
• On Call time
• Offline time
• Meetings: Schedule the meetings and
sessions with the remote team before hand
and minizine ad hock calls as possible
Communication with the employees in home-
based arrangements should be continuous to
keep them engaged with the organization and
on track in their delivery:
• Use video and audio calls when
communicating with remote teams not only
emails and texts
• Bring teams together using web conference
to maintain the team bonds
• Don’t limit the meetings time on work and
add personal element to them
• Schedule feedback sessions on weekly or
biweekly bases and work with the
employee on improving the remote work
experience for both sides
Scheduling Communication
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5. What are the Enablers for Remote Work? Technology
Hardware
In order to make remote work possible technology enablers should be available for the jobs that require computer-based work or
connection with other people within or outside the organization.
Laptop, or Desktop: If the Organization can’t provide laptop for all
staff which can work remotely, employees to use their personal
laptops or desktops during the crises time
Connectivity
High speed internet connection to enable the use of the core
systems and collaboration platforms
Intranet (VPN)
If the Organization has its internal intranet and systems, its
important to give VPN access to employees to be able to access
the company systems remotely (ex. ERP, HR System, Sales Point…)
Applications
Platforms to enable effective connection with other team
members or customers, (Video, Audio, Screen share…. Platforms)
Collaboration
The platforms and systems each job needs to perform their tasks
fully (ex. Design , statistical, presentation, analysis, project
management…)
If the Organization can’t provide laptop for all staff
working remotely, employees to use their personal
laptops or desktops during the crises time
Organizations’ to cover the monthly internet bill during
the remote work period
To be done immediately to be prepared for unplanned
emergency
To make sure the employees have these applications on
their hardware devices
To assess best collaboration tools and connect staff to
them before hand (ex. WebEx, Webtell, Zoom)
Information security applications to be installed on the hardware
devices and Cloud storage to be used for data saving and sharing
Security
To connect remote staff to secured cloud storage to be
used for data saving and sharing
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6. Rada Hrout
HR and Organizational Behavior Expert
www.linkedin.com/in/radahrout