Presentation for M365 South Africa User Group Meeting on August 10th 2021. Parts of this presentation were also used for my presentation at the ESPC21 conference.

1. Building a harbor

2. 2
Image Courtesy: Merethe Stave

3. Image courtesy: Stad Molo As | Facebook

4. 4
So…
Microsoft Modern Collaboration Architecture
MOCA
What does this have to do with

5. 5
First…
… we need to decide some stuff!

6. What type
of harbor
are we
building?
6
Image courtesy: Microsoft Stock Images Image Courtesy: Microsoft Stock Images

7. Who shall
use our
harbour and
for what?
Image courtesy: Microsoft Stock Images Image Courtesy: Microsoft Stock Images

8. 8
Who owns it?
The project? The municipality? A company?
The board?
Image Courtesy: Microsoft Stock Images

9. 9
Start with the ownership!
Image Courtesy: Microsoft Stock Images

10. 10
Then build
…one piece at a time

11. 11
Meaning….
DO NOT only start with OneDrive!!

12. 12
Meaning…
Pilot 1
Pilot 2
Everyone
Start with a small group of people
Image Courtesy: Microsoft Stock Images

13. 13
Information and data governance
Create your collaboration governance plan | Microsoft Docs
Microsoft Information Governance in Microsoft 365 - Microsoft
365 Compliance | Microsoft Docs
Information governance
Records Management

14. 14
One
important
question!
Before we
do this…
Image Courtesy: Microsoft Stock Images

15. 15
What are the new
tools replacing?
Let go of some
legacy?
Image courtesy: Massey Ferguson » Proudfoot Motors and Les Anderson (@lesanderson) |
Unsplash Photo Community

16. RACI matrix for roles and responsibilities
16
R = Responsible
A = Accountable
C = Consulting
I = Informed
Information
Management
Digital toolbox
Information
governance
Information
Technology
Human
Resources
Communication
R A
Digital skilling R
R
R
R
R
R
A
A
A
A
A
A
R
R
Business
A
R
A
R
A
R
A
Roles Roles Roles Roles Roles

17. New roles in Microsoft 365
Champions
Knowledge
Managers
Tenant
Admin
Governance
Core
Team
Image Courtesy: Microsoft Stock Images

18. Don’t forget IT Support!
Image Courtesy: Microsoft Stock Images

19. Good governance
• Balance risks and benefits
• Adapt to different organizations and
different types of content and scenarios
• Align to business priorities

20. Communication is key
• Embed governance decisions
directly in the solutions you
create.
• Reinforce with training
•Deliver as a site, not a document.

21. Technology Digital skilling
Processes and
values
IT HR
Business
Governance

22. Image Courtesy: Microsoft Stock Images

23. 23
I work on my own
Individual (my) productivity
“How I organize myself to be effective with my skills and experience”
Image and quote courtesy: Microsoft MOCA-on-a-Page.pdf

24. 24
Me
Individual productivity
Documents
Things I need
to do
Meetings
Messages and
information
Image Courtesy: Microsoft Stock Images

25. 25
Me Individual productivity
Messages and
information
Messages and
information

26. 26
Documents

27. Things I need
to do
27
Me
Things I need
to do

28. 28
Me Individual productivity
Meetings

29. 29
We work together
Team productivity
“Where we collaborate to delivery initiatives and outcomes aligned to the organization’s strategic priorities”
Image and quote courtesy: Microsoft MOCA-on-a-Page.pdf

30. 30
Different teams – same tools – different context
The project Board The project The organization
The expertise communities
• Engineers
• Gardeners
• Communication experts
• Trainers

31. 31
The board
Team Productivity
What is the latest status of the
project and new vendors?
Image Courtesy: Microsoft Stock Images

32. 32
The board
Team Productivity

33. 33
The project
Team productivity
Other tools
and systems
Image Courtesy: Microsoft Stock Images

34. 34
The project
Team productivity

35. 35
We learn, research and
build knowledge, insight
and expertise networks
Community productivity
Where we learn, grow, innovate and stay engaged”
Image and quote courtesy: Microsoft MOCA-on-a-Page.pdf

36. 36
Other tools
and systems
The expertise communities
Community productivity
Image Courtesy: Microsoft Stock Images

37. 37
We share and
gather information
Organizational productivity
Where we find information and news, get updated and engaged, collect information and share what we have learned
Image courtesy: Microsoft MOCA-on-a-Page.pdf

38. 38
Who are “we”?
The board The project The municipality
The shipping industry
The tourist industry
Local businesses
Local stakeholders
Regional/national stakeholders
International stakeholders
Me
Architects Environmental group
Engineers
Individual Team Team
Team
Organization
Organization
Communities

39. Context cycle &
productivity
My productivity
Context checklist:
 What is the purpose of your
solution?
 Does it already exist?
 Who owns it?
 Who are involved?
 How long is it going to last?
 What are the requirements?
Team productivity
Community productivity Organizational productivity

40. 40

41. 41
Let’s build a harbour!
Image Courtesy: Merethe Stave

42. 42
Make business – serve our customers
And; help
making a better
world for all
Image Courtesy: Microsoft Stock Images

43. 43
Merethe “SharePoint” Stave
Twitter: @MeretheStave
LinkedIn: https://www.linkedin.com/in/merethestave/
Chief Customer Officer and Senior Cloud Architect at CloudWay
Microsoft Office Apps & Services MVP
Recognized as one of Norway’s 50 leading women in tech 2020
Board member of the Norwegian Microsoft 365 Community.
Here 2 help, enable and connect