This webinar showcases the many ways you can use AGB OnBoard’s additional tools to maximize board effectiveness. It will highlight AGB OnBoard’s flexible and versatile platform and will focus on providing relevant use-cases for board professionals in higher education.
Jess: overview agenda and intro myself
Sarah: intro herself
Sarah:
Just a few housekeeping tips before we dive in. All phone lines have been muted to eliminate any background noise. If you have any technical challenges, please use the chat feature and we'll help you troubleshoot any issues you're having. If during the presentation you have a question, please use the Q&A button and we'll try to respond to as many questions as we can during the presentation. For questions that don't get answered, we will follow up via email after the webinar.
Since a few prospects on the line today...quick overview of OB
At OnBoard we want to make it easier for board administers and the board itself to coordinate, communicate, and collaborate. This way boards are free to focus on realizing their ambitions for the organizations they govern.
OnBoard was founded on the campus of Purdue University in 2003, and today we we serve more than 2,000 organizations and their 12,0000 boards and committees.
We pride ourselves on being one of the easiest to user board management platforms and we have the #1 rated ios app.
Our goal is to make your meetings more efficient, more secure, and still be easy to access.
Framework: Policies, regulations, roles and responsibilities
Landscape: board makeup, the committees, hierarchy charts
Members ship of your board
Planning and Work for your meetings
Operations of the Meetings
Evaluating the effectivess of your board
Reviewing that Analytics and benchmarking for your meetings
And The reporting and diclosuers .
We realize you all do a lot of work and what we’re going to review today is just small part of that. But hopefully these tools will help you streamline these responsibilities and manage them all in one place.
Today, skills are becoming more vast and varied, and we need a way to track who has what skills to best manage the landscape and membership of your board.
OnBoard Skills
Survey Tools (Survey Monkey, Google Forms)
Other
We don't track skills
Seeing more diverse than ever and how it’s improving in positive way
Blind spots whether experiential or competencies
Often not recruited for just one skill – like recruiting for a national team – need to know who the point guard is or the forward. Need to have a good understanding of skill sets people have.
Get to know your board - who they are and what do they uniquely bring to the group? Why are they on the board, what drives them?
Strategically - what skills are important for your board to best support the organization? Do you have them captured somewhere?
Looks for Gaps – when you know the skills that are most important to the organization and you know the skills you have on your board today – now you can look for the Gaps -
Planning for the future - If you don’t have a way of tracking skills, then how do you know what you need when you are looking for the next board member?
Save you and your members time by quickly capturing skills in one place to allow you to make informed decisions about the future of your board.
Members can self report skills. Admins can track and manage those skills and send reminders all in one place
Once captured, the skills chart and matrix help you to quickly identify skill gaps across your board and committees
This allows you to make informed decisions when it comes to new member recruitment and success planning.
Again, the goal overall, you save time and minimize complexity by having your board composition data in a central secure location.
As part of your disclosures and reporting, you may be required to have your Directors and Officers have to complete questionnaires for conflicts of interest and other disclosures. But how are you doing that currently?
OnBoard Questionnaires
Survey Tools (Survey Monkey, Google Forms)
Excel/Word/PDF
Paper/Mail
Other
We don't do questionnaires
Sections 13 and 15 of the Exchange Act of 1934 describe the periodic requirements for registered and unregistered companies to make public disclosures of material information for shareholders. The statements on the D&O questionnaires are designed to fully capture all business relationships that board directors, officers and principal shareholders have. D&O questionnaires ensure independence and require pertinent parties to disclose conflicts of interest.
D&O questionnaires can take various forms and they can be very detailed. The General Counsel usually takes the lead in reviewing D&O questionnaires because of the potential for liability of directors, officers or shareholders if they make misstatements or fail to provide all relevant information. Penalties for not complying with D&O questionnaires and not fully reporting can be steep and harsh.
So it’s very important that you have an effective way to complete and review this documentation.
Private or non-profit board may have certain policies that require board members to report on their conflicts of interests.
Ideally all board members would act out of their best interest for your organization, but sometimes those lines can be blurred. This is why those conflict of interest policies are important for the organizations.
An example of this is self-dealing when someone strikes a deal that benefits them instead of the organization they serve.
So regardless of your organization type, a good policy for conflict of interest helps mitigate risk and promote good governance across your board members.
Our goal is to save you and your members time, reduce errors and inconsistencies, streamline the process to create and review, have better tracking and reminders, and make everything secure while also easily accessible.
Can be used for sensitive governance surveys like conflicts of interest questionnaires, financial disclosures, and more.
Save Time with Creating and Completing Capabilities uniquely tailored for directors and officers like pre-filled answers, eSignatures, and reference attachments.
Duplicate last year’s questionnaire and responses to save time in creating and completing the questionnaire.
The free OnBoard IOS and Android app lets directors answer questions from any device.
So we’ve reviewed how to track skills and manage and complete complex questionnaire documents in OB, but how can we effectively assess the performance of the members themselves. And my first question is how are you currently assessing your board?
OnBoard Assessments
Online Survey Tools (Survey Monkey)
Conducted by third-party consultant
We do not use board or committee assessments
Our goal is to save you and your members time, streamline the process to create, respond, and review the assessments, have better tracking, easily remind your members, and make everything secure and ANONYMOUS.
Purpose built workflow for creating board assessments within the platform
Leverage pre-made templates built by government experts
Create and duplicate assessments for reuse annually, quarterly, and so on.
Collect anonymous responses to create open, honest feedback.
OnBoard’s free IOS and Android app allows members to complete assessments on any device.
D&O Questionnaires
Board Assessments
Skills Tracking
All of the above
None, thank you