Unit 2 Office Layout

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Unit 2 Office Layout

  1. 1. Unit 2 Office Layout
  2. 2. Aims of the Lesson 1 <ul><li>Today’s Lesson </li></ul><ul><ul><li>An intro to office layouts </li></ul></ul><ul><ul><li>Cellular </li></ul></ul><ul><ul><ul><li>Advantages/Disadvantages of Cellular </li></ul></ul></ul><ul><ul><li>Open Plan </li></ul></ul><ul><ul><ul><li>Advantages/Disadvantages of Open Plan </li></ul></ul></ul>
  3. 3. Cellular <ul><li>A Cellular office consists of a number of rooms in which an employee works on his own or with a few other employees. </li></ul><ul><li>Employees can lock their doors and can have privacy when required </li></ul>
  4. 4. Open Plan <ul><li>An Open Plan office is a large area where employees work together </li></ul><ul><li>Room dividers, soundproof screens may be used to provide some privacy </li></ul>
  5. 5. Your Slideshow <ul><li>Slide 1 = Describe Cellular Office </li></ul><ul><li>Slide 2 = Adv/Dis Cellular </li></ul><ul><li>Slide 3 = Describe Open Plan Office </li></ul><ul><li>Slide 4 = Adv/Dis Open Plan </li></ul>
  6. 6. Aims of the Lesson 2 <ul><li>Today’s Lesson </li></ul><ul><ul><ul><li>Advantages/Disadvantages of Cellular </li></ul></ul></ul><ul><ul><ul><li>Advantages/Disadvantages of Open Plan </li></ul></ul></ul><ul><ul><ul><li>Factors that affect office layout </li></ul></ul></ul>
  7. 7. Cellular Office <ul><li>Advantages </li></ul><ul><li>Make it homely adding pictures </li></ul><ul><li>Private </li></ul><ul><li>Quiet and less distractions </li></ul><ul><li>Concentrate on task </li></ul><ul><li>Lock doors to stop people using your equipment </li></ul><ul><li>Disadvantages </li></ul><ul><li>May work with someone you don’t like </li></ul><ul><li>Miss out on decisions </li></ul><ul><li>Harder to manage staff </li></ul><ul><li>Isolated </li></ul><ul><li>Poorer communication (possibly) </li></ul>
  8. 8. Open Plan Office <ul><li>Advantages </li></ul><ul><li>Wont be lonely </li></ul><ul><li>Better communication </li></ul><ul><li>Easier to manage </li></ul><ul><li>Wont miss out on decisions </li></ul><ul><li>Disadvantages </li></ul><ul><li>Possibly messy </li></ul><ul><li>Noisy with lots of distractions </li></ul><ul><li>Always being watched – pressured </li></ul><ul><li>Cant lock items away – theft </li></ul><ul><li>Cant set the office up the way you like it –lighting etc </li></ul>
  9. 9. Factors that Affect Chosen Office Layout <ul><li>Your position in the company </li></ul><ul><li>Size of the company e.g. number of workers </li></ul><ul><li>Premises available </li></ul><ul><li>Type of work you are carrying out </li></ul><ul><li>Amount of money available </li></ul>
  10. 10. Aims of the Lesson 3 <ul><li>Last Lesson </li></ul><ul><li>Intro to office layouts </li></ul><ul><li>Cellular </li></ul><ul><ul><li>Adv/Disadvantages </li></ul></ul><ul><ul><li>Open Plan </li></ul></ul><ul><ul><li>Adv/Disadvantages </li></ul></ul><ul><li>Factors that affect chosen layout </li></ul><ul><li>Today’s Lesson </li></ul><ul><li>Office Ergonomics </li></ul><ul><li>Homeworking/Teleworking </li></ul><ul><li>Hot Desking </li></ul>
  11. 11. Office Ergonomics <ul><li>Ergonomics looks at how the working environment i.e. furniture, equipment, heating, lighting, affects the work of employees </li></ul><ul><li>Improving the ergonomics will: </li></ul><ul><ul><li>Improve employee morale and commitment </li></ul></ul><ul><ul><li>Increase output and efficiency </li></ul></ul><ul><ul><li>Reduce accidents and injuries </li></ul></ul><ul><ul><li>Reduce sickness and absenteeism </li></ul></ul><ul><ul><li>Reduce stress </li></ul></ul>
  12. 12. Homeworking/Teleworking <ul><li>Homeworking is where employees, as part of their conditions of employment work at home some or all of the time </li></ul><ul><li>Not suitable for jobs where regular face to face meetings are required </li></ul><ul><li>Suitable for journalists, designers, accountants, computer consultants </li></ul><ul><li>Teleworking </li></ul><ul><ul><li>Work which undertaken outwith the company and then sent via ICT equipment is called teleworking </li></ul></ul>
  13. 13. Hot Desking <ul><li>A hot desk is a desk that can be booked and used for a short period of time </li></ul><ul><li>Employees who work from home often book these when they come in to give presentations or for meetings </li></ul>
  14. 14. Aims of the Lesson 4 <ul><li>Last Lesson </li></ul><ul><li>Intro to office layouts </li></ul><ul><li>Cellular </li></ul><ul><ul><li>Adv/Disadvantages </li></ul></ul><ul><ul><li>Open Plan </li></ul></ul><ul><ul><li>Adv/Disadvantages </li></ul></ul><ul><li>Factors that affect chosen layout </li></ul><ul><li>Office Ergonomics </li></ul><ul><li>Homeworking/Teleworking </li></ul><ul><li>Hot Desking </li></ul><ul><li>Today’s Lesson </li></ul><ul><li>Adv/Disadvantage of Homeworking/Teleworking </li></ul><ul><li>Job Sharing </li></ul><ul><li>Flexitime </li></ul><ul><li>Touch Down Areas </li></ul><ul><li>Carrel </li></ul>
  15. 15. Advantages/Disadvantages of Teleworking <ul><li>Advantages </li></ul><ul><li>Disadvantages </li></ul>
  16. 16. Other Working Methods <ul><li>Job Sharing </li></ul><ul><li>Employees share a full-time job between them </li></ul><ul><li>Paid a proportion of the full salary </li></ul><ul><li>Not suitable for management post </li></ul><ul><li>Flexitime </li></ul><ul><li>Employees have flexibility in start and finish times </li></ul><ul><li>Avoids traffic congestion </li></ul><ul><li>Employees may use clock in clock out times </li></ul>
  17. 17. Other Key Words <ul><li>Touch Down Areas </li></ul><ul><li>Work areas that do not need to be booked </li></ul><ul><li>Used by staff who visit the office infrequently </li></ul><ul><li>Carrels </li></ul><ul><li>A small booth in an open plan office to give the employee more privacy </li></ul>

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