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How to Give Effective Presentations?
- 1. Reach your audience Structure Useful slides Visualization How to Give Effective Presentations? Mathias Magdowski Chair of Electromagnetic Compatibility Institute of Medical Engineering Otto von Guericke University, Magdeburg, Germany April 4, 2019 How to Give Effective Presentations? 1
- 2. Reach your audience Structure Useful slides Visualization Why to give talks? seminars applications for stipends/grants conferences How to Give Effective Presentations? 2
- 3. Reach your audience Structure Useful slides Visualization Why to give talks? seminars applications for stipends/grants conferences Photograph: Tobias Glufke, Reinhard Remfort How to Give Effective Presentations? 2
- 4. Reach your audience Structure Useful slides Visualization Disclaimer http://www.watson.ch/Digital/Schweiz/ 846879648-Warum-unsere-Schulen-NICHT-auf-Microsoft-%28oder-Apple%29-setzen-sollten How to Give Effective Presentations? 3
- 5. Reach your audience Structure Useful slides Visualization Overview How to reach your audience? How to structure your presentation? How to create useful slides? How to visualize data? How to Give Effective Presentations? 4
- 6. How to reach your audience?
- 7. Reach your audience Structure Useful slides Visualization Basic principles know your audience & their previous knowledge concentrate on important things tell a story (at least try) be yourself everyone else role is already taken (Oscar Wilde) How to Give Effective Presentations? 6
- 8. Reach your audience Structure Useful slides Visualization Basic principles know your audience & their previous knowledge concentrate on important things tell a story (at least try) be yourself everyone else role is already taken (Oscar Wilde) Do’s: visualize use humor motivate and summarize keep on time How to Give Effective Presentations? 6
- 9. Reach your audience Structure Useful slides Visualization Speak without notes https://pixabay.com/de/ alt-handschrift-schreiben-1277562/ How to Give Effective Presentations? 7
- 10. Reach your audience Structure Useful slides Visualization Speak without notes https://pixabay.com/de/ alt-handschrift-schreiben-1277562/ https://commons.wikimedia.org/wiki/ File:David_Hilbert_Vorlesung_1932.jpg How to Give Effective Presentations? 7
- 11. Reach your audience Structure Useful slides Visualization Other ways to annoy your audience Don’ts: speak too quiet (or too loud) speak too fast (or too slow) mumble How to Give Effective Presentations? 8
- 12. Reach your audience Structure Useful slides Visualization Other ways to annoy your audience Don’ts: speak too quiet (or too loud) speak too fast (or too slow) mumble focus on the projection/screen rather than the audience flash the laser pointer constantly How to Give Effective Presentations? 8
- 13. Reach your audience Structure Useful slides Visualization Other ways to annoy your audience Don’ts: speak too quiet (or too loud) speak too fast (or too slow) mumble focus on the projection/screen rather than the audience flash the laser pointer constantly seem to be unprepared be inappropriately dressed use hostile body language How to Give Effective Presentations? 8
- 14. Reach your audience Structure Useful slides Visualization If you know someone in the audience . . . How to Give Effective Presentations? 9
- 15. Reach your audience Structure Useful slides Visualization If you know someone in the audience . . . http://uadigital.tv/wp-content/uploads/2013/04/hearing.png How to Give Effective Presentations? 9
- 16. How to structure your presentation?
- 17. Reach your audience Structure Useful slides Visualization Show the direction Start Where do we begin? What do we already know? Goal Where do we want to end? How to Give Effective Presentations? 11
- 18. Reach your audience Structure Useful slides Visualization Good structure, but too generic 1. Introduction 2. Fundamentals 3. Experiments 4. Simulations 5. Results and Discussion 6. Conclusion How to Give Effective Presentations? 12
- 19. Reach your audience Structure Useful slides Visualization Try to be more precise . . . 1. Introduction to Electromagnetic Compatibility 2. Fundamentals of Reverberation Chambers 3. Experiments with Shielded Cables 4. Simulations Using MATLAB 5. Comparison of Results 5.1 Coupled Voltage 5.2 Shielding Efficiency How to Give Effective Presentations? 13
- 20. Reach your audience Structure Useful slides Visualization Time range (approximately 2 min per slide) 2 min 20 min 60 min Advertising Information Insight Duration Goal How to Give Effective Presentations? 14
- 21. Reach your audience Structure Useful slides Visualization More ways to annoy your audience Don’ts: have a too detailed structure spend too much time explaining the outline cover your topic in chronological order How to Give Effective Presentations? 15
- 22. Reach your audience Structure Useful slides Visualization More ways to annoy your audience Don’ts: have a too detailed structure spend too much time explaining the outline cover your topic in chronological order directly jump into your topic have no well-defined goal puzzling and chaotic sequence of slides How to Give Effective Presentations? 15
- 23. Reach your audience Structure Useful slides Visualization https://xkcd.com/365/ How to Give Effective Presentations? 16
- 24. How to create useful slides?
- 25. Reach your audience Structure Useful slides Visualization Slides are just a tool – your presentation is what matters! How to Give Effective Presentations? 18
- 26. Reach your audience Structure Useful slides Visualization Most common mistake – too much text on slides Electromagnetic compatibility (EMC) means: the ability of equipment to function satisfactorily in its electromagnetic environment without introducing intol- erable electromagnetic disturbances to other equip- ment in that environment. Coupling: The coupling between different devices can happen via cables (conductive coupling), electric field (capacitive coupling), magnetic fields (inductive coupling) and electromagnetic fields. How to Give Effective Presentations? 19
- 27. Reach your audience Structure Useful slides Visualization What will happen? How to Give Effective Presentations? 20
- 28. Reach your audience Structure Useful slides Visualization What will happen? People will read the slide – instead of listening to you! How to Give Effective Presentations? 20
- 29. Reach your audience Structure Useful slides Visualization How to make it better . . . Electromagnetic compatibility (EMC) consists of: immunity emission Coupling paths: conductive capacitive inductive radiative How to Give Effective Presentations? 21
- 30. Reach your audience Structure Useful slides Visualization How to make it even better . . . Electromagnetic compatibility (EMC): Radiative Inductive Conductive Capacitive Source Victim By Steelpillow, CC BY-SA 3.0, https://commons.wikimedia.org/w/index.php?curid=15549523 How to Give Effective Presentations? 22
- 31. Reach your audience Structure Useful slides Visualization Further advice Do’s: one message per slide short headwords only (1-6-6 rule) How to Give Effective Presentations? 23
- 32. Reach your audience Structure Useful slides Visualization Further advice Do’s: one message per slide short headwords only (1-6-6 rule) plain design clear contrast large font size use colors wisely for good, bad and unimportant stuff How to Give Effective Presentations? 23
- 33. Reach your audience Structure Useful slides Visualization Further advice Do’s: one message per slide short headwords only (1-6-6 rule) plain design clear contrast large font size use colors wisely for good, bad and unimportant stuff slide numbers header and footer How to Give Effective Presentations? 23
- 34. Reach your audience Structure Useful slides Visualization Even more ways to annoy your audience Don’ts: typos very complicated formulas inconsistent notation unknown abbreviations How to Give Effective Presentations? 24
- 35. Reach your audience Structure Useful slides Visualization Even more ways to annoy your audience Don’ts: typos very complicated formulas inconsistent notation unknown abbreviations text in Times New Roman (or other strange fonts) fancy animations between slides too many different colors How to Give Effective Presentations? 24
- 36. Reach your audience Structure Useful slides Visualization Contradicting tasks of slides 1. Visualization of the spoken words 2. Documentation of the talk 3. Manuscript of the speaker How to Give Effective Presentations? 25
- 37. Reach your audience Structure Useful slides Visualization Contradicting tasks of slides 1. Visualization of the spoken words 2. Documentation of the talk −→ prepare a handout (if necessary) 3. Manuscript of the speaker How to Give Effective Presentations? 25
- 38. Reach your audience Structure Useful slides Visualization Contradicting tasks of slides 1. Visualization of the spoken words 2. Documentation of the talk −→ prepare a handout (if necessary) 3. Manuscript of the speaker −→ use a second screen or small notes How to Give Effective Presentations? 25
- 39. Reach your audience Structure Useful slides Visualization Useful software Source: Microsoft, https://commons.wikimedia. org/w/index.php?curid=29856155 (a) PowerPoint Source: Prezi Inc., CC BY-SA 3.0, https://commons.wikimedia.org/w/index. php?curid=24768406 (b) Prezi LATEX Source: https://www.latex-project.org/ (c) LaTeX Source: https://slidewiki.org/ (d) SlideWiki How to Give Effective Presentations? 26
- 40. Reach your audience Structure Useful slides Visualization http://xkcd.com/1945/ How to Give Effective Presentations? 27
- 41. How to visualize data?
- 42. Reach your audience Structure Useful slides Visualization Example for a really bad diagram Figure: Diagram of the measured data How to Give Effective Presentations? 29
- 43. Reach your audience Structure Useful slides Visualization http://xkcd.com/833/ How to Give Effective Presentations? 30
- 44. Reach your audience Structure Useful slides Visualization Still not better Current Frequency Figure: Diagram of the measured data How to Give Effective Presentations? 31
- 45. Reach your audience Structure Useful slides Visualization Same example improved 2 3 4 5 6 7 8 0 50 100 150 200 250 300 Frequency, f in kHz Current,IinmA Figure: Measured root-mean-square value of the current How to Give Effective Presentations? 32
- 46. Reach your audience Structure Useful slides Visualization Raster graphics vs. vector graphics Figure: Scaling of a raster graphic Figure: Scaling of a vector graphic Source: “Zeichen 224” by Suricata, CC BY-SA 3.0, https://commons.wikimedia.org/w/index.php?curid=757808 How to Give Effective Presentations? 33
- 47. Reach your audience Structure Useful slides Visualization Many more ways to annoy your audience Don’ts: tables full of numbers raw computer output like: Position: x Meas Sum Sq Abs Avg F value Pr(>F) E_x 4 203.661 50.915 49.3485 <2e-16 *** E_y 1 2.199 2.199 2.1317 0.1478 E_z 4 1.923 0.481 0.4660 0.7605 Residuals 90 92.858 1.032 strange number format (like 5.345002342e-002) direct copy of plots from your paper/report missing sources for third party figures How to Give Effective Presentations? 34
- 48. Reach your audience Structure Useful slides Visualization Summary practice, practice, practice . . . know your equipment don’t be nervous How to Give Effective Presentations? 35
- 49. Reach your audience Structure Useful slides Visualization Summary practice, practice, practice . . . know your equipment don’t be nervous Learn from other good presentations: By m.caimary, CC BY 2.0, https://commons.wikimedia.org/w/index. php?curid=10727437 Steve Jobs introduces iPhone in 2007 https://www.youtube. com/watch?v=MnrJzXM7a6o How to Give Effective Presentations? 35
- 50. Reach your audience Structure Useful slides Visualization Thanks for your attention! Are there any question? How to Give Effective Presentations? 36