Writing a successful grant proposal and detailed budget In order for the grant selection committee to fully understand the nature of your project, and its budgetary implications, we ask that you reference the following guide. Good luck! Writing the Proposal: Each submitted proposal should include the following: 1. Need Statement: Use the following questions to guide the creation of your statement of need. • What is the need for the project? Is it a serious problem or issue, or a lack of a needed service? • What are the facts and the sources that back up the need for your project? • Who will benefit from the project and how? Define the audience by age, gender, location, ethnic background, country of origin, or a combination of these factors. Considering the answers to the above questions, you can begin to craft the statement of need. Remember that your final statement of need will: • describe the status quo that exists before the solution to the problem • target a population group(s) and a geographic location • present the solution to the problem • describe the benefits to the target audience(s) and possibly to society at large. 2. Mission Statement: A mission statement is a philosophical statement about the student, University, or faculty development that your project addresses. It should include: • Why is there an immediate need for action toward your goal? • What is the anticipation of future accomplishment? • When fulfilled, what is the meaning for Students, the University community or your professional development? 3. Goals: The goal is the final impact or outcome that you wish to bring about using the Dean’s grant. It should following the S.M.A.R.T. principles for goal writing: • (S)pecific • (M)easurable • (A)ttainable • (R)ealistic • (T)ime-bound. Writing the Detailed Budget: The detailed budget for your proposal should be clear, well organized and easy to understand. Consider using a spreadsheet with outlined columns and heading that outline: • Budget Category • Requested Funds • Outside Contributions • Project Total Direct Costs Direct costs for your grant are perhaps the most important component in your grant’s budget. They represent the funds you are seeking from the funding source. The costs described below are considered direct costs: Personnel: Show the breakdown of hours and weeks. Such as: $10.00 per hour X 40 hours per week X 52 weeks = $20,800. Travel: Make sure to provide clear formulas and documentation for why travel is necessary. Include the cost for a plane ticket, the cost of a hotel per night and the number of nights you will be staying, and a food allowance. Be sure and use realistic but conservative figures and avoid using round numbers, such as use $1,280 instead of $1,000. Equipment: To help understand equipment costs, documentation of the program need for the equipment. Equipment costs shoul ...

1. Writing a successful grant proposal and
detailed budget
In order for the grant selection committee to fully understand
the nature of your project, and its
budgetary implications, we ask that you reference the following
guide. Good luck!
Writing the Proposal:
Each submitted proposal should include the following:
1. Need Statement: Use the following questions to guide the
creation of your statement of need.
• What is the need for the project? Is it a serious problem or
issue, or a lack of a needed service?
• What are the facts and the sources that back up the need for
your project?
• Who will benefit from the project and how? Define the
audience by age, gender, location,
ethnic background, country of origin, or a combination of these

2. factors.
Considering the answers to the above questions, you can begin
to craft the statement of need.
Remember that your final statement of need will:
• describe the status quo that exists before the solution to the
problem
• target a population group(s) and a geographic location
• present the solution to the problem
• describe the benefits to the target audience(s) and possibly to
society at large.
2. Mission Statement: A mission statement is a philosophical
statement about the student,
University, or faculty development that your project addresses.
It should include:
• Why is there an immediate need for action toward your goal?
• What is the anticipation of future accomplishment?
• When fulfilled, what is the meaning for Students, the

3. University community or your
professional development?
3. Goals: The goal is the final impact or outcome that you wish
to bring about using the Dean’s
grant. It should following the S.M.A.R.T. principles for goal
writing:
• (S)pecific
• (M)easurable
• (A)ttainable
• (R)ealistic
• (T)ime-bound.
Writing the Detailed Budget:
The detailed budget for your proposal should be clear, well
organized and easy to understand. Consider
using a spreadsheet with outlined columns and heading that
outline:
• Budget Category
• Requested Funds
• Outside Contributions
• Project Total

4. Direct Costs
Direct costs for your grant are perhaps the most important
component in your grant’s budget. They
represent the funds you are seeking from the funding source.
The costs described below are considered
direct costs:
Personnel: Show the breakdown of hours and weeks. Such as:
$10.00 per hour X 40 hours per week X
52 weeks = $20,800.
Travel: Make sure to provide clear formulas and documentation
for why travel is necessary. Include the
cost for a plane ticket, the cost of a hotel per night and the
number of nights you will be staying, and a
food allowance. Be sure and use realistic but conservative
figures and avoid using round numbers, such
as use $1,280 instead of $1,000.
Equipment: To help understand equipment costs, documentation
of the program need for the
equipment. Equipment costs should be well defined and include
specifications. For example, you might
include a high–speed copier system to be used to reproduce
reports and other documents for
committees, staff members, and volunteers. You should explain
how the copier will help you in
administering the program.
Supplies: It is helpful to break down supplies into categories
such as general office supplies, educational
and training supplies, and computer supplies.

5. For more information and training on successful grant writing
we encourage you to visit the following
sources:
New York State (http://www.nysegov.com) — Use to obtain
information about State departments and
contact information, grants, and funding opportunities.
Grants Action News (http://assembly.state.ny.us/gan/) —
Information on available NYS and Federal
grants
Catalog of Federal Domestic Assistance (www.cfda.gov) — The
online Catalog of Federal Domestic
Assistance provides access to a database of all Federal programs
available to State and local
governments; domestic public, quasi-public, and private profit
and nonprofit organizations and
institutions; specialized groups; and individuals. After finding a
program of interest, contact the office
that administers the program and find out how to apply.
Grants.gov (http://www.grants.gov/web/grants/home.html) —
Grants.gov allows organizations to
electronically find and apply for competitive grant opportunities
from all Federal grant-making agencies.
Grants.gov is THE single access point for over 900 grant
programs offered by the 26 Federal grant-
making agencies.
Foundation Center (www.foundationcenter.org) — One of the

6. most widely used resources for
information about foundations, with a searchable database
available via an online subscription. Also
contains extensive information on many grant related topics,
including a free Proposal Writing Short
Course
(http://foundationcenter.org/getstarted/tutorials/shortcourse/ind
ex.html) and a list of Funding
Information Network sites
(http://foundationcenter.org/collections/).
GrantDomain (http://www.tgci.com/grantdomain) — Produced
by The Grantsmanship Center
(www.tgci.com ), GrantDomain is a user-friendly and
continually updated funder database of
foundation, corporate, and federal grantmakers.
GuideStar (www.guidestar.org) — Information of the mission,
activities and finances of nonprofits and
foundations nationwide; view IRS Form 990’s and Form 990-
PF’s.
Community Foundation Locator
(http://www.cof.org/community-foundation-locator)– This site
is
produced by the Council on Foundations, and allows one to
learn about community foundations and
search for them by state.
Nonprofit Works (www.nonprofitworks.com) — Information
about company services, courses and
workshops; includes a “downloads” section that contains free
documents and templates related to grant
research and writing

7. http://www.nysegov.com/
http://assembly.state.ny.us/gan/
http://www.cfda.gov/
http://www.grants.gov/web/grants/home.html
http://www.foundationcenter.org/
http://foundationcenter.org/getstarted/tutorials/shortcourse/inde
x.html
http://foundationcenter.org/collections/
http://www.tgci.com/grantdomain
http://www.tgci.com/
http://www.guidestar.org/
http://www.cof.org/community-foundation-locator
http://www.nonprofitworks.com/
Budget Template
Highschool outreach for LGBTQ Youth
MPH STUDENT
1
Running head: BUDGET TEMPLATE
2
BUDGET TEMPLATE
National University
In comparison to heterosexual youths and youths who do not
experience gender dysphoria, LGBTQ+ youths generally report
higher rates of mental health issues such as suicidality,
emotional distress, mood disorders, and self-harm. However, a
lack of family, environmental, and societal support further
inhibits this group from addressing their mental health issues
(as cited in Russell & Fish, 2016). In San Diego, the County
Health and Human Services Agency has created and funded a
program called Our Safe Place in order to provide safe drop-in
centers, mental health services, and supportive resources. In

8. central San Diego and East County area, the program is hosted
by San Diego Youth Services (SDYS) (SDYS, n.d.). In order to
promote its available support system for LGBTQ youths, SDYS
frequently partners with local school districts to presents the
program. The budget for the program is as followed
Needs statement:
LGBTQ+ youths in the US are more likely to suffer certain
mental illnesses such as anxiety, mood disorder, and suicidal
behaviors than other groups. As reported in 2018 by the Centers
for Disease Control and Prevention (CDC), 63% of all LGBTQ
students surveyed reported feeling sad or hopeless. In addition,
47% of this group reported having suicidal thoughts (CDC,
2018).
Mission statement:
The mission of this outreach program is to present the Our Safe
Place program and its available support services to high schools
in Central and Eastern area of San Diego County in order to
raise awareness and participation of LGBTQ+ youths in the
program.
Procedures:
The program manager will reach out to school districts and high
schools in the serving areas and plan the integration of the
presentation to the school’s existing curriculum. Two personnel
will travel to the school and present Our Safe Place to students
as scheduled between the manager and school authority.
Presentation includes introduction to the program and available
services, Q&A sessions, and handing out posters, contact cards,
and flyers to the students along with other souvenir items. The
program aims for delivering presentation to 8 schools in the
area within a month, 2 schools per week with 1-hour allotment
for each school (including travel time).
Goals:
1. Increase awareness about mental health in general and mental
health among LGBTQ+ youths.
2. Increase number of youths who visit the program locations.
3. Increase number of youths who utilize drop-in centers.

9. 4. Increase number of youths who utilize mental health service
provided by the program.
Budget:
Direct cost
Item
Rate
Qty
Time
Total cost
Personnel
$22.50/hour
2
8 hours
$360.00
Travel
$20.00/day
2
8 days
$320.00
Supplies - paper
$4.00.00/ream
1
$4.00
Supplies - flashdrive
$5.00/unit
1
$5.00
Supplies - souvenir pins
$40.00/250-pack
1
$40.00
Equipment - printer
Free - Courtesy of SDYS office

10. Equipment - computer
Free - Courtesy of SDYS office
Equipment - pin maker
Free - Courtesy of SDYS staff
TOTAL DIRECT COST
$729.00
Indirect cost
Item
Cost
Staffing
Included in the program
Contacting school/school district
Referral from the County
Equipment deterioration
Included in the program
Time for making pins
Shared among staff and volunteers
TOTAL INDIRECT COST
N/A
Budget justification:
For direct cost, most of the budget is allocated to staffing. The
program totals 16 hours with 1 hour per school per day, 2
schools per week, 8 schools per month.
Cost of personnel is $22.50 per hour X 2 staff X 6 total hours =
$360.00. This rate is the standard wage rate for the program
staff as indicated by their employment contract with SDYS.
Cost of travel includes fuel and food for each staff, which is
$20.00 X 2 staff X 8 days of traveling = $320.00
Supplies for this plan include paper for printing posters, a flash
drive for transporting presentation materials, and pins as
souvenirs for students. A ream of paper is $4.00 and a 16GB
flash drive is $5.00, both listed at target.com. The parts needed
to make pins are sold on Amazon at $40.00 for a 250-pack.
Equipment for this plan includes printer, computer, and a pin

11. maker, all of which are provided for free as courtesy of staff
and SDYS.
For indirect cost, staffing (other than sending the staff to school
for presentation delivery) and equipment deterioration are all
included in normal SDYS operation. The contact between
program manager and school district/authorities is provided by
the County. Time used to make presentations, posters, flyers,
and souvenir pins are shared among program staff and
volunteers.
In overall, this 1-month program shall deliver the presentation
to 8 schools in Central and Eastern area of San Diego County
with the total cost of $729.00.
References:
Centers for Disease Control and Prevention. (2018). Youth risk
behavior surveillance – 2017. Morbidity and Mortality Report,
67(8). Retrieved from
https://www.cdc.gov/healthyyouth/data/yrbs/pdf/2017/ss6708.pd
f
Russell, S. T., & Fish, J. N. (2016). Mental health in Lesbian,
Gay, Bisexual, and Transgender (LGBTQ) youth. Annual
Review of Clinical Psychology, 12(1), 465–487.
https://doi.org/10.1146/annurev-clinpsy-021815-093153
This table lists criteria and criteria group names in the first
column. The first row lists level names and includes scores if
the rubric uses a numeric scoring method. You can give
feedback on each criterion by tabbing to the add feedback
buttons in the table.Criteria
Outstanding Achievement
Commendable Achievement
Marginal Achievement
Unsatisfactory
Failing

12. Criterion Score
Budget Template
5.25 points
Includes a Needs Statement, Mission Statement and Goals.
Goals are • (S)pecific • (M)easurable • (A)ttainable • (R)ealistic
• (T)ime-bound.
4.675 points
Needs Statement, Mission Statement and Goals are included;
however, some components are missing or unclear.
4.1475 points
Needs Statement, Mission Statement and Goals are included;
however, many components are missing or unclear.
3.6225 points
Needs Statement, Mission Statement and Goals are included,
however most components are missing or unclear.
3.0975 points
missing
Score of Budget Template,/ 5.25
Budget Justification
6 points
The detailed budget is well organized and easy to understand.
Includes Direct Costs, Personnel, Travel, Equipment and
supplies. Demonstrates a link between activities and outcomes,
assess the organizational situation and identify and support the
chosen course of action, including budgeting and resource
management, and justify the choice of the tool used in
budgeting.
5.34 points
The detailed budget includes Direct Costs, Personnel, Travel,
Equipment and supplies; however, it is mostly well-organized
and easy to understand.
4.74 points
The detailed budget includes Direct Costs, Personnel, Travel,
Equipment and supplies; however, it is only partially well -
organized and easy to understand.
4.14 points

13. The detailed budget includes Direct Costs, Personnel, Travel,
Equipment and supplies; however, it is not well-organized and
easy to understand.
3.54 points
missing
Score of Budget Justification,/ 6
Referencing
0.75 points
Citations and references are in proper APA format. Ample
sources are cited. All claims are supported with a professional
reference.
0.6675 points
Citations and references are in proper APA format. Ample
sources are cited. Some claims leave the reader looking for a
reference.
0.5925 points
Citations and references are in proper APA format. Ample
sources are cited. Many claims leave the reader looking for a
reference.
0.5175 points
Citations and references are limited, missing or incorrect.
0.4425 points
missing
Score of Referencing,/ 0.75
Writing organization and style
3 points
The paper is well organized both overall and at the paragraph
level. Sentences are smooth and carefully crafted. There are
virtually no errors in punctuation, spelling, grammar or usage.
2.67 points
The paper is well organized, but the paragraphs structure may
sometimes be disjointed. The paper may have a few awkward
passages and a few errors in punctuation, spelling, grammar and
usage.
2.37 points
The paper is basically well organized, though individual

14. paragraphs may be disjointed or misplaced. The writing is
competent, but often wordy, overly general, imprecise or trite.
2.07 points
The paper is poorly organized. Some sentences may be so
confused that their meaning does not clearly emerge. Words
may be imprecise, incorrect, trite or vague.
1.77 points
The paper lacks clarity. The language or sentence structure is so
muddled as to be unclear in several spots. Errors in punctuation,
spelling, grammar and usage are highly distracting
Score of Writing organization and style,/ 3
Rubric Total ScoreTotal
Score of Budget Template and Budget Justification,/ 15Criterion
score has been overridden
Overall Score
Overall Score
Level 43 points minimum
Level 32 points minimum
Level 21 point minimum
Level 10 points minimum
Outcomes
· Explain basic principles and tools of budget and resource
management