Important T codes for SAP MM Purchasing and Procurement

PURCHASING
MM01/MM02/MM03
Create/Change/Display
material master – use to
create new materials/views,
extend materials to other
plants/storage locations/sales
orgs/distribution channels.
XK01/XK02/XK03
vendor on different levels:
General, Company Code and
Purchasing organization.
ME11/ME12/ME13
Info Record – contains
information about a
specific material and the
vendor supplying it.
MIGO
Goods movement – Post
Goods Receipt to PO,
Inbound Delivery, perform
Transfer postings, post
Goods Issue.
MI01/MI02/MI03
physical inventory documents
– used during inventory
counts, vendor/customer
stocks reconciliation.
MI20
Inventory
Difference list.
MB90
Output from goods
movement – print/send
the documents generated
by goods movement.
MB52
Warehouse
stock.
MB5B
Stock for
posting date.
MB5T
Stock in
transit.
MMBE
Stock
Overview.
MI04/MI05/MI06
Enter/Change/Display
inventory count.
MI07
Post the differences – Generates
material and accounting
document, which further can be
checked in MB03, MIGO or
mentioned below reports.
MB21/MB22/MB23
reservation – Reservations can
be created automatically, for
example when goods issue for
sales order is created.
MB02/MB03
Change/Display
Material
document.
ME51N/ME52N/ME53N
Purchase Requisition – a
request to procure a certain
quantity of a material or
service from a vendor.
ME21N/ME22N/ME23N
Purchase Order – instructions from
the purchasing organization to a
vendor to supply a material or service.
With the same transaction Stock
Transfer Orders can be created.
ME29N
Release
Purchase order.
Turn on Source Determination to have SAP help
with finding the best vendor for the item.
Use MEMASSRQ to make mass changes to PReqs.
Use ME59N to turn
PReqs into POs
automatically. Flagged
Automatic PO creation
option in Purchasing
view in material master.
ME5A
Purchase
Requisition Analysis.
ME2L
Purchase
Order Analysis.
ME80RN
General
analysis.
MM06
Flag for deletion.
MM60
Materials list.
ME0M
Source list for material.
MSC1N/MSC2N/MSC3N
Create/Change/Display Batch.
Flag Batch Management in
material master to manage
materials in batches.
MM17
Material mass maintenance.
MM04
Display changes – track
who made changes to
material and when.
INVENTORY MANAGEMENT
a
ME54N
Release
Purchase Requisition.
Batch management
Set posting block flag to predict any goods movement
of materials listed. Set Freeze Book Inventory to take a
snapshot of current stock situation and proceed with
comparison using this stock.
Posting Blok
MB51
Material
Document list.
Reports
Reports
Reports
Learn more at: www.michaelmanagement.com
SAP Materials Management Cheat Sheet
®
MATERIAL MASTER

LOGISTICS INVOICE VERIFICATION
MATERIAL REQUIREMENT PLANNING
Reports
Reports
MIRO
Enter Invoice. Post Incoming invoice,
Credit/Debit memo for PO or inbound delivery.
MIR7
Park Invoice. Often used when invoices are created via interface from
external system to check the document and add necessary details.
MR8M
Cancel Invoice Document.
Please enter reversal reason.
MR11
Maintain GR/IR
Clearing Account.
FBL1N
Display/Change line items – Displays
invoices with document and payment
statuses. Has the option of mass processing.
Use option GR based Invoice veriﬁcation on one of the levels: Vendor master,
Inforecord, PO in order to post invoices only for those PO’s for which the GR is posted:
MIR5
Display list of
Invoice Documents.
MD01
Total Planning Online – Run MRP
for all products on plant level.
MD04
Stock/Requirement list shows current stock status.
ME05/ME06/ME07
Generate source (mass entry option).
ME01/ME03/ME04
Maintain/Display/Change Source list for
single material/plant. Use Generation option
to use historical data for entries creation.
CO09
Availability
overview.
MD06
Collective
display of
MRP list.
MD07
Stock/Requirements
Collective
display.
MDBT
Total Planning as background job - Run MRP
for all products on plant level in background.
MD03
Run MRP for single item (material/plant level).
Enter relevant info in material master MRP 1 view (e.g.
Reorder Point Planning, Forecast-based planning,
Time-phased material planning). If you don't want to run
MRP on the material then MRP type "ND" can be
maintained in the material master.
Enter Scheduling indicator "2" to do lead
time scheduling and consider routing times
to calculate planned order dates.
MIR6
Invoice
Overview.
MIR4
Display Invoice
Document.
SAP Materials Management Cheat Sheet
®
MY NOTES

Reports
VA25
Quotations
list.
VA05N
List of Sales
Orders.
VA45
List of
Contracts.
VA15
Inquires
list.
Reports
MASTER DATA
FD32/FD33
Change/Display Customer credit management.
Use to set up credit limits, credit horizon, risk
categories per customers/credit control areas,
check payment history, status.
F.34
Mass Change Customer Credit Management.
VKM4
Use to release blocked SD Document.
VKM1
Blocked SD Documents.
VKM2
Released SD Documents.
XD01/XD02/XD03
customer. Data can be entered on
the different levels e.g. Company
code level, Sales Area level.
VD51/VD52/VD53
Customer-Material master record,
e.g. customer material number
determination in Sales Order.
CS61/CS62/CS63
Create/Change/Display Sales Order Bill of
Material. Use to create make-to-order
production of products according to the
requirements of customers.
XD04
Display change
documents –
Track the changes
for customer
master.
VA41/VA42/VA43
Contract. Sales Order
can be created with the
reference to a contract.
VA11/VA12/VA13
Create/Change/Display Inquiry.
Initial sales activities can be
created in the form of inquiry, e.g.
customer is asking for a speciﬁc
product, price or availability.
VA51/VA52/VA53
Item proposal. Manage the
list of materials and order
quantities that can be
copied into a sales order.
CO09
Stock availability overview. To check
the availability of special stock, please
tag the corresponding radio button.
VBO1/VBO2/VBO3
rebate agreement.
VB(D
Extend Rebate agreement.
Use to extend the validity
date of the existing rebate
agreement.
VA01/VA02/VA03
Create/Change/
Display Order. With
this transaction you
can create.
VA21/VA22/VA23
Quotation. Created as a
response to customer’s inquiry.
Quotation has validity period.
Sales Orders.
Returns & Consignments.
Credit and Debit memo
requests, i.e. price corrections,
mistakes, rebates.
XD05
Used to block Customer
on different levels:
Global or Sales Areas.
VK11/VK12/VK13
Create/Change/
Display Conditions,
i.e. price conditions,
discounts, etc.
VD59
List Customer-
Material-Info.
VCUST
Customer
list.
V/LD
Pricing
reports.
SALES
VB01/VB02/VB03
Create/Change/Display Listing/Exclusion. Use to
restrict customer’s buying choice. If materials
are on the exclusion list, customer cannot buy
them. If listing is used, customer can buy
materials only from Listing list. Possible to set
by customer group and material group.
VB11/VB12/VB13
Material determination –
Manage materials
substitutions. If Product A
is not in stock, substitute
with Product B.
When creating
credit/debit memo
request, create
documents with
reference.
Reports
CREDIT MANAGEMENT
SAP Sales & Distribution Cheat Sheet
®

BILLING
SHIPPING AND TRANSPORTATION
VL06O
Outbound delivery
monitor.
VT11
Transportation
Planning List.
VT12
Shipment
completion list.
VT14
Utilization
list.
Reports
VF01/VF02/VF03
Billing document.
VF11
Cancel billing
document.
Appropriate
reversal reason
must be entered.
FBL5N
Accounts Receivable. Used to
display billing documents per
account with document status
(Cleared/opened items). Option
of mass changing payment data.
VT01N/VT02N/VT03N
Shipment.
VT06
Shipment mass
changes.
VLPOD
Change document. Use to process proof of delivery in order to proceed further with billing creation. If Proof of Delivery is
conﬁgured in customer master, the invoice cannot be issued until the customer conﬁrms the goods are received.
VBOF
Update billing
documents. Data
update after
rebate conditions
are applied.
VF31
Issue billing
documents. Used to
process outputs for
billing documents (print
forms, IDOC’s, etc.)
VF05N
List of Billing
Documents.
VB(8
List Rebate
Agreements
Credit Management.
Reports
VL01N/VL02N/VL03N
Create/Change/Display Outbound Delivery. After
an outbound delivery is created, it can be packed
via VL02N and Goods issue can be posted.
VL10
Collective processing of Documents due for
delivery. Used for mass outbound delivery
creation. Log track the progress is available.
VL10B
Collective processing for Stock
Transfer Order. Use to mass create
outbound deliveries for STO.
VL71
Outbound
delivery
output.
MY NOTES
SAP Sales & Distribution Cheat Sheet
®

DOCUMENT POSTING
Create GL Account in Chart of Accounts first
before creating for Company Code level.
FB01/FB02/FB03
Post/Change/Display document
Use existing doc as reference
for new one.
FSP0
Create/Edit account in
Chart of Accounts.
Data: General information:
account number,
description, type, group.
BANK ACCOUNTING
FBL3N/FAGLL03
Display line items.
FS10N/FAGLB03
Display balances with drill down.
Note: FAGL* transaction is relevant for New
General Ledger only.
S_ALR_87012284
Financial statements.
FS00
Create/Edit account in
Company Code.
Data: Account control,
management, entry control,
bank details, interest
calculation, tax category.
FB50
Enter G/L Account Document.
Direct posting to G/L account.
Parked doc doesn’t affect to
G/L account balances. Used as
draft without complete data.
FB08
Reverse document
Enter reversal reason:
F.80
Mass reversal.
Use to reverse
the list of
documents.
F-13
Automatic
clearing using
defined
clearing rules.
FAGL_FC_VAL
Foreign currency
valuation of open items.
OB08
Currency exchange
rate entry.
FBCJ
Cash
journal.
F-03
Clearing. Clear
open items
manually.
DOCUMENT ENTRY AND
TRANSACTIONS
DOCUMENT ENTRY
MASTER DATA
REPORTS
MASTER DATA
REPORTS
MASTER DATA
REPORTS
Maintain 2 levels in master data:
FB01/FB02/FB03
Post/Change/Display
document.
Maintain 2 levels in master data: i.e.
address, control and payment transactions.
i.e. accounting information, payment
information, dunning/correspondence.
FB60
Enter vendor invoice.
Transaction allows to park
and edit document.
FB65
Credit Memo.
FB10
Document Fast
entry. Post simple
document quickly.
F-53
Post outgoing
payment (manual
posting).
F-44
Clear vendor.
F-03
Reconciliation. Carry out
extended reconciliation within
Financial Accounting as part of
G/L month-end closing.
F.07
Balance Carryforward.
Use as a part of
year-end closing.
F110
Payment run.
Process documents
that should be paid.
FF_5
Import bank statement file.
S_P00_07000008
Display of bank changes.
RFZALI20
Payment list. Use to display payments created by payment run.
F110
Payment program. Display payment lists/logs via the menu Edit->
Parameters/Proposal/Payment.
FK01/FK02/FK03
Vendor Master Data.
FK05
Block /Unblock vendor
in accounting.
FK06
Mark vendor
for deletion.
FK10N
Display balances. Show Credit and
Debit turnover with drill-down function.
S_ALR_87012078
Due Date Analysis for
Open Items. Payment forecast.
S_ALR_87012086
Vendor List for displaying
vendor master data.
S_P99_41000099
Payment List to display all invoices due for payment and
all items which are not marked for payment.
FBL1N
Display/Change open items.
F-47
Down payment request.
Use to create outgoing
payment request.
FEBAN
Bank statement post
processing. Use to post
statement items manually.
F110
Payment Run. Create
a payment run to
process payments
integrated with
external bank system.
S_PL0_09000467
Convert with DME
Engine. Convert bank
statements applicable
for posting layout.
FI06
Mark for deletion
bank master data.
FI01/FI02/FI03
Bank master data.
FI04
Display changes to
bank master data.
SAP FINANCIAL ACCOUNTING CHEAT SHEET
®
GENERAL LEDGER ACCOUNTS PAYABLE

Maintain 2 levels in master data:
i.e. address, control and
payment transactions.
i.e. accounting
information, payment
information, dunning/
correspondence.
ACQUISITIONS: ASSET TRANSFERS: RETIREMENTS:
CAPITALIZE
ASSET UNDER
CONSTRUCTION:
2-STEP
PROCESS:
DOCUMENT POSTINGS
ABZON
Acquisition with automatic
offsetting entry. Asset
acquisition against G/L
clearing account.
AS01/AS02/AS03
Create/Edit/Display
asset
ACCOUNTS RECEIVABLE
AR01
Asset Balances to
display the values
of all assets in a
depreciation area.
S_ALR_87011990
Asset History Sheet. Most
important and
comprehensive asset report
in roll-forward format.
AS05/AS06
Lock/Delete Asset
AS11/AS12/AS13
Create/Edit/Display
sub-asset
AW01N
Asset Explorer to display and
analyze asset values
S_ALR_87012048
Asset Transactions to
display all individual
transactions in a fiscal
year by asset.
F-90
Direct acquisition
from a vendor.
AIAB
Distribute
line items.
AIBU
Settle cost to
final asset.
ABT1N
Intercompany Asset
Transfer between 2
Company Codes.
ABZP
Acquisition from
affiliated company.
ABUMN
Transfer within a
Company Code.
MANUAL VALUE
CORRECTION:
ABAA
Unplanned Depreciation.
Post additional
depreciation to asset.
ABZU
Write-up posting to
reduce accumulated
depreciation.
ABAON
Asset Sale without
customer to a
clearing account.
ABAVN
Asset Retirement
by scrapping.
F-92
Asset sale to a
customer.
DOCUMENT ENTRY
MASTER DATA
REPORTS
MASTER DATA
REPORTS
FD10N
Display balances.
Debit-credit turnovers
with drill-down function.
FBL5N
Display/Change
Line items.
FD11
Customer Analysis, i.e.
account balance, sales,
open items, etc.
FB01/FB02/FB03
Post/Change/Display
document.
F150
Dunning. Process overdue payments according to contract terms and notify
customer via dunning letter.
FB75
Credit Memo.
FV70
Park/Edit Invoice.
FV75
Credit memo parking.
F-32
Clear customer.
FB70
Invoice.
FD01/FD02/FD03
Customer Master Data. Maintain
2 levels in master data:
FD05
Block /Unblock customer
in accounting.
FD06
Mark customer
for deletion.
MY NOTES
SAP FINANCIAL ACCOUNTING CHEAT SHEET
®
ASSET ACCOUNTING

PLANNING
KEPM
Edit planning
data.
KEUB
Execute plan
assessment.
KEGB
Indirect activity
allocation.
KO9E
Settle
order plan.
KES1/KES2
Change/Display
Characteristic values.
Used as target fields
in derivation.
KES3
Define Characteristic
hierarchy. Use the
hierarchy to define
complete derivation.
PRODUCT COSTING
KE24
Display Line
Item List Actual.
KE25
Display Line
Item List Plan.
KEDE
Maintain Derivation rules.
Use this transaction to
define your own
derivation rules.
KEPC
Assign costing keys to Any Characteristics.
KE41/KE42/KE43
Condition Records/Prices.
Use to create conditions
are relevant for CO-PA.
KE26
Repost accounting
document. Repost
documents with new data.
KE21N/KE24
Create/Display line items. List of documents per selected parameters.
KE27/KE29N
Execute/ History list
Periodic Valuation.
PLANNING
ACTUAL POSTINGS
MASTER DATA
REPORTS
MASTER DATA
REPORTS
MASTER DATA
REPORTS
KP04
Set Planner Profile.
You can define your
own planning rules.
KSUB
Execute Plan Assessment. Distribute costs
from primary objects to secondary.
KP46/KP47
Change/Display Statistical
key figures. Statistical
key figures planning.
KSCB
Execute Plan Indirect Activity Allocation.
Calculation per period and version.
KSVB
Execute Plan
Distribution. Use to
distribute primary costs.
KB11N/KB13N/KB14N
Enter/Display/Reverse
Manual reposting of
primary costs.
KB41N/KB43N
Enter/Display Manual
reposting of Revenues.
KSC5
Activity allocation cycle.
Indirect activity allocation
automatically assigns activity
quantities in plan and actual.
KSII
Actual activity
price calculation,
i.e. Total actual
cost/Actual
activity quantity.
KSV5
Execute actual
distribution.
Use to
distribute
primary costs.
KSU5
Execute actual
assessment.
Distribute costs from
primary objects to
secondary.
KSS2
Cost splitting. Split the
actual cost posted to
the cost center for
actual activity price
calculation.
KS01/KS02/KS03
Cost center.
OKEON
Change Standard
hierarchy of Cost Centers.
KL01/KL02/KL03
Create/Change/Display Activity
type. Classify activities to be
performed by a cost center.
KSB5N
Actual Cost
Documents.
KSBL
Cost Centers:
Planning overview.
KSBB
Application Tree Report Selection CCA.
Use to configure reporting tree.
CK40N
Edit Costing run.
CK11N/CK13N/CK33
Create/Display/Compare
Cost estimate with
quantity structure.
CK74N/CK75N/CK76N
Additive cost. Additive
cost estimation.
CKUC
Cost estimate without quantity structure. Multilevel costing.
Costing without quantity structure. Does not search for
routing and bill of material.
S_ALR_870999030
Result of Costing Run.
S_ALR_870999031
Price vs Cost Estimate.
CK80_99
Cost components.
CK86_99
Cost multilevel BOM. Detailed costing report of a
particular material number that has a BOM.
CKAPP01
Display materials to be costed.
ACTUAL POSTINGS
DOCUMENT ENTRY
KA01/KA02/KA03
Create/Change/Display Cost element.
Cost elements should be assigned to
G/L expense accounts.
KK01/KK02/KK03
Statistical key figures. Use as an
allocation base for periodic
allocations and for analysis purposes.
SAP CONTROLLING CHEAT SHEET
®
PROFITABILITY ANALYSIS COST ELEMENT & COST
CENTER ACCOUNTING

PLANNING
7KEP
Set planner profile.
Include your parameters
for planning.
KE51/KE52/KE53
Create/Change/Display Profit center.
Profit Center must be activated via button.
INTERNAL ORDERS
KE5T
Compare G/L Accounts
FI <-> EC-PCA. Use to
compare G/L Accounts
in FI with Profit Center
Accounting.
KE5Z
Profit Center:
Actual Line Items.
List of documents
were posted as
actual values.
KCH1/ KCH2/ KCH3
Creation/Changing/Display
of Profit Center Groups.
KK01/KK02/KK03
Create/Chang/Display Statistical Key Figures. Use to analyze information, i.e.:
Sales per employee. Personnel costs per employee
KE5Y
Profit center:
Plan Line Items.
List of documents
were posted as
plan values.
7KE1/7KE2
Change/Display
Cost/Revenues. Costs and
revenues characteristics.
7KE5/7KE6
Change/Display
Statistical Key Figures.
Set up Statistical Key
Figures for reporting
and analysis purposes.
4KEB
Distributions. Distribute
primary costs between
elements.
7KE3/7KE4
Change/Display Balance
sheet accounts. Plan
inventories characteristics.
3KEB
Assessments. Transfer
primary costs/revenues to
the secondary elements.
9KE0/9KE9
Enter/Display Profit
Center document. Use for
direct PCA postings.
3KE5/4KE5
Assessment/Distribution.
Perform closing activities.
9KE5/9KE6
Enter/Display Statistical
Key Figures.
2KES
Balance Carryforward.
Transfer other balances
to PCA.
1KEK
Transferring Payables/Receivables. Generate PCA line item
documents equal to the total of each GL account balance of
AR/AP reconciliation accounts, split by profit center.
ACTUAL POSTINGS
DOCUMENT ENTRY
MASTER DATA
REPORTS
MASTER DATA
REPORTS
KSB5
Display Actual Cost
Documents.
KOK5
Master data list
for orders.
KABL
Order: Planning overview.
KOB1
Orders. Actual
line items.
KO12/KO13
Change/Display
Overall values.
KSWB
Execute Plan
periodic reposting.
KGP2
Plan Overhead Allocation. Use
to calculate overhead per order.
KO9E
Planned Settlement. Plan
values order settlement.
CPUA
Plan Template Allocation.
Use to create Template
Allocation per order.
KO88/KO8G
Individual/Collective order
settlement. Allocate costs
of an internal order to one
or more receivers
KO01/KO02/KO03
Create/Change/Display Internal order.
To create an order specify order type
MY NOTES
SAP CONTROLLING CHEAT SHEET
®
PROFIT CENTER ACCOUNTING

NAVIGATION
Command field for entering
transactions. Use drop-down
to retrieve recently used
transactions.
Not case-sensitive
Example: /nfb01 or /nFB01
Closed and Open Folders
Back - F3 Cancel - F12
Exit - Shift + F3
Transaction - Lowest level
of navigation, double-click to
open, right-click for options.
Go to User Menu
(contains only modules/
transactions assigned to you)
Go to standard SAP Menu
(includes all modules/transactions)
Find, Find Next
Favorites Menu (user-created
menu of favorite transactions)
Create New SAP session
Opens in new window
Create Desktop shortcut
from active transaction
Settings
Alt+F12
SU3 – User Profile SP02 – My Spool Requests SMX – My Job Overview
Extras > Settings > Display Technical names
System > User Profile > Own Data> Defaults > Output Device
Alt+F12 > Hard Copy (Print screen)
/o = Open “/o + T-code” Open t-code in new session
/n = New “/n + T-code” Exit current t-code, open new t-code
/nex – Close SAP no prompt /i - Close SAP with prompt
MENU ITEMS
COMMON FUNCTIONS
Possible Entries - F4 Required Field
Display details of selection Change Data
Execute - F8 Display Data
Overview Item Create New item
Expand All Create Copy of item
Collapse All
Delete selected row
Add new row
Print
Select all, Select Block,
Deselect all
Using Layouts – Change,
Select, Save
Wildcard Search
The asterisk (*) can be positioned at the
beginning, middle or end of key words.
Example:
Searching for Customer ‘Port Authority’,
the following entries can be made to
complete the search:
Port* *Authority* *Authority
Page up, Page down
Delete
from Favorites
Add
to Favorites
SAP®
Quick Reference Learn more at : www.michaelmanagement.com/info
Move Favorites
Help

BASIC SELECTION CRITERIA
Add Dynamic Selection Criteria - Shift + F4
Add Multiple selection
Maintain Selection = > < not equal etc.
Choose/Change selection options
Upload values from Clipboard
Import data to Selection
Criteria from Text file
Create a variant – Enter values
for selection criteria, then Save
as variant
Get a Variant – Select a variant to
be used as report criteria
Change a variant – Get a variant,
make selection changes, Save as
variant again
Delete a variant –
Select Goto > Variants > Delete in SAP menu
Variant functions available in SAP reporting screens
COMMON REPORTING FUNCTIONS
Sorting Report Data
Ascending / Descending
Add Total to
selected column
Add Subtotals
Create a filter,
Delete a filter
Create graph
Rank report data by values
in a selected column
Change the
Analysis Currency
View the report
drilldown structure
Switch the value of
a drill down level
Customize user
drill downs
Downloading report
to a local file
Send Report
via email
Save report in
Excel format
Save report in
Word format
Run report in Background mode:
Program > Execute in Background
SAP ®
Quick Reference Learn more at : www.michaelmanagement.com/info
MY NOTES

Important T codes for SAP MM Purchasing and Procurement

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