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User Synchronisation
Course Data Project
Blackpool and The Fylde College
Peter Greenall, Robert Hooper, Scott Smith & Laura Whitaker
Implementation Overview
Tribal EBS
Student Records
Course File & Content Ownership
http://www.blackpool.ac.uk
XCRI-CAP
• User synchronisation with Active Directory
to ensure all users exist for the allocation
of content ownership
• Course data import from EBS student
records system
1
• Content update trigged – content owner notification
• Verification at least every 12 months to check web and
prospectus information
• Major or Minor Amendment
• Programme Validation/Re-validation
2
• User Authenticates
• User views owned and editable content
• Updates are version controlled in a ‘revision node’
• Editing always linked to the latest version, even if not published
3
• Moderator notified of content update
• Content is either approved or referred back to the owner
• Content owner notification
4
• Approved content is published on the
College website and within the XCRI-CAP
feed
5
Key Benefits Workflow
• Complete review of processes relating to
the internal collection and publication of
course information
• Alignment of the programme validation/re-
validation process, identifying trigger points
where EBS and Drupal should be updated
• Improved communication between internal
stakeholders resulting in a clearer
understanding of course data processes and
change implications
Key Challenges
• Managing competing external demands
(e.g. KIS, HEFCE Audit, QAA Review,
Funding/SNC changes)
• Managing competing internal demands
(e.g. staffing changes, software and
hardware upgrades, new website launch)
• Underestimation of the scale/scope of
course data management
• Complexity of interfacing the various
business processes involved in course data
management