Library Hacks: Getting the most out of YOUR Music Library!
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Tips and tricks to most effectively find and access library resources. Work smarter, not harder, to become the savviest patron you can be!
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Library Hacks: Getting the most out of YOUR Music Library!
- 1. Library HacksGetting the most out of YOUR Music Library Patrick Fulton & Sara Nodine Warren D. Allen Music Library
- 2. So, what the heck is a hack anyway?
- 4. LIBRARY MATERIALS How do I find what I’m looking for?
- 5. Hacking the Catalog • Three ways to search for resources: • Basic Search • Advanced Search • Summon • Which should I choose and why? • Does it really make a difference?
- 8. Summon Located below the catalog search on music.fsu.edu/library!
- 9. Summon
- 10. Ok, we got pretty close, but is that the best we can do?
- 11. Hack #1 HACK #1
- 12. Hack #1- Limit, Limit, Limit • Try some facets, they’re amazing! • Basic/Advanced Searching • Limit by library, format, author, publisher, etc.
- 13. Hack #1- Limit, Limit, Limit • To narrow down these thousands of results, Summon offers facets too! • Summon allows for even more flexibility by including or excluding multiple facets at once!
- 14. Great! I found exactly what I wanted; where can I find more just like this?
- 15. Hack #1 HACK #2
- 16. Hack #2- Subject Headings & Uniform Titles
- 17. Hack #2- Subject Headings & Uniform Titles Created by Patrick Fulton- Spring 2014
- 18. Electronic Resources • Allen Music Library subscribes to a wide range of resources online: • Streaming Audio & Video • Electronic Journals • MASSIVE Databases! • What are the major online resources? • How do I get to them?
- 23. JSTOR
- 24. JSTOR
- 25. IPA Source
- 26. IPA Source
- 27. ProQuest
- 28. Streaming Resources: Naxos Music & Video Libraries
- 29. Streaming Resources: Alexander Street Press • Wide collection of products including: Smithsonian Global Sound, American Song, etc. • Search them all at once at Search.AlexanderStreetPress.com
- 30. There are so many resources out there… how am I going to ever use them all?
- 31. Hack #1 HACK #3
- 32. Hack #3- Proxy Access: Use web resources anywhere at any time!
- 33. Hack #3a- Proxy Access: Take the resources with you! Many databases and streaming sources are making their content mobile ready! Some sources like Naxos even have apps now!
- 34. MATERIALS FOUND! Now how do I get them?
- 35. Physical Collections • For books and scores, library items divide into collections: • AML: General Collection, Media, Reference, and Research • AML Website: All electronic collections • Other Campus Libraries: Strozier, Dirac, Goldstein, Medical, Law, etc. • Don’t forget about us! • Special Collections • Older Media (Reel-to-reels, DATs, Cassettes, Laserdiscs, etc.)
- 36. Allen Music Library: Know your Collection • General/Media Collection- Regularly-circulating books, scores, and media items • Research Collection- Collected works and critical editions • Reference Collection- Dictionaries, style guides, bibliographies, widely-used reference sources • In-Library Use Only: Periodicals, micro-materials, Reserves, Reference, etc.
- 37. That’s great, but we see these things every day. Is that all you’ve got?
- 38. Hack #1 HACK #4
- 39. Hack #4- There’s a world beyond the catalog! AML Special Collections • AML is home to many rare items dating back as far as the 16th century • Personal collections from Ernst von Dohnányi, Wiley Housewright, Ella Scoble Opperman, and many more! • Massive collections of piano rolls, confederate sheet music, braille music, etc. • Significant individual items (Carlisle Floyd’s Susannah) • Reel-to-reels and other older media!
- 41. And the best part… you have access to all of it!
- 42. Special Collections: How do I get it? • Search for Special Collections items using the link on the home page • Most collections can be used in the library • Certain collections have restrictions—we’ll let you know! • Old media • For reels, DATs, and Cassettes, we’re happy to help with digitization • See your circulation desk worker for a form!
- 43. TA or Faculty member? Have we got a hack for you!
- 44. Hack #1 HACK #5
- 45. Hack #5- Library Express Delivery Service
- 46. That’s awesome! …but what do I do if the item isn’t on the shelf?
- 47. LIBRARY SERVICES Don’t worry! We’re here to help!
- 48. Someone has it checked out? Try placing a hold! 1. 2. • 1. See that due date? Don’t Stress! • 2. Click ‘Place a Hold’ • Enter your FSU Lib # and your pickup location • We’ll take care of the rest!
- 49. We’ve got a form for that! “Available, but not on shelf.” • Ask our friendly circulation staff for help! • Still no luck? Fill out a Search Request Form! “We really should have this!” • Have a great idea for a resource we don’t yet have? • Let us know about it by filling out an Order Request form!
- 50. Is there any other way to get items FSU doesn’t have?
- 51. Hack #1 HACK #6
- 52. Hack #6a- State Library Loan Service (UBorrow) • Borrow items from all college/university libraries in FL • Delivery in 3-5 business days • Select right from the catalog search! UBorrow
- 53. State Library Loan Service (UBorrow)
- 54. Hack #6b- Interlibrary Loan Service (ILL) Interlibrary Loan (ILL) • Borrow from colleges, universities, and public libraries across the U.S. and internationally! • Delivery in approx. 2 weeks
- 55. ILL- Placing a request
- 56. That’s great, but aren’t there a ton of versions of that sonata? Which will I get?
- 57. Hack #1 HACK #7
- 58. Hack #7- WorldCat & OCLC Numbers
- 59. Hack #7- I choose you, Schirmer!
- 60. Hack #7- A Better ILL Request!
- 61. This is so great! I can access everything! …got anything else I should know about?
- 62. ABSOLUTELY!!!
- 65. Of course, you know, we had to save the best hack for last…
- 66. Hack #1 HACK #8
- 67. Hack #8-Your AML Staff!! Sara Nodine Collection Development Librarian snodine@fsu.edu Patrick Fulton Circulation/Reserves Manager pfulton@fsu.edu Laura Gayle Green Library Director lgreen3@fsu.edu
- 68. Questions? Created by: Patrick Fulton & Sara Nodine Warren D. Allen Music Library Licensed by: Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International
Editor's Notes
- Hacks: The Better Way -Life hacks show people the more efficient, smarter way to handle everyday tasks -Library Hacks will show you several ways to enhance your library experience and make you a savvier user of everything the library has to offer
- (Several examples of common life hacks users may find online. Insert a few of your personal favorites here!)
- -Physical Resources vs. Electronic Resources -For physical or e-materials: Catalog Search Functions (Basic, Advanced, Summon [or other discovery tool]) -For electronic resources/databases: Options and access points
- For finding different physical sources or e-books there are three options for searching: -Basic Search: Allows the user to specify keywords or strings of keywords and a descriptor for that search (title, author, etc.). -Advanced Search: Provides the user three fields for keyword/descriptor searches linked with Boolean search terms (and, or, not). -Summon: This discovery tool allows users to search not only physical holdings, but also within all databases to which FSU subscribes. Which should I choose? -Basic and advanced only search physical holdings or e-book resources within the catalog. -Summon pulls from a MUCH larger pool of resources linked through the electronic subscription databases. Does it make a difference which is used? -Each search function operates a different way and offers a variety of results--smart searching will make research far more efficient!
- Basic search is located on the homepage of the Allen Music Library (music.fsu.edu/library). -Even simple searches can be narrowed down by including keyword strings as opposed to very general, single-word searches. -”Beethoven sonata moonlight” provides far more clarity than simply “Beethoven.” -Getting too specific can be problematic, but it is definitely helpful.
- Advanced Searching using the same terms still returns even fewer results by adding the clarity of term descriptors and Boolean search functions. -52 results instead of the 72 provided with these same terms as a keyword search in Basic.
- Summon is located below the basic catalog search on the main Music Library page.
- Because Summon pulls from both physical holdings and electronic databases, MANY more results are provided.
- Whichever search you use, start broad and use facets (located on the left hand side) to quickly find exactly what you’re looking for!
- Within the catalog, individual item records feature subject headings and uniform titles as hyperlinks which provide results with the same title or general subject area -Clicking on this link provides a wealth of resources similar to the result you already found!
- Allen Music Library provides a wide range of online resources accessible to all FSU students through the Music Library website
- -Encyclopedic entries on subjects pertaining to music and musicians -Biographical information, complete works lists, bibliographies
- (Example of a Grove entry for Beethoven.)
- -Massive bibliography database on a wide range of subjects beyond even just music. -Constantly expanding repertoire of subjects.
- (Example of Oxford Bibliographies entry for ‘Music’.)
- -Retrospective collection of periodicals on a wide variety of topics. -“Moving wall”- Not all journals have the most current issues; check the journal listings to see how far the dates extend. -Note: Some articles may cut out charts and illustrations that existed in the original.
- (Example of JSTOR search results.)
- -International Phonetic Alphabet (I.P.A.) Source. -Search for phonetic and English translations of a vast array of vocal music. -Many different searching options; files available for download.
- (Example of IPA Source file.)
- -Scholarly database of printed writing on music and other topics -Excellent for finding dissertations and theses; also searches articles, conference papers/proceedings, etc. -May or may not provide full text
- Naxos (Classical, Jazz, and Video)
- Alexander Street Press Resources
- Through the Music Library page, click Off-Campus Proxy Login under Quick Links on the right hand side. Use BlackBoard login to gain access to web resources 24/7 from home, work, or anywhere!
- Some databases are now going mobile as well--take them on the go!
- -AML is broken down into a variety of different collections both in the library and online. -Other campus libraries hold a vast number of resources as well) -Visit the main University Libraries webpage for even more resources (lib.fsu.edu). -Some lesser-used collections still hold a lot of value if you know where to look!
- -General (Books, scores, etc.--2nd floor of AML) -Media (CDs, DVDs, etc.--Ask at Circulation) -Special Collections (Various collections housed in locked storage at Circulation) -Reference (Dictionaries, bibliographies, etc.--1st floor of AML) -Research (Collected works, critical editions, etc.--1st floor of AML) -Old media (Reel-to-reels, DATS, cassettes, laserdiscs, etc.--Ask at Circulation)
- -Some items/collections don’t fit nicely into the catalog and won’t pull up with your regular search results -Special Collections- visit the special collections portion of our website to explore a number of significant individual items, personal faculty collections, and various other major collections
- (Examples of major items in our Special Collections.)
- -Students, faculty and staff are welcome to access these items! Some restrictions apply depending on the condition of the items -Older media may no longer loan out, but we are happy to take digitization requests--ask at Circulation!
- -Faculty and Teaching Assistants have access to a campus-wide delivery service known as L.E.D.S. -Requests are placed online (Faculty Quick Links on lib.fsu.edu) -Items are delivered to faculty office, library, or other designated pickup location within 24 hours
- -When an item is checked out, use our recall process to be alerted when the item is returned. -Placing a hold shortens the current patron’s loan period and asks that the item be returned early via e-mail. -Once the item has arrived, the requesting patron will be notified automatically via e-mail to come pick up the item at Circulation -Items can be routed to other libraries for pickup as well!
- -Our staff is always happy to help you search for an item that you aren’t able to locate! -If you have suggestions to make for items to be added to our collection, please let us know!
- There’s a whole wide world out there beyond FSU Libraries, how can we access these materials?
- -Gain 3-5 business day access to any items own by all the colleges and universities in Florida delivered right to FSU. -Place requests through the UBorrow catalog (link appears in each catalog search at the top of the page).
- (Example of UBorrow catalog search.)
- -Gain access to materials at colleges, universities, and public libraries across the U.S. and internationally within 2 weeks -Place requests through Illiad (located under the Quick Links at the Music Library webpage)
- -Login in Illiad with your Blackboard ID (must setup profile this first time). -Fill out all pertinent information on the request form for books, articles, or just chapters of books.
- -Using the WorldCat database on the Music Library page (Quick Links), users can view a catalog of items held by libraries around the world. -Each entry provides detailed information about each item, including which libraries hold the item. -This is very useful for knowing what items exist in the world; it is particularly helpful when searching on obscure topics!
- Use OCLC numbers to specify EXACTLY which item you would like to request in ILLiad -This number, located in the WorldCat record, points to exactly one score (publisher, publication year, edition, etc.) -Added specificity in ILL requests ensures you will get exactly what you’re looking for
- (Example of where to place OCLC number in ILLiad request.)