This document outlines the receiving process, including unloading shipments and checking quantities against manifests, unpacking materials and inspecting for damage while verifying quantities and condition, completing a receiving report in the company's purchasing/inventory system to update order and inventory records, and delivering materials to the appropriate department or job.

2. Outline
 Unloading & Checking the Shipment
 Unpacking & Inspecting the Material
 Completion of the Receiving Report
 Delivery of the Material

3. Unloading & Checking the Shipment
 The number of
containers or
package of
materials
unloaded from the
carrier's vehicle is
checked against
the carrier's
manifest.

4. Unloading & Checking the Shipment
 All containers or
package of materials are
inspected for external
damage.
 Failure to follow this
procedure before
accepting a shipment or
delivery can relieve the
carrier of all liability.

5. Unpacking and Inspecting the Material
 First, he or she
checks the
material received
against the
supplier's
packing slip and
against a copy of
the firm's
purchase order

6. Unpacking and Inspecting the Material
 Second, the
quantity of the
shipment is
verified.

7. Unpacking and Inspecting the Material
 Finally, the clerk
reviews the
condition of the
material to
determine
whether there is
external damage.

8. Completion of the Receiving Report
 The paperwork
system used
varies
significantly
from company
to company.

9. Completion of the Receiving Report
 At Southwest Electric the shipping clerks utilize a
computerized purchasing / inventory system.

10. Completion of the Receiving Report
 The system updates the order and inventory
records generating receiving reports.

11. Delivery of the Material
 The receiving
department is
usually
responsible for
delivery of the
material to the
shop.

12. Delivery of the Material
 Upon delivery of the materials, the supervisor customarily
bills the material to the job, relieving the receiving clerk
of further responsibility for the material.