1. Section : Corporate Services
Page : 1 of 2
Revision :
Date : April 2014
JOB DESCRIPTION
New Zealand
Author : HR Manager New Zealand
Approved : Managing Director
Human Resources Administrator
(Auckland)
PRIMARY RESPONSIBILITIES
Provide accurate and timely support to the Human Resources Manager, HR team colleagues
and internal clients. This will include responsibility for HR projects as directed.
REPORTING
Human Resources Manager
SPECIFIC RESPONSIBILITIES
HR Administration
• Provision of all Adhoc and general administration correspondence eg. Employment
agreement variations, job descriptions, jury service letters, Certificates of Service, Immigration
support letters, confirmation of employment letters, WINZ documentation etc
• Supporting regional and global reporting requirements
• Administration of the Driver Check programme
• HRIS access queries and general system access queries
• Purchase order creation
• Responsible for HR SharePoint team site updates
• General team and HR Manager support
HR Support
• Accurate contract preparation and production including new employee packs and updating of
the employee tracking spreadsheet
• Updating of policies and procedures, as agreed by HR team
• Management of the employee termination process
• Supporting the induction programme
• Administration of employee benefit schemes, such as the Tenure Awards programme and
Southern Cross
• Development, review and updating of template documents
• Assisting with staff entitlement enquiries
• Basic contract interpretation
• Phone screening for recruitment
• Reference checking
• Cv reviewing
• HR Projects – Contract terms review, HR procedures review, updating generic NZ job
descriptions etc
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2. Section : Corporate Services
Page : 2 of 2
Revision :
Date : April 2014
JOB DESCRIPTION
New Zealand
Author : HR Manager New Zealand
Approved : Managing Director
HEALTH AND SAFETY
• Demonstrates strong commitment to SGS HSE Policies, Procedures, and Work Instructions
by participating in safety meetings, completing required training, intervening in unsafe
situations, refusing unsafe work, and complying fully with all applicable laws and regulations
related to HSE.
• Responds appropriately to emergency situations and assists other staff members in
maintaining readiness to respond to emergencies within the workplace.
• In accordance with the SGS HSE Management System requirements, disposes of, or directs
the disposal of, waste generated as a part of daily work performed in a safe manner and in
compliance with all waste transportation and disposal regulations and requirements.
• Reports all incidents (actual incidents and near misses) in accordance with the SGS Incident
Reporting requirements.
• Uses all equipment (including safety equipment) in the manner intended and reports any
damaged / lost equipment to supervisor.
• Maintain a safe and tidy worksite.
• Maintains awareness of hazards and proposes controls to supervisor, HSE Representatives
or relevant client / site contact.
• Actively participates in incident investigations and risk assessments as deemed necessary
by SGS management
PROFILE
• Proven effective communication skills and the ability to work with a variety of people across
the business at all levels
• Strong Customer Service focus with a positive attitude and orientation
• Conversant with New Zealand employment legislation
• Practical and enthusiastic to develop further skills
• Team Player with demonstrated initiative and the ability to work unsupervised
REQUIRED SKILLS
• Hold a tertiary qualification in HR or a relevant behavioural science.
• Well developed organisational & administration skills
• Intermediate to advanced level Microsoft word & excel skills
• Previous experience within a Human Resources environment is highly advantageous
• Full & clean New Zealand Drivers Licence
APPROVAL:
EMPLOYEE SUPERVISOR HR
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3. Section : Corporate Services
Page : 3 of 2
Revision :
Date : April 2014
JOB DESCRIPTION
New Zealand
Author : HR Manager New Zealand
Approved : Managing Director
Date:16/06/2015 Date:16/06/2015 Date:16/06/2015
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