2. Outline
Unloading & Checking the Shipment
Unpacking & Inspecting the Material
Completion of the Receiving Report
Delivery of the Material
3. Unloading & Checking the Shipment
The number of
containers or
package of
materials
unloaded from the
carrier's vehicle is
checked against
the carrier's
manifest.
4. Unloading & Checking the Shipment
All containers or
package of materials are
inspected for external
damage.
Failure to follow this
procedure before
accepting a shipment or
delivery can relieve the
carrier of all liability.
5. Unpacking and Inspecting the Material
First, he or she
checks the
material received
against the
supplier's
packing slip and
against a copy of
the firm's
purchase order
7. Unpacking and Inspecting the Material
Finally, the clerk
reviews the
condition of the
material to
determine
whether there is
external damage.
8. Completion of the Receiving Report
The paperwork
system used
varies
significantly
from company
to company.
9. Completion of the Receiving Report
At Southwest Electric the shipping clerks utilize a
computerized purchasing / inventory system.
10. Completion of the Receiving Report
The system updates the order and inventory
records generating receiving reports.
11. Delivery of the Material
The receiving
department is
usually
responsible for
delivery of the
material to the
shop.
12. Delivery of the Material
Upon delivery of the materials, the supervisor customarily
bills the material to the job, relieving the receiving clerk
of further responsibility for the material.
Editor's Notes
Today we will discuss distinctive procedures on Receiving Material from carriers.
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The number of containers or package of materials unloaded from the carrier's vehicle is checked against the carrier's manifest (freight bill or delivery order) to ensure that all the full consignment or order has been delivered.
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All containers or package of materials are also inspected for external damage; any damage found is noted on the receipt where the receiving clerk signs.
Failure to follow this procedure before accepting a shipment or delivery can relieve the carrier of all liability, except liability for concealed damage not evident until the container is unpacked.
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A receiving clerk is held responsible for three verification.
First, he or she checks the material received against the supplier's packing slip and against a copy of the firm's purchase order to verify that the correct items have been shipped.
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Second, the quantity of the shipment is verified in the same manner.
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Finally, the clerk inspects the general condition of the material to determine whether any external damage was sustained during shipment.
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The paperwork system used varies significantly from company to company.
Once the receiving clerk has finished the inspection, stamping the document, signing it, and noting any other useful information on the form, he places the quantity information in the system.
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Southwest Electric utilizes a computerized purchasing/inventory system, the clerk records the receiving data on the receiving report in the mainframe, from which he keys the data directly into the computer system.
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The system then updates the order and inventory records and may also generate a receiving report in either hard copy (print) or electronic form.
Regardless of the system used, four operating groups generally require notifications that the material has been received: the requisition (Customer Service Personnel), the purchasing department (Senior Buyers), the accounting department (Accountants), and the inspection department (Engineers / Supervisors) if technical inspection is required.
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The receiving department is usually responsible for delivery of the material to the shop, placing items in W.I.P storage, and placing items in inventory.
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Upon delivery of the materials, the supervisor customarily bills the material to the job, relieving the receiving clerk of further responsibility for the material.
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