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Resume

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Resume

  1. 1. RAKESH KUMAR PAL Contact: +966596504346 ~ E-Mail: palrakesh40@gmail.com ADMINISTRATION MANAGEMENTADMINISTRATION MANAGEMENT FACILITY MANAGEMENTFACILITY MANAGEMENT Resource MANAGEMENTResource MANAGEMENT Location Preference: Oman, Dubai, Qatar, Saudi Arabia South Africa and All Gulf CountryLocation Preference: Oman, Dubai, Qatar, Saudi Arabia South Africa and All Gulf Country Statement of PurposeStatement of Purpose In quest of a managerial level in the domain of Admin & Hr, Channel Management with a growth oriented organization, preferably in FMCG/ Automobile/ Poultry / Construction / Gas and oil. PROFESSIONAL PREFACE  11.4 years of experience in Facility Management, Administration, Human Resource, Purchase, Projects and Operations Management.  Areas of expertise encompass the following: -Assets Management -Security Management -Event Management -MIS/ Reports/ Records -Housekeeping -Resource Planning -Infrastructure Management -Office Maintenance -AMC Management -Vendor Management -Inventory Control -Payroll Management -Installation and Commissioning -Welfare Activities -Site Management  An expert in managing general administration functions; facility management involving maintenance, housekeeping, security services environment and aesthetics; horticulture, asset management; stationery, stores and accounting; contract management and vendor development and management of crisis and various emergencies like fire, disasters etc.  Skilled communicator with ability to motivate people and strong leadership, people management, interpersonal & negotiation skills. StrengthsStrengths  Strong negotiation skills to get the best rates offered in the industry.Strong negotiation skills to get the best rates offered in the industry.  Displays conceptual, analytical & strategic thinking.Displays conceptual, analytical & strategic thinking.  Sound & strong managerial, leadership, execution and decision making skills.Sound & strong managerial, leadership, execution and decision making skills.  Flexible attitude with well developed interpersonal skills whereby develops and motivates team members to create aFlexible attitude with well developed interpersonal skills whereby develops and motivates team members to create a positive working environment.positive working environment.  Drive and passion to learn new things and taking up challenges.Drive and passion to learn new things and taking up challenges. CORE COMPETENCIES  Responsible for planning and monitoring the deployment of the organization’s Staff related to Technical, Security, Housekeeping as and when needed.  Ensuring appropriate budget planning and its adherence to cost lines.  Effecting preventive maintenance schedules of equipments to increase the equipments up time/ reliability & accomplishing production targets.  Administering knowledge on Safety, Security, Business Continuity and Crisis Management.  Developing budgets & annual plans to managing facilities as per organizational needs & parameters.  Have thorough understanding of contracts and negotiations in the current environment.  Managing inventory management of materials and handling procurement of the same in the desired time frame.  Negotiating with & finalizing service agreements with reliable contractors for execution of servicing works as per budgeted parameters.  Monitoring the operational performance and being within budget, planning and following up improvements to achieve the targets.  Coordinating for the activities efficiently to meet the goals and objectives effectively schedule the work of the team to complete operations or activities within a stipulated time period.  Accountable for budget requirements for operations and assets and last but not the least accountable for employees on the site.  Skilled at AMC Renewals/Management and Vendor Negotiations. PROFESSIONAL SYNOPSIS Posses a rich experience over 11.4 years in HR & Administration, Legal Compliance, Operations, Marketing and Facilities Management. • Posses the quality of a Multi Task Manager & hence successfully carried out different responsibilities for different departments in the organisation, Project Management Infrastructure & Property Management Facility Management Asset Management Site & General Administration Asset Management Security AMC Management Quality Assurance & Control Liaison / Coordination People Management Resource MANAGEMENT
  2. 2. • Demonstrated abilities in Hr & Administrative Policy execution & implementation with good Process Mapping & documentation skills, • An effective communicator with excellent relationship building & interpersonal skills. Strong analytical, problem solving & organizational abilities. Possess a flexible & detail oriented attitude, • An effective communicator with excellent relationship building & Interpersonal skills, strong analytical skills with problem solving & organizational abilities. OBJECTIVE • My objective is to work in a challenging environment which provides great learning and experience. CAREER SNAPSHOTS Organization: - Seder Engineering and Construction Saudi Arabia-Jeddah (May-2015- Till Date) Designation: Project- Admin/HR Office •Handle administrative work of site, including liaison, coordination and execution • Full and final settlement of dues at the time of separations of the workers. • Calculating leave, bonus & end of service benefits. • Preparing salary for all the employee, calculating leave, bonus & end of service benefits. • Coordinating with PRO for labour and immigration related matters (Work permit, new Visa, cancellation of labour card) • to handle contractors, labours, security, various agencies on site Or Office. • To be able to prepare daily reports like that regularly update personnel, payroll and job applicant records • Responsible (Along with HR Dept.) to issue Visiting cards & I cards of the company. Declare the list of the paid Holidays. Coordinate and assist in the Final Settlement of employees who have resigned. • Responsible for maintaining the office files. They must file, label, Organize and respond to requests for files from their supervisors or other Dept. And maintain general office files including client, accounting and contract files. • Responsible to maintain employee, applicant and payroll files in addition to the general office files. Since most of these files contain confidential information, human resources assistants are also responsible for developing and following the proper procedures to keep these files secure and responsible for updating records in the computer system. • Assisted managers with hiring procedures, screening of candidates, coordinating interviews. • Assisted staffs with payroll, leave redundancy and holiday queries. • Facilitate resolution of issues between departments. • Responsible for local recruitment as per manpower plan including • Sourcing and selection in coordination with Regional HR and Country Management. • Prepare employment contracts in the region for all local employees. Ensure that every employee as a employment contract in your branch/station. • Conduct the joining formalities and Induction for the new join as per the mandate provided by Regional HR • To initiate Manpower approvals for any new / replacement position for further approvals from Regional HR. • Prepare monthly hires and attrition details of employees and send the report to Regional HR • Prepare any other monthly HR MIS as applicable per country. Prepare compensation & benefits data for all employees for regular pupation with Corporate HR • Update the Organization charts for your respective location. • Ensure that HR procedures & policies are adhered to in the region as per corporate guidelines and applicable laws in the region. • Support the manpower budgeting process Drive training programs locally in the region along with Regional HR • Conduct employee engagement activities for employees in the region in coordination with Regional HR • Support the Performance management process in the region and monitor PMS reviews • Support the HRMS project and the key deliverables of the project in coordination with Corporate HR. • Drive local employee training for HRMS .Support any other HR Initiatives driven by Corporate and Regional HR by providing local country• Manage and update personnel list and visa validity list. Initiate job request for Residential Permit issuance and renewal • Coordinate and arrange medical of personnel having residence visa, as a requirement of processing/application. • Coordinate to initiate job request for visa issuance/renewal (Multiple & Single Exit Re-Entry Visa/Business/ Work Visit Visa). • Daily on site handling all issues related to administration • Materials management, to maintain record books, sheets • Coordinate meetings between various consultants, engineer, project manager • Participates in recruitment effort for exempt and non-exempt personnel; screening applications, as well as coordinating and conducting interviews for exempt and non-exempt personnel. • Manages and conducts pre-employment screening; reference checks, background screens and physical fitness tests. • Sends correspondence to applicants on as needed basis • Coordinates the use of temporary labour as needed, including maintaining relationships with agency representatives and communicating temporary needs as well as acquiring the contract and obtaining local and HO approvals. • Conducts new associate orientation, tours of facility, and ensures accurate completion of New Hire paperwork • Coordinates the non-exempt performance review process. • Playing a key role in Administration Department: Accountable for all Day to day General office administration related activities viz. (Repair and Maintenance, Purchase, Security, Housekeeping, Facility, Transport, Canteen/Pantry, Vendor management, Travel) • Responsible For All Admin Including Transport, foods, office management, vender management, housekeeping, booking Railway Flight, Bus Ticket, Arrangements of car, cabs and lodging Arrangement of guest and staffs. • Check the labour safety and visit the side day to day. • Coordinated meetings, events and conference calls including the hiring of catering services and arrangement of meeting space. • Reviewed accidents and incidents to determine cause and implemented plans to prevent reoccurrence. • Conducted job sites safety and environmental audits which included the completion of documentation of compliance and corrective actions taken. • Administered the Safety Awareness Program to ensure a safety culture among the work force.
  3. 3. • Reviewed, recommended and conducted continued training and education of employees in safe and efficient work methods. • Maintained Safety Statistic for area of responsibility. • Monitored site activities for compliance with health and safety guidelines Organization: Larsen & Toubro Limited (Engineering Construction& Contracts Division), Mumbai (Jan 2010 –May2015) Designation: Asst.HR & Admin Manager  Responsibilities: • Lead a team of 12 members. • As a member of the leadership team, directed management on full spectrum of HR operations, systems and programs including training and incentive programs, workforce planning; implemented various HRISs, revising employee handbook and behavioural interviewing. • Handle administrative work of site, including liaison, coordination and execution • Full and final settlement of dues at the time of separations of the workers. • Calculating leave, bonus & end of service benefits. • Preparing salary for all the employee, calculating leave, bonus & end of service benefits. • Coordinating with PRO for labour and immigration related matters (Work permit, new Visa, cancellation of labour card) • To handle contractors, labours, security, various agencies on site Or Office. • To be able to prepare daily reports like that regularly update personnel, payroll and job applicant records • Responsible (Along with HR Dept) to issue Visiting cards & I cards of the company. Declare the list of the paid Holidays. Coordinate and assist in the Final Settlement of employees who have resigned. • Responsible for maintaining the office files. They must file, label, Organize and respond to requests for files from their supervisors or other Dept.And maintain general office files including client, accounting and contract files. • Responsible to maintain employee, applicant and payroll files in addition to the general office files. Since most of these files contain confidential information, human resources assistants are also responsible for developing and following the proper procedures to keep these files secure and responsible for updating records in the computer system. • Assisted managers with hiring procedures, screening of candidates, coordinating interviews. • Assisted staffs with payroll, leave redundancy and holiday queries. • Oversee risk management and legal activities: letters of agreement, contracts, leases, and other legal documents and agreements • Facilitate resolution of issues between departments. • Manage and update personnel list and visa validity list. Initiate job request for Residential Permit issuance and renewal • Coordinate and arrange medical of personnel having residence visa, as a requirement of processing/application. • Coordinate to initiate job request for visa issuance/renewal (Multiple & Single Exit Re-Entry Visa/Business/ Work Visit Visa). • Coordination with various government departments • Daily on site handling all issues related to administration • Materials management, to maintain record books, sheets • Coordinate meetings between various consultants, engineer, project manager • Participates in recruitment effort for exempt and non-exempt personnel; screening applications, as well as coordinating and conducting interviews for exempt and non-exempt personnel. • Manages and conducts pre-employment screening; reference checks, background screens and physical fitness tests. • Sends correspondence to applicants on as needed basis • Coordinates the use of temporary labour as needed, including maintaining relationships with agency representatives and communicating temporary needs as well as acquiring the contract and obtaining local and HO approvals. • Conducts new associate orientation, tours of facility, and ensures accurate completion of New Hire paperwork • Coordinates the non-exempt performance review process. • Provides information related to company history, vision and values, Code of Conduct, benefits, attendance policy, meal and rest periods, and other content contained in the On-boarding Program. • Assists in the safety effort for facility. • Maintains the completeness, accuracy, and audits of associate files, including working files, medical files, and performance files as defined by the Department of Labour and in compliance with the Customs Trade Partnership against Terrorism. . • Manages Associate Recognition Program • Assesses associate morale and identifies appropriate timing for activities and events, as well as provides input on topics for building-wide meetings. • Managed operations including forecasting, inventory control, purchasing, and quality insurance. Maximized revenues through efficient staffing, labour cost controls, and promotions. • Produce monthly, quarterly and yearly benefits and payroll totals for the company • Terminated/ hired, oversaw, educated, and delegated personnel... • Administering knowledge on Safety, Security, Business Continuity and Crisis Management. • Playing a key role in Administration Department: Accountable for all Day to day General office administration related activities viz. (Repair and Maintenance, Purchase, Security, Housekeeping, Facility, Transport, Canteen/Pantry, Vendor management, Travel) • Responsible for All Admin Including Transport, foods, office management, vender management, housekeeping, booking Railway Flight, Bus Ticket, Arrangements of car, cabs and lodging Arrangement of guest and staffs. • Check the labour safety and visit the side day to day. • Recruited staff, developed job descriptions, prepared advertisements, checked application forms, shortlisted, interviewed and selected candidates. • Advised on payroll issues related to remuneration, promotion and benefits. • Administered payroll and maintained records relating to staff. • Managed Payroll Calculation, compulsory Insurances and other HR reports. Followed company procedures related to Deports working. • Developed HR planning strategies with line managers. • Planned and delivered training and inductions for new staff. Organization: Obera Construction Enterprises Pvt Limited, Kolkata (May 2008 – Dec 2009) Designation: Hr /Admin Officer
  4. 4. Responsibility: • Managing entire officer administration including furniture & fixtures. • Monitoring the attendance and leave of the labours • Processed incoming orders (Local), coordinated shipments, and handled customer-related issues. • Liaisoning with Govt officials on required approvals and compliances. • Purchase of raw materials stock maintenance and issue. • Maintenance of office automation.viz.Phones, Electricity, UPS, building maintenance etc. • Purchase and invoicing of hardware, furniture and other office machinery. • Opening bank account for new employees and managing other bank related documentation. • Travel, hotel, cab arrangements for International visitors. • Handle the overseas travel of managing director. • Coordinate for foreign exchange, insurance and relevant documents for overseas travel. • Looking after the employee’s safety, welfare and wellbeing and ensure conducive work environment. • Monitoring the admin budget closely & curtailing the expenses wherever necessary. • Monitoring and ensuring good house-keeping. • Was responsible for legal matters of the company. • Overall supervision and administration of 8 units of the company. • Management of petty cash. • Weekly payment for the skilled and unskilled workers. • Supervision of overall office affairs and factory units. • Maintain all the documents / filling related to transaction • Airways/Train ticket booking (direct booking for the company employees). • Communicating and coordinating with the Indian office. • To handle contractors, labours, security, various agencies on site • Coordinated meetings, events and conference calls including the hiring of catering services and arrangement of meeting space. • Reviewed accidents and incidents to determine cause and implemented plans to prevent reoccurrence. • Conducted job sites safety and environmental audits which included the completion of documentation of compliance and corrective actions taken. • Administered the Safety Awareness Program to ensure a safety culture among the work force. • Reviewed, recommended and conducted continued training and education of employees in safe and efficient work methods. • Maintained Safety Statistic for area of responsibility. • Monitored site activities for compliance with health and safety guidelines. • Identifying current and future needs by conducting surveys and discussions with residents • Exploring opportunities to add value to building maintenance. • Maintained safety training records and provided safety briefings and appropriate orientation. • Reviewed health and safety plans. • Handling queries of different branches and solving it. • Exploring opportunities to add value to building maintenance • Resolving commercial dissatisfaction by attending / investigating of complains • Administering knowledge on Safety, Security, Business Continuity and Crisis Management. • Responsible (Along with HR Dept) to issue Visiting cards & I cards of the company. Declare the list of the paid Holidays. Coordinate and assist in the Final Settlement of employees who have resigned. • Playing a key role in Administration Department: Accountable for all Day to day General office administration related activities viz. (Repair and Maintenance, Purchase, Security, Housekeeping, Facility, Transport, Canteen/Pantry, Vendor management, Travel) • Act as liaison to various agencies and service providers such as water, electric, telephone,etc • Tracking and maintaining inventory levels in the stores for all items required in the plant • Daily, weekly and monthly inventory review • Shouldered responsibility of maintaining finances and cash received from all the branch and keeping track of auditing from time to time • Identifying current and future needs by conducting surveys and discussions with residents • Exploring opportunities to add value to building maintenance. Organization: Jeevan Jyoti Construction Pvt Limited, Pune, Pune (Jan 2002 – Nov 2007) Designation: Senior Hr / Admin Executive  Responsibilities: • Lead a team of 4+ members • Independently heading Administrative Management Department from Corporate Office based in Pune. • Responsible for AMC Management and their timely Renewals. • Taking necessary approvals by initiating Approval Notes from the management. • Ensuring smooth and seamless operations of the sites. • Audit sites on the regular basis, take decisions and apprise management for the corrective actions.
  5. 5. • Established the process and reporting of procurements. Vendor Management for the branch / Project offices / Head office. • Reporting to Head office. Procurement of materials, handling purchase department. • Liaison with various government departments. Co-ordination with vendors. • Responsible for implementation of the company policy. • Maintaining Attendance records. • Responsible to deduct ESI & PF and filling challans on time ( Along with the Accountant and HR) • Maintaining coding and get updating fixed assets register time to time. • Responsible to insure company properties and verify the same time to time. Follow-up of the insurance claim if any. Responsible to provide adequate facility (phone /fax/internet/printer/proper lighting/fan seating arrangement / enough working space etc) to company employee for efficient working. • Responsible to circulate the circulars, the company rules or any updating to employees. • Responsible to open the salary account, PF, ESIC for the new employee. Employee Database Management and Leave Records Management. • Induction of new employees, explaining them policies and procedures of the company To assist in Manpower Planning • Responsible (Along with HR Dept) to issue Visiting cards & I cards of the company. Declare the list of the paid Holidays. Coordinate and assist in the Final Settlement of employees who have resigned. • Manage the payroll for 200-250 employees using the ADP system, across four states including performance evaluations, salary increases, and compensation. • Responsible for talent management within the company, including selection and retention strategies, and conducting orientation programs. Resulting in recruiting valuable employees without the use of outside sources, saving the organization thousands of dollars. • Counsel employees and management concerning policies, procedures, and best practices. Resulting in identifying risks and creating effective solutions for both the employees and the organization. • Conduct various reports including turnover rates, staffing and diversity, and absenteeism reports. • Introduced and administered programs in the areas of compensation and benefits including the monitoring of all third party sick pay like FMLA and short term disability. • Resolving all employee relations and labour issues that arise, by creating an open environment. • Knowledge of state and federal laws, and OSHA compliance. • Liaison between company and employees, setting leadership strategies and goals to meet organizational needs. • Provide recommendations to the organization based analysis conducted to improve morale, and increase job satisfaction leading to retention strategies. • Designed and implemented a new feedback process that consisted of an employee satisfaction survey and an exit turnover that led to a decrease in turnover. • Properly maintaining employee records and handling all new hire procedures, including a vast knowledge in new hire and termination procedures. SUMMER INTERNSHIP Company Name : Gujarat co.- operative milk marketing federation Ltd.(Amul),Pune Title : Branding and improvement of distribution process Duration : 2 months Learning : To analyze the present position of brand in the market through interrogating the distributor, retailer and to understand the distribute process COMPETENCIES & SKILLS • Outstanding Communication Skills • Organizing and Problem Solving Skills • Technology Evaluation • Computer Programming/Modeling • Damage Assessment and Analysis • Work under Pressure • Innovative and Creative • Performance Oriented • Quality Conscious • People Manager • Sense of responsibility, team spirit, confident and determinant. • Workaholic, open to learning.
  6. 6. Computer proficiency • Operating System – WINDOWS. HRMS,SAP,ORACLE • Applications – MS Office. (WORD, EXCEL &POWER POINT) • INTERNET - SURFING,E-MAIL, OUTLOOK, EXPRESS, ERP SOFTWARE BY ESS, INTERNET EXPLORE- OTHER QUALIFICATION • Completed Honours Diploma in Network Centered Computing from NIIT. ACADEMICS M.B.A. (HR) IIEBM, Pune Appearing B.A. V.B.S.P University 2008 10+2 U.P Board, Allahabad 2001 10th U.P Board, Allahabad 1999 EXTRA CURRICULAR ACTIVITIES • Done field work in industries like; kores India ltd., ISMT ltd., KSB pumps Ltd., Schmalz India pvt. Ltd., Rich Gravis Product pvt. Ltd. PERSONAL VITAE Date of Birth : 16th December 1983. Languages : English, Hindi. Address : Room No-555, Sanjay Nagar Near Shivsena Office Mumbra Thane,Mumbai Marital Status : Unmarried. Passport Details- : Passport No-K4478147 Date of Issue-4/10/2012 Date Of Expiry-3/10/2022 Place of Issue- Lucknow
  7. 7. Computer proficiency • Operating System – WINDOWS. HRMS,SAP,ORACLE • Applications – MS Office. (WORD, EXCEL &POWER POINT) • INTERNET - SURFING,E-MAIL, OUTLOOK, EXPRESS, ERP SOFTWARE BY ESS, INTERNET EXPLORE- OTHER QUALIFICATION • Completed Honours Diploma in Network Centered Computing from NIIT. ACADEMICS M.B.A. (HR) IIEBM, Pune Appearing B.A. V.B.S.P University 2008 10+2 U.P Board, Allahabad 2001 10th U.P Board, Allahabad 1999 EXTRA CURRICULAR ACTIVITIES • Done field work in industries like; kores India ltd., ISMT ltd., KSB pumps Ltd., Schmalz India pvt. Ltd., Rich Gravis Product pvt. Ltd. PERSONAL VITAE Date of Birth : 16th December 1983. Languages : English, Hindi. Address : Room No-555, Sanjay Nagar Near Shivsena Office Mumbra Thane,Mumbai Marital Status : Unmarried. Passport Details- : Passport No-K4478147 Date of Issue-4/10/2012 Date Of Expiry-3/10/2022 Place of Issue- Lucknow

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