Understanding your setup options for General Ledger

1. 1/26/2018 1
Kelly Hummel, Practice Director
Sean Fleming, Sr. Solutions Engineer
Presented by:
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2. Today’s Presenters
Kelly Hummel | Net@Work
Practice Director - Sage 300
Sean Fleming | Net@Work
Senior Solutions Engineer Sage
Setup
Series

3. Webinar Details
• Presentation is roughly 30-60 minutes
• All phone lines are muted
• If anyone has any questions during this webinar – please type them in your
Questions Box located at the bottom of your webinar panel

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5. Goal of the Webinar Series
To understand the impact of
your setup options. As your
company grows, ask yourself,
do some of these options need
to be updated.
Sage
Setup
Series

6. Sage 300 Setup Series Dates
# Content Date
1 Administrative and Common Services 01/12/2018
2 General Ledger 01/26/2018
3 Accounts Payable 02/9/2018
4 Accounts Receivable 02/23/2018
5 Inventory Control 03/09/2018
6 Item Pricing 03/23/2018
7 Order Entry 04/20/2018
8 Purchase Order 5/04/2018
9 Credit Card Processing 5/18/2018
10 Optional Fields TBD
11 Visual Process Flows TBD
12 GL Statements TBD
Sage
Setup
Series
View Recording

7. Today’s Topic
•General Ledger Setup Options
✓ Posting Options
✓ GL Segment settings
✓ Account Groups
✓ Account Setup
▪ Control Accounts
▪ Maintaining Quantities
▪ Rollup
▪ Allocation
✓ Budget Sets
▪ Budget Macro
✓ Reoccurring Entries
✓ GL Security
SF

8. Webinar Poll
• Answer the Polling Question to the Right
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9. Definitions – GL Accounts
Maintain Quantities
You use General Ledger to keep statistical information (such as the number of units
purchased or sold) with financial information for accounts. After you select the Maintain
Quantities option for the General Ledger, you can further specify the accounts to which
you can post quantity information. If you select the Maintain Quantities option for an
account, you can post a quantity to the Quantity fiscal set each time you post a financial
transaction to the account. Each account that maintains quantities stores a financial
balance and a quantity balance for each fiscal period.
Rollup Account
An account that shows the relationships between accounts that can be used for
classification, budgeting, and reporting. Creating a relationship between accounts lets
you consolidate or roll up account balances (and quantities, if applicable) to provide a
summary balance.

10. Definitions – GL Accounts
Control Accounts
When you create an account in General Ledger, you may designate an account as a
control account. You specify the Sage 300 subledgers for which the account is a
control. You cannot post transactions in General Ledger to accounts that are designated
as control accounts.
Allocation Account
General Ledger can automatically allocate an account's balance to other accounts
according to your specifications. If you define the account as an allocation account, you
must identify the accounts that receive the allocated amounts, and the percentage that
they receive. You specify this information on the Allocation tab of G/L Accounts. The
Allocation Account distributes amounts to other accounts within the company. You make
this choice for each account through your entry in the Auto Allocation field on the Detail
tab of G/L Accounts.
Use Create Allocation Batch to generate allocation transactions.

11. Lets Take a
Live Look at
GL Setup!
Sage 300 Setup Series
Sage
Setup
Series

12. 1/26/2018 12
Thank You For Attending!
Kelly Hummel | Net@Work
Sage 300 Practice Director
(P) 800-719-3307
(E) khummel@netatwork.com
Connect with
800-719-3307
www.netatwork.com
netatwork.com/blog
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Contact your Net@Work Account Manager for any questions or concerns.
Or you can reach out to us via the information below!
Sean Fleming | Net@Work
Sage 300 Solutions Engineer
(P) 800-719-3307
(E) sfleming@netatwork.com

13. Be Sure to Register for the
Next Webinar in the Series:
Sean Fleming
Email: sfleming@netatwork.com
Register: netatwork.com/events
Questions…
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