2. TOPICS
Management Functions
Goals and Objectives
Setting Goals Effectively
Management by Objectives(MBO)
Group Members:
I. Engr.Syed Wasif Azim Rizvi
II. Engr.Muhammad Bilal
III. Engr.Mustanser Hussain
3. Prophet Muhammad (Peace Be Upon Him) said:
“Each of you is a shepherd, and all of you are
responsible for your flocks.” (Saheeh Al-Bukhari,
Saheeh Muslim)
4. Management
Management refers to the tasks and activities involved
in directing an organization or one of its units: planning,
organizing, leading, and controlling.
The process of reaching organizational goals by
working with and through people and other
organizational resources.
6. Planning
Planning involves tasks that must be
performed to attain organizational
goals, outlining how the tasks must be
performed, and indicating when they
should be performed.
7. Organizing
Process of deciding where decisions will be made, who will
perform what jobs and tasks, and who will report to whom in
the company
Includes creating departments and job descriptions
Finance Manager HR Manager Production Manager
CEO
8. Leading
Getting others to perform the necessary tasks by
motivating them to achieve the organization’s goals.
Objective is to improve productivity
Crucial element in all functions.
9. Controlling
Process by which a person, group, or organization
consciously monitors performance and takes
corrective action.
10. Goals & Objectives
Goals and objectives are a critical component of
management.
Tell you if you and the organization are on the right track.
11. Goals
Provide the foundation for measurement.
Define what an organization is trying to accomplish.
A collection of related programs.
A reflection of major actions of the organization.
12. Objectives
Very precise, time-based and measurable actions that
support the completion of a goal.
Must be related directly to the goal
Be clear, concise, and understandable
Stated in terms of results.
Specify a date for accomplishment
Be measurable.
13. “Leadership is working with goals; management is
working with objectives.” Russel Honore
14. Goals and Objectives in P-O-L-C
Goals and objectives are an essential part of planning.
Also have cascading implications for all the aspects of
organizing, leading, and controlling.
15. Goals, Objectives, and Planning
Planning typically starts with a vision and a mission.
Then managers develop a strategy for realizing the
vision and mission
Achieving vision and mission will be indicated by how
well the underlying goals and objectives are achieved.
16.
17. Goals, Objectives, and Organizing,
Leading, and Controlling
Obviously, the role of goals and objectives does not stop
in the planning stage.
If goals and objectives are to be achieved and actually
improve the competitive position of the firm, then the
organizing, leading, and controlling stages must address
goals and objectives as well.
18. Continue…
The way that the firm is organized can affect
goals and objectives in a number of ways.
In terms of leadership, it is usually top managers
who set goals and objectives for the entire organization.
Finally, goals and objectives can provide a form of
control,
regarding how well or how poorly the organization
executes its strategy.
19. P-O-L-C Framework
In terms of planning-organizing-leading-controlling (P-O-L-C)
framework.
21. Setting Goals Effectively
The process of setting goals effectively should be a collaborative process
between an employee and his manager.
Whether writing long- or short-term goals, the most widely-used framework is
S-M-A-R-T.
22. S-M-A-R-T
Specific: Well-defined to inform employees exactly what is expected, when,
and how much.
Measurable: means you are able to determine or figure out that you have hit
your target.
Attainable: means it's not just a dream, but your goal is within reach.
Realistic: means it's possible to do the task within a fixed amount of time.
Time-bound: Establish enough time to achieve the goal, but not too much
time to undermine performance.
24. Definition:
Management By Objectives (MBO) can be defined as a
process whereby the employees and the superiors come
together to identify common goals, the employees set their
goals to be achieved, the standards to be taken as the
criteria for measurement of their performance and
contribution and deciding the course of action to be
followed.
25. Concept of MBO
Developed by Peter Drucker
Most widely accepted Philosophy of Management
Democratic style of Management
Better than Classical Theory of Management
26. Concept of MBO
Superiors and Sub-ordinates managers jointly define
common goals
Together decide about their areas of responsibility and
expected results.
They use these measures as guides for operating
the unit and assessing the contribution
of each of its member.