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  2. 2. Introduction There are numerous presentations aids that are likely to be independently used or in combination with others during a presentation. However, the presentation aids are anything that aids the presenter to effectively prepare for a presentation. Nowadays a number of presentation aids incorporates audio, visual and projection needs all in a single package. Effective presentation requires establishing presentation objectives, planning and organizing materials to be used as well as using appropriate presentation aids. 2
  3. 3. Types of presentation aids Every type of presentation aid that a presenter choses to select has both benefits and drawbacks. Therefore, the selection should be done carefully to ensure the most effective presentation aid is selected. However, presentation aids can be used independently or in combination with others and they include: Overhead Transparencies Flip charts Photographs Video White boards Handouts Physical models Video segments Video Conferencing Posters Démonstrations Experiments Illusions Role plays 3
  4. 4. Four presentation aids selected Among the presentation aids identified only four of them will be considered in this presentation. Both advantages and disadvantages of the selected presentation aids will be evaluated. The selected presentation aids include: Flip Charts Handouts Overhead Transparencies Posters 4
  5. 5. Flip Charts Flip charts are quick, inexpensive visual aids for briefing small groups. The charts, felt-tip markers and graphic materials are readily available, and with a modest ability at lettering, the presenters can compose the desired visual aid in-house. Advantages; help the speaker proceed through the material, can be prepared prior to or during the presentation provide the audience with something to look convey information, can be converted to slides. Disadvantages may require the use of graphics talent, may be difficult to transport, are not suitable for large audience settings. 5
  6. 6. Handouts Handouts are one of the often used type of presentation aid especially for business presentations. The presenter issues a paper consisting of the information about the presentation and contacts. The inclusion of figures and good facts ensures the handouts are kept for longer compared to business cards. Advantages allowing the presenter to cut down on the material required to cover the presentation providing adequate information to the audience making it easy for the members of audience to contact the presenter later Disadvantages Time consuming expensive 6
  7. 7. Overhead Transparencies Overhead transparencies are very effective presentation aids for audiences that are between 20 to 50 people. They can be produced easily, quickly, as well as inexpensively. However, any camera-ready artwork, whether illustrations, word charts, or diagrams are capable of being used in overhead transparencies by the use of the standard office paper copiers. Advantages Easy to prepare Less demanding Inexpensive Disadvantages The projected image size is sometimes too small. It is difficult to write on the transparency while it is on the projector. Some speakers feel captive to the machine since the machine is very manual. 7
  8. 8. Posters Posters are prepared graphic devices that can be made of a variety of materials and media - photographs, diagrams, graphs, word messages, or a combination of these. Posters work best in smaller audience sizes. Advantages Posters can be very elaborate or simple. Posters can be used alone or in a series to tell a story. Posters are permanent and portable. Disadvantages Posters tend to contain too much detail. Transporting them can be difficult. The more elaborate posters require extensive preparation and can be quite costly. 8
  9. 9. Conclusion Evaluation is very essential when considering the appropriateness of a presentation aid. This allows the evaluation of how best to prepare them and their effectiveness in the overall presentation. However, the presentation should be designed so that amble time is allocated to not only presenting the information but at the same time allowing for questions as well as review of the materials. Moreover, the presenter should prepare his/her presentation aids in order to provide an environment in which participants feel sufficiently comfortable in order to ensure they are part of the presentation. 9
  10. 10. References Radel, J. (2000). Preparing an Oral Presentation: Suggestions and Strategies for Scientific and Academic Settings. Kansas: University of Kansas. Sprague, J., Stuart, D. & Bodary, D. (2008). The Speaker’s Handbook. New York, NY: Cengage Learning. Sullivan, R.L. & Wircenski, J.L. (1996).Technical Presentation Workbook: Winning Strategies for Effective Public Speaking. New York, NY: ASME Pres. 10