Master Data Records


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Master Data Records

  1. 1. SAP Master data records Vendor master records, Material master records, Info records are most important records in the process of procurement in SAP. <ul><li>Vedula Rameswara Sharma </li></ul>
  2. 2. Vendor master records <ul><li>Contain information on an enterprise vendors with all details such as address, currency, terms of payment, contact names and numbers etc., </li></ul><ul><li>Various data recorded at various levels for vendor master </li></ul><ul><li>General data – Client level: Address and bank details. </li></ul><ul><li>Accounting data – Company code level </li></ul><ul><li>Purchasing data – Purchasing organisation level </li></ul><ul><li>Vendor master can be made two types </li></ul><ul><li>Central vendors – XK SERIES </li></ul><ul><li>Purchase organization level – MK SERIES </li></ul>
  3. 3. An accounting group must be assigned while creating a vendor master, which determine: <ul><li>Number assignment internal and external </li></ul><ul><li>Number range intervals </li></ul><ul><li>Which fields are Hidden, Displayed, Required and Optional </li></ul><ul><li>Which partner functions are allowed </li></ul><ul><li>Status of Vendor either regular or one time. </li></ul>
  4. 4. One time vendors are known as CpD Vendors (Conto pro Diverse) <ul><li>Address and bank data of CpD vendors maintained in the document used and not in vendor records. </li></ul><ul><li>Organization level used for vendor master record are client, company code and purchasing organization </li></ul><ul><li>Company code not required for vendors under MK series (PO level) </li></ul>
  5. 5. A reconciliation account is a general ledger which records the company’s liabilities towards several vendors. <ul><li>Partner roles determine who is the ordering address, supplier of goods, invoicing party etc., partner role or function is one and the same. </li></ul><ul><li>At company code level or purchase organization level a vendor can be blocked for quality and performance reasons. </li></ul>
  6. 6. Material master records <ul><li>Main source of company’s material specific data which is used in all areas of logistics such as purchasing, inventory, MRP and invoices. </li></ul><ul><li>Purchasing data for material ordering </li></ul><ul><li>Inventory management data for inventory movement and physical inventory </li></ul><ul><li>Accounting data for material valuations </li></ul><ul><li>Material planning data for MRP </li></ul><ul><li>Various data recorded at different levels. </li></ul><ul><li>General data at client level, plant and storage location data at plant level, specific to storage location at storage location level. </li></ul>
  7. 7. Material type must be assigned at creating a material master, which determine: <ul><li>Number assignment internal or external </li></ul><ul><li>Number range intervals </li></ul><ul><li>What type of procurement allowed internal or external </li></ul><ul><li>What user department data required and in which order </li></ul><ul><li>Which fields hidden, displayed, required or optional </li></ul><ul><li>What is the account determinations, thru valuation class to GL account </li></ul><ul><li>Weather stock is to be valuated </li></ul><ul><li>Weather stock is to be managed with quantity and or value basis </li></ul><ul><li>Which valuation area these updating recorded. </li></ul>
  8. 8. Industry sector has following control functions <ul><li>Which screen appear in which order </li></ul><ul><li>Which industry specific field appear on each screen </li></ul><ul><li>We can not change industry type allotted to a material at a later date </li></ul><ul><li>We can extend the same material master record to another user department at a later date with same transaction code MM01 </li></ul><ul><li>MM02 change option, we can change only user department data which we selected in whiled creating the master record </li></ul><ul><li>Change history of material master by MM01, MM02 and MC40 can be viewed later date by T code MM04 </li></ul>
  9. 9. Entry aids: We can use existing vendor as reference and create a new vendor. Address data will not be copied, control data will be copied, how ever we can change and over write control data. <ul><li>XK01 Create vendor master central level </li></ul><ul><li>XK02 change, XK03 display </li></ul><ul><li>MK01 Create vendor master PO level </li></ul><ul><li>MK02 change, MK03 display </li></ul><ul><li>MM01 Create Material master </li></ul><ul><li>MM02 change </li></ul><ul><li>MM03 Display </li></ul><ul><li>MM04 Display changes </li></ul><ul><li>MM01 Extend material </li></ul><ul><li>MMSC Enter storage locations collectively </li></ul><ul><li>MM60 Material list </li></ul>