COMPUTERIZED INFORMATION SYSTEM IN BARANGAY POBLACION, DANAO CITY, CEBU - CAPSTONE PROJECT

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COMPUTERIZED INFORMATION SYSTEM
IN BARANGAY POBLACION, DANAO CITY, CEBU
A Capstone Project Presented to the Faculty of the
College of ITE
Colegio de San Antonio de Padua
Guinsay, Danao City
In Partial Fulfillment of the Course Requirements
for the Degree of Bachelor of Science
in Information System
By:
Lado, Mark John P.
Maloloy-on, Monica I.
Perez, Gladys C.
Rizaldo, Philip Keven M.
Tacocong, Stephanie A.
Herbert C. Cando
Research Mentor
February 2017

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Table of Contents
Title Page
Approval Sheet ii
Abstract iii
Acknowledgment iv
Dedication v
I. Project Scope and Objective
Introduction 1
Situation Analysis 2
Location of the Study 3
System Overview 4
Product Characteristics 6
II. Related Literature and Studies
III. System Requirement and Design
Software 11
Hardware 13
Flowchart 16

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Activity Model 17
Process Framework 18
IV. Testing Methodology
V. Summary, Conclusion and Recommendation
Bibliography 32
Appendices 34
Curriculum Vitae 51
List of Appendices
Appendix A Transmittal Letter to Brgy. Poblacion 34
Appendix B Pseudo Code 35
Appendix C Time Table 40
Appendix D Barangay Protection Order 41
Appendix E Kasabutan 42
Appendix F Summon-Punong Barangay 43
Appendix G Summon-Lupong Barangay 44
Appendix H Barangay Clearance 45
Appendix I Water, Fencing, Electrical and 46
Building Clearance

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Appendix J Barangay Certificate of Residency 47
Appendix K Certificate of Indigency 48
Appendix L Certificate of Acceptance 49
List of figures
Figure Title Page
1 Location of the Study 3
2 Hardware Requirements 13
3 Flowchart 16
4 Activity Model 17
5 Process Framework 18
List of tables
Table Title Page
1 Time Table 40
2 Procedural Expenses 41

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APPROVAL SHEET
This research study entitled “COMPUTERIZED INFORMATION SYSTEM IN
BARANGAY POBLACION DANAO CITY, CEBU” prepared and submitted by
LADO, MARK JOHN P., MALOLOY-ON, MONICA I., PEREZ, GLADYS C.,
RIZALDO, PHILIP KEVEN M., TACOCONG STEPHANIE A. in partial
fulfillment of the requirements for the degree of Bachelor of Science in
Information System has been examined and is recommended for the acceptance
and approval for ORAL EXAMINATION.
THESIS COMMITTEE
CHONA R. DAGATAN, CoE, MSME
Chairman
DON ROEL G. ARIAS, Ed.D.,D.A,LitCom LOVELY DENNA M. CASO
Member Member
HERBERT C. CANDO
Research Mentor
THE PANEL OF EXAMINERS
Accepted by the Committee of Oral Examination with a rating of ___________
(February 19, 2017)
Chairman
DON ROEL G. ARIAS, Ed.D.,D.A,LitCom LOVELY DENNA M. CASO
Member Member
HERBERT C. CANDO
Research Mentor
Accepted and approved in partial fulfillment of the requirements for the degree
Bachelor of Science in Information System.
Chairman, College of ITE
Date of Oral Examination

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ABSTRACT
TITLE : COMPUTERIZED INFORMATION SYSTEM IN BARANGAY
POBLACION, DANAO CITY, CEBU
AUTHORS : LADO, MARK JOHN P.
MALOLOY-ON, MONICA I.
PEREZ, GLADYS C.
RIZALDO, PHILIP KEVEN M.
TACOCONG, STEPHANIE A.
SCHOOL : COLEGIO DE SAN ANTONIO DE PADUA
DEGREE : BACHELOR OF SCIENCE IN INFORMATION SYSTEM
DATE : FEBRUARY 2017
ADVISER : HERBERT C. CANDO, CoE, MA. Ed
The purpose of this study is to maintain complete and up to date which is
easily accessible for verification, monitoring and reference purposes. Moreover,
one that can automate the recordkeeping process in order to produce efficient
and accurate reports and proper automated file management. It converts data
into a useful form that will allow the operation to work smoothly.
The system offers an assurance that the file will be protected and safe for
it will also require authorization before someone can access the system. This
server is the file maintenance system of the barangay to be used in keeping their
records. Furthermore, this will ensure that the file will be securely stored in the
system and makes a backup data of the files if a technical accident occurs. This
will also bring ease to them, especially in generating reports to the municipality
about the status of the barangay.
The proposed system will have a significant effect on both the residents of
the barangay and barangay employees who manages the system as well as
the barangay itself. The implementation of the system will change the method
and process that the barangay has been accustomed to in keeping their files.
This will also ensure that all the records will be intact and up dated.

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ACKNOWLEDGEMENT
First and foremost to our Almighty God for giving the researchers strength
every day for the guidance and good health, for the graces and blessings that
help the researchers in making the project possible.
To Hon. Calvin B. Tuadles, the Captain of Barangay Poblacion, Danao City
for allowing the researchers to conduct the study in their Barangay.
To Mr. Herbert C. Cando, mentor of this research study, for his support,
advices, guidance, valuable comments, suggestions, and provision that benefited
through the success of this study.
To Engr. Chona R. Dagatan, the Chairman, College of Information
Technology Education, for giving the researchers positive thoughts.
To Doc. Don Roel G. Arias, the Vice Chancellor for Academic and
Research, for guiding the researchers towards the correct path.
And most of all, to the parents and guardians, for showing their
unconditional love and unending support financially and spiritually.
The Researchers

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DEDICATION
The researchers dedicate this study to God, our guardians, our family and
friends. This study would not have been possible without God having it in his
plan. To our parents who were unselfish with their support, who provided
endless encouragement and support even when we we‟ve cranky, sleep deprived
and pessimistic.
We would also like to thank our peer mentors and friends for their help
and support through this process and journey whose steadfast encouragement
made possible both the conceptualization and completion of this project.
Thanks to the committee members, whose vital insights and observations
has led to a stronger study.
In addition, we dedicated this to our family for being our first teacher, for
being our guardian during our educational career and lastly, who taught us to
trust in God, believe in hard work and so much could be done with a title.
The Researchers

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Chapter I
PROJECT SCOPE AND OBJECTIVE
Introduction
The rapid growth of technology has contributed a lot to the continuous
progress of all classes of industry. However, some sectors today seem to be left
behind in adapting the use of different methods to allow progress on their part.
Nowadays, business people define the applications and problems to be solved by
the computer. Unfortunately this potential has not been fully recognized or even
adequately realized in some business. It is because users may not fully
understand the capabilities and limitations of modern computer technology.
Computerization is a control system that manages processes in the
industrial workplace. It reduces human errors and processing time, thus it can
boost productivity and result in a high quality of production. This can result in a
system well integrated process that can perform much faster and more accurate
than the manual system.
The Computerized Barangay Information System is appropriate for use of
barangay employees, who have access to profile information of barangay
residents for the direct reports. Moreover, departmental organizational staffs
which have a business need for this information for their business unit can also
benefit. This is responsible for an effective and efficient approach for barangay
employees and residents. It will help them accomplish tasks faster and would

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also eliminate the need of a large staff. It will provide profile-based information
for residents.
Thus, the researchers proposed Computerized Barangay Information
System for Barangay Poblacion, Danao City that will give safer storage, fast
retrieval of files, maintains reliability and accuracy, and faster tracking of the
files. Proposing software for the records is very useful to the staff, from hand
written records and manual issuing of barangay clearance, certificates and other
barangay issuance.
Situational Analysis
The system used by the officials from Barangay Poblacion in Danao City is
a manual-based process for all services to its constituent. The staff encountered
difficulties and long procedure in retrieving, recording, computing and
processing. Thus, this proposed Computerized Barangay Information System
maintains residents records as complete and up-to-date as possible and as easily
accessible for verification, monitoring and reference purposes based on the
available residents‟ census data kept by the client Barangay. A great help for
them to lessen their work and a secured keeping of all data. Computerized
Barangay Information System Records hope to enhance the way of managing,
issuing certificates and keeping all the residents confidential records.

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Location of the Study
Brief History
Barangay Poblacion is located at Beatriz Village and has a population of
9,090 residents as per record in the year 2016 and 8,710 in the year 2010.
Poblacion has a land measurement of 131 in hectares and 324 in acre.
Figure 1. Location of the Study

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System Overview
Objective
The main goal of the study is to develop a Computerized Barangay
Information System that can automate the record-keeping process in order to
produce efficient and accurate reports and proper automated files management.
Furthermore, the system will be able to secure residents confidential records, to
easily update resident‟s profile, provides backup database of all records and to
issue certificates/permits and other related records. In addition, the software
product is compiled using Windows XP operating system and is written in visual
basic 6.0; a member of Microsoft Integrated Development Environment
applications. The software product supports Windows XP, Vista, 7, 8 and 10.
Features
Below are the main features of the proposed system.
Login is the procedure used to get access to an application and this would ask
for the username and password.
Files Button contains the data that are being recorded especially for official
purposes. E.g. Certificates, Permits and other Barangay Issuance.
Backup and Restore Button, backup refers to the copying of files or databases to
a secondary site for preservation in case of equipment failure or other

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catastrophe; restore refers to bring back the files and to put back into a former
or in an original state.
Quick Search Button is a search engine that operates on material stored in a
digital database and it allows to search the recorded data in the database.
User Account Button is a location in a database used to store a username,
password, and other information, that can be used in logging in the system.
Temporary Lock Button will allow the end user to be temporarily locked from
his/her current work without logging-out. To resume from his/her current work,
end user must enter his/her password.
Print is a process for reproducing text and images using a master form or
template; this allows printing files like certificates, permits and other barangay
issuance.
Saved Button is to copy data from a temporary area to a more permanent
storage. Furthermore, all the data will be stored in a single string which will be
put back into the database.
Purok Button displays how many purok are there in the barangay and displays
also the registered residents in every purok.
Organizational chart and list of employees displays the current names of the
barangay officials and it contains their specified position.

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Load Event is the part of an application that is responsible for loading
preferences and also responsible for preparing the database to connect to the
application.
Limitations
The system will only cover records like certificates, permits and other
barangay issuances.
Product Characteristics
The barangay information system consist of the following characteristics:
Maintainability
The software can be easily maintained. End users may run an antivirus for
the computer where the software product is running. Furthermore, the software
product requires a running and updated OS. In addition, trained personnel who
can handle the software product is highly recommended. Thus, the program has
the ability to maintain security of the database.
Dependability
It will help the user in making their job easier and can lessen their time.
The end users can secure the files by putting credentials where only the
authorized personnel can access.

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Efficiency
The software is designed by the researchers that it can achieve the
required needs of the end users. It can save time in record retrieval, filing and
other processes. It is faster and dependable than doing the manual recording.
User - Friendly
The software is designed for the end users to be able to understand
easily, effectively and efficiently without deep instructions.
Significance of the Study
The significance of the study is very timely for wherein technology is
getting bigger and in demand. The proposed system will have a significant effect
on both the residents of the barangay and barangay employees who manage the
system as well as the barangay itself. The implementation of the system will
change the methods and process that the barangay is accustomed to for keeping
their files. This will also ensure that all the records will be intact and updated.
The system will also create a census-based environment to monitor the
population of the locale. The barangay will also be assured that the file will be
protected and safe for it will require authorization before someone can access
the system.

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Barangay Officials
The one who manages the files and information of the barangay for it will
bring easy access to the data they need. This will also eliminate tons of papers
they usually keep and allow the system to store it in such a manner that can be
easily accessed.
Residents
It will be easy for them to access their records if there are some changes
to be done on their part. It will also be easier for them to request some
information and services because of the information that barangay have about
them. This will also assure the residents that their information is properly
secured and maintained through the use of the proposed system.
Future Researchers
The ideas presented may be used as a reference data in conducting new
research. The outcome of the study will serve beneficial to the neither present
researchers or the future researchers for their cross-reference that will give them
a background or an overview. This study may be one of the bases where a new
theory in learning will arise.
Researchers
In order to increase the personal knowledge of problem solving and
contributing to that of humanity, developing skills and interests in programming.

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Chapter II
RELATED LITERATURE AND STUDIES
Review of Related Readings
Badsectoracula (2015) mentioned that, VB6 is a nice scripting
environment for quickly prototyping stuff and throwing GUIs together. The bad
reputation stems mostly from people who don't know what they are talking
about and just follow what others are saying or people who were forced to work
on codebases that abused the language badly and used the wrong tool for the
task.I have been using VB6 for donkeys years now. It has a relatively stable IDE
and VB6 BASIC always produces a good result in a very quick time. As a learning
that t-platform it is also very good indeed, having an effective and fully featured
IDE whilst not being too complicated in any respect. It is also one of the few
mainstream BASIC packages for Windows that you can rely on - as there is
nothing comparable that will definitely still be in existence in five years‟ time this
is 2014.
Medel (2015) mentioned that a manual information system is one that
does not rely on any computerized systems and a computer-based information
system does. A manual-based system will see information recorded and kept in
different ways such as in files in paper form. Whereas a computer based
information system will see data stored on various computer programs including
on databases, Word documents, Excel etc.

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Review of Related Studies
In his study Marvin Samiento (2008) stated that the Barangay Clearance
Application System (BCAS) is one of Barangay Application Systems that will
enable the barangays to process, print and store all applications for barangay
clearance in a fast and most efficient way. It was developed originally for the
Barangay Net Alliance and first implemented in select pilot barangays in Cebu
City. The system is one of the e-Barangay services that are offered free to the
barangays. In addition, the information is stored in a database for storage and
retrieval. The database is web enabled so the BCAS can be used to cross check
whether applicants have records in other barangays.
Algara (2015) in a study on Barangay Resident Record Management and
Certificate Issuance System stated that this study focuses on the records
management system of the said Barangay. The Barangay treasurer/secretary is
the one who performs permits, certificates transactions community tax, business
taxes, and other fees. They are also in charge of keeping tracks of the records,
capture and maintain up-to-date records of all issuance transactions and daily,
monthly, yearly reports. They manually handled transactions daily; specially get
Barangay clearance, certification, cedula and permits. Before the accomplishment
of the task the constituents who request must undergo a long process. Same
through with storing of files, updating, accessing of data and recording the
expenses, they used folders and log of papers for its storage. The staff
encountered difficulties and long procedure in retrieving and recording files.

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Chapter III
SYSTEM REQUIREMENT AND DESIGN
Software Requirements
In order for the system to work, user must install the following programs.
Microsoft Access any Edition
It is a database management system (DBMS) from Microsoft that
combines the relational Microsoft Jet Database Engine with a graphical user
interface and software-development tools. It is a member of the Microsoft Office
suite of applications, included in the Professional and higher editions or sold
separately.
Microsoft Word any Edition
Microsoft Word is a word processor developed by Microsoft. It was first
released on October 25, 1983 under the name Multi-Tool Word for Xenix
systems.
Microsoft Excel any Edition
Microsoft Excel is a spreadsheet developed by Microsoft for Windows,
macOS, Android and iOS. It features calculation, graphing tools, pivot tables, and
a macro programming language called Visual Basic for Applications.

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Windows Installation Package for Visual Basic 6.0
This installer database contains the logic and data required to install
Visual Basic 6.0. It is a third-generation event-driven programming language and
integrated development environment (IDE) from Microsoft for its Component
Object Model (COM) programming model first released in 1991 and declared
legacy in 2008. Microsoft intended Visual Basic to be relatively easy to learn and
use.
Windows Operating System
It is a personal computer operating system that was produced by
Microsoft as part of the Windows NT family of operating systems. The operating
system was released to manufacturing on August 24, 2001, and generally
released for retail sale on October 25, 2001.

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Hardware Requirements
To run the proposed system, the following hardware are required. The
end user may choose either computer desktop or computer laptop.
Figure 2. Hardware Requirements
Desktop Monitor
The computer monitor is an integral part of a computer system that allows
computer users to extract information and provide output. Furthermore, the
purpose of a computer monitor is to display text and graphics produced by
computer programs and to provide a visual interface for computer users.
Desktop Keyboard
An input device used to enter characters and functions into the computer
system by pressing buttons, or keys. Furthermore, a keyboard typically contains

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keys for individual letters, numbers and special characters, as well as keys for
specific functions. In general, it is the primary device used to enter text.
Desktop System Unit
The most common configuration has a case that houses the power
supply, motherboard (a printed circuit board with a microprocessor as the central
processing unit (CPU), memory, bus, and other electronic components), disk
storage (usually one or more hard disk drives, optical disc drives, and in early
models a floppy disk drive). The case may be oriented horizontally and placed
atop a desk or vertically and placed underneath or beside a desk.
Automatic Voltage Regulator
A voltage regulator is designed to automatically maintain a
constant voltage level. Furthermore, a voltage regulator may be a simple "feed-
forward" design or may include negative feedback control loops. It may use an
electromechanical mechanism, or electronic components. In addition, automatic
voltage regulator is used in powering up the computer set.
Desktop Mouse
A computer mouse is an input device that is most often used with a
personal computer. Furthermore, moving a mouse along a flat surface can move
the on-screen cursor to different items on the screen. In addition, items can be
moved or selected by pressing the mouse buttons (called clicking).

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Desktop Speaker (Optional)
Speakers are one of the most common output devices used with computer
systems. Furthermore, some speakers are designed to work specifically with
computers, while others can be hooked up to any type of sound system.
Regardless of their design, the purpose of speakers is to produce audio output
that can be heard by the listener.
Computer Laptop
A laptop, often called a notebook or "notebook computer", is a small,
portable personal computer with a "clamshell" form factor, an alphanumeric
keyboard on the lower part of the "clamshell" and a thin LCD or
LED computer screen on the upper portion, which is opened up to use
the computer.

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Flowchart
Figure 3. Flowchart
MAIN MENU
START
STOP
Barangay
Clearance
Water,Fencing,
Electrical &
Building
Clearance
Brgy. Certificate
Of residency
Done Add
A
Yes
Log
Out
No
Yes
D
D
No
Residents Purok
Back-up and
Restore
Quick
Search
Users
Account
Yes
Login
Success
No
Print
Chart
View List of
Puroks
Certificate
of
Indigency
A
Cases
LOGIN
Files
Barangay
Officials and
Employees
E
E
E
D
DONE
?
E
YES
NO
E
E
Other Issuances
Search Register
Display list
of names
Added
Residents
E E
Modify
E

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Activity Model
Figure 4. Activity Model
PurokSearchUser
Barangay
Clearance
Water, Fencing,
Electrical &
Building
Clearance
Brgy. Certificate
Of Residency
MAIN MENU
Cases
Purok 1-6Delete
Account
Change
Password
Files
Barangay
Officials and
Employees
Residents
Back-up and
Restore
Certificate
of
Indigency
Other
Issuances
Search Register
Modify

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Project
Planning
Deployment
Process Framework
Figure 5. Process Framework
This served as the software life cycle of the implemented system entitled:
Computerized Information System in Barangay Poblacion, Danao City,Cebu.
Changes
Requirements
Gathering
Design
Construction
Support
Test
Review Project Plan
for completeness, feasibility,
consistency
Examine Requirements
for completeness,
correctness, testability
Analyze Design
for coverage, completeness,
compliance
Inspect Code
for compliance,
completeness, correctness
Assess Tests
for completeness coverage
Evaluate Quality Status
for facilitate deployment
decision
Ensure Proper Deployment
Installation, notification, go-
live tests
Track Support and Change
Management
Support-change-Test-Deployment
loop analysis and improvements

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CHAPTER IV
TESTING METHODOLOGY
The researchers conducted some test cases to ensure the functionality of
the program.
Feature: Log-in
Description:
Type username and password in form, hit "ENTER" or “GO” button. Then
the data will proceed to the server side and check users database if that user
exists. If true, it will prompt to another form otherwise else it will ask again for
the username and password.
Date: November 21, 2016
Owner: Lado Mark John, Maloloy-on
Monica, Perez Gladys, Rizaldo Philip
Keven and Tacocong Stephanie
Acceptance Requirement: The system should able to accept the correct
username and password.
Number of test cases: 7
Decision: Accepted. In all cases, the system detects the correct username and
the password and proceeds to another form.

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Feature: Load event
Description:
Load event is the process of copying and loading data or data sets from a
source file, folder or application to a database or similar application. After the
load event succeeds the new form will show.
Date: November 26, 2016
Owner: Lado, Mark John, Maloloy-on, Monica, Perez Gladys, Rizaldo Philip Keven
and Tacocong Stephanie
Acceptance Requirement: The system should able to execute the program
properly and prepare for the references that are needed to the program.
Decision: Accepted. In all cases the system executed the program successfully.

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Feature: Main Menu
Description:
It opens when success of loading the Main Menu a window shows, main
menu is a type of user interface which allows the user to interact with a
computer through a metaphor of direct manipulation of graphical images or
icons.
Date: December 1, 2016
Owner: Lado, Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo, Philip Keven
Acceptance Requirement: The system should able to display the icons category.
Decision: Accepted. In all cases, the system will be able to open the respective
form that indicates the correct form.

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Feature: Files
Description:
The files are a collection of records. In this form, it displays buttons that
are related to the software product. This contains related barangay issuances.
After filing succeeds the data is stored in the central database.
Owner: Lado Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo, Philip Keven,
Acceptance Requirement: The system should be able to display the buttons
category that contains data like certificates, permits and other barangay
issuances.
Decision: Accepted. In all cases, the system will be able to open the record-
keeping that indicates the certificates, permits and other Barangay issuance.

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Feature: Residents
Description:
Clicking Residents, this will show the registration form. A person who lives
somewhere permanently or on a long-term basis should fill-in. When registrant is
already done, clicking “Register” will automatically save the data.
Owner: Lado Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo, Philip Keven
Acceptance Requirement: The system should able to add new data as a resident
and should able to display the registration form.
Decision: Accepted. In all cases, the system will be able to add new registrant
which also displays the registration form.

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Feature: Back – up and Restore
Description:
This system will allow users to create backups and restoration of the
current database. Back-up and restore is a secure place to prevent losing the
data. In no event, an unauthorized person is not granted in accessing this panel.
When Back-up and restore succeeds you need to re login for the security.
Date: January 6, 2017
Owner: Lado Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo Philip Keven
Acceptance Requirement: The system should able to copy the current database
to another disk as a backup in case of system failure and can still restore the
database.
Decision: Accepted. In all cases, the system will be able to copy the current
database to another disk as “back up” and can perform a “restore” in which to
bring back the files to its original state.

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Feature: Search
Description:
By clicking its category, search shows the complete information.A search
is the organized pursuit of information.
Acceptance Requirement: The system should be able to display real-time
searching results and display all records of the registered residents.
Decision: Accepted. In all cases, the system executes successfully and runs well.
It searches initially when you enter key letters and displays real-time searching
results.

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Feature: Purok
Description:
This will display the registered residents in every purok.
Acceptance Requirement: The system should be able to organize all the
residents in its Purok. This should be done by using six command buttons.
Decision: Accepted. In all cases, the system will be organized by purok. It shows
the different purok, clicking them contains records.

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Feature: User Accounts
Description:
This enables the user to add new user account that can be used in
accessing the system. To complete the registration, you need to answer the
security questions and set the privilege for full security.
Acceptance Requirement: This system should be able to add credentials for the
authorize person and also deletes credentials.
Decision: Accepted. In all cases, the system is able to add credentials and delete
added credentials, as well.

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Feature: Organizational chart and list of employees
Description:
In this form, it's able to show the organizational chart of Barangay Poblacion and
also the list of employees.
Acceptance Requirement: The system should be able to access the organizational
chart and list of employees.
Decision: Accepted. In all cases, the system will be able to show the names and
their respected positions.

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Feature: Print
Description:
In releasing Barangay issuances, you need to print it as a hard copy, as
secondary copy to the requestor.
Date: February 8, 2017
Acceptance Requirement: The system should be able to print all documents like
Summon-Lupon Record, Write Barangay Clearance and Write Summon-Punong
Barangay.
Number of cases: 5
Decision: Accepted. In all cases, the system will be able to show the print
preview of the document which can be done by clicking the print button.

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Chapter V
SUMMARY, CONCLUSION AND RECOMMENDATION
Summary
The researchers designed the Computerized Barangay Information System
to help them gain a more effective method in delivering information, as well as,
complementary in keeping records and giving good services. Thus, this proposed
system maintains residents‟ records as complete and up-to-date as possible, and
is easily accessible for verification, monitoring and helps to process and visualize
data.
Based on other studies, their software product is web enabled so that
their system can be used to cross-check whether or not their applicants have a
record on other barangays. This feature will be activated once all databases from
barangays are linked to the internet.
Some various requirements are needed to run the software product.
Including Microsoft Software Applications and Windows Installation Package for
Visual Basic 6.0. Furthermore, hardware requirements are a must such as
Computer Desktop or Computer Laptop. In addition, the Software Life Cycle
must be the guide in implementing the proposed system.
Conclusion
The staff encountered difficulties and long procedure in retrieving,
recording, computing and processing, because the officials from Barangay

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Poblacion in Danao City are using the system of manual based process for all
services to its constituents.
The researchers conclude that the proposed Computerized Barangay
Information System maintains residents‟ records as complete and up-to-date as
possible and is easily accessible for verification, monitoring and reference
purposes based on the available residents‟ census data kept by the client
Barangay.
Recommendations
Based on the findings and conclusions of the study, these are the
following recommendations made for the future researchers:
1. The interface window should be resizable.
2. The database should be connected online.

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Bibliography
R. Algara. December 12, 2015. Barangay Resident Record Management and
Certificate Issuance System. http://www.inettutor.com/source-
code/barangay-resident-record-management-and-certificate-issuance-
system/
K. Kazuya. October 3, 2015. Barangay Management Information System.
Pinontingan, Gubat, Sorsogon.https://prezi.com/xs2wqvbnktxb/barangay-
management-information-system/
G.Mapile, Jr. November 29, 2011. Barangay: Automation Software System.
https://grassrootsphilippines.wordpress.com/2011/11/29/barangay-
automation-system/
R. A.Facundo. January 27, 2010. Background of the Study-Final.
https://www.scribd.com/doc/25884480/Background-of-the-Study-final

33
M. Samiento. 2008. The Barangay Clearance Application System.
http://www.studymode.com/essays/Barangay-Record-System-
1793376.html
A. S.Paderes, E. G.Baltazar, A. R.Ponce. 1997. Barangay Information System: A
Tool for Local Planning and Project Implementation.
http://scinet.dost.gov.ph/union/ShowSearchResult.php?s=2&f=&p=&x=&
page=&sid=1&id=Barangay+information+system&Mtype=REPORTS
A. Medel. March 23, 2015. Developing a Barangay Information System for
PaangBundok. https://prezi.com/ophdmuxd5st9/developing-a-barangay-
information-system-for-barangay-paangb/
H. G. Mirasol. October 12, 2015. Barangay Management System.
https://prezi.com/duwqmke-43vc/barangay-management-system/
Badsectoracule. 2015. http://www.dreamincode.net/forums/topic/325079

34
APPENDIX A
TRANSMITTAL LETTER TO BRGY. POBLACION

35
APPENDIX B
PSEUDO CODES
Log-in
.Find “[USERNAME]=‟” & Text1.Text & “‟”
If .EOF Then
Msgbox“ Username not Recognized”
ElseIf Text4.Text = .Fields![Password] Then
Msgbox“ Login Success”
Else
Text4.SetFocus
Msgbox“ Password Error”
End If
End Sub
Load Event
Timer1.Interval = Rnd * 300 + 1
ProgressBar1.Value = ProgressBar1.Value + 1
Label2.Caption = ProgressBar1.Value & “%”
If Label2.Caption = 100 & “%” Then
Timer1.Enabled = False
Dashboardwindow.Show
End If
End Sub

36
Files
Private Sub Command4_Click()
Shape4.Visible = True
Frame1.Visible = True
Command1.Visible = True
End Sub
Residents
Adodc1.Recordset.AddNew
Adodc1.Recordset.Fields(“Lastname”) = Text1.Text
Adodc1.Recordset.Fields(“Firstname”) = Text2.Text
Adodc1.Recordset.Fields(“Midname”) = Text3.Text
Adodc1.Recordset.Fields(“Gender”) = Combo1.Text
Adodc1.Recordset.Fields(“Age”) = Label24.Caption
Adodc1.Recordset.Fields(“Occupation”) = Text5.Text
Adodc1.Recordset.Fields(“MaritalStatus”) = Combo2.Text
MsgBox “Record Saved”, vbInformation, “System Utility”
End Sub

37
Back-up and Restore
Private Sub BackupandRestore ()
Dim backupdate As String
Dim X As Long
Dim res As VbMsgBoxResult
backupdate = Format(Date, “mm-dd-yyyy”) + “ “ + Format(Time, “hh-
mm-ss-AMPM”)
On Error GoToErrhandA
FileCopyApp.Path + “DATABASE.mdb”, SelectedPath& “”
&backupdate&”.mdb”
MsgBox “Back-up Complete!”,vbInformation, “Back-Up and Restore Utility
Info.”
End Sub
Search
Public Sub setrecord(ByRef ad As Adodc, ByValquel As String)
On Error Resume Next
ad.CommandType = adCmdText
ad.RecordSource = 37uell
ad.Refresh
End Sub
Call setrecord(Me.Adodc1, “ select * from Residents where Lastname like
„” & Replace(Me.Text1.Text, “‟”, “‟‟”) & “%” & “‟”)

38
Purok
DataGrid1.Visible = True
Call setrecord(Me.Adodc1, “ select * from Residents where Purok like „” &
Me.Command1.Caption & “%” & “‟”)
Label2.Caption = “There are “& Adodc1.Recordset.RecordCount & “
records found in “ & Command1.Caption
Label3.Visible = True
Label7.Visible = True
Label10.Visible = False
User Accounts
Adodc1.Recordset.AddNew
Adodc1.Recordset.Fields(“Username”) = Text1.Text
Adodc1.Recordset.Fields(“Password”) = Text2.Text
Adodc1.Recordset.Fields(“Privilege”) = Combo1.Text
Adodc1.Recordset.Fields(“Question1”) = Text5.Text
Adodc1.Recordset.Fields(“Question2”) = Combo3.Text
Adodc1.Recordset.Fields(“Question3”) = Combo2.Text
MsgBox “Credential Saved! Don‟t ever forget the security questions you
answered.”,vbInformation, “Information”

39
Organizational chart and list of employees
Dim tEXCEL As Object
Dim tBOOK As Object
Dim tSHEET As Object
Set tEXCEL = CreateObject(“Excel.Application”)
Set tBOOK = tEXCEL.Workbooks.Open(App.Path&
“IssuanceTemplateOrgChart&ListofEmployees”)
tEXCEL.Visible = True
Print
Static wd1 As Word.Application
Static wd1Doc As Word.Document
Set wd1 = New Word.Application
wd1.Visible = True
Set wd1Doc = wd1.Documents.Add(App.Path&
“/Issuance/BrgyClearance”)
With wd1Doc
.FormFields(“wrequestor” & “”).Range = Text2.Text
.FormFields(“wrequestor2”).Range = Text8.Text
.FormFields(“wctc”).Range = Text3.Text
.FormFields(“wissued”).Range = Text4.Text
.FormFields(“wdatepaid”).Range = Text7.Text

40
APPENDIX C
TIME TABLE
Table 1. Time Table
Description Target Date
Title November 11, 2016
Approval of Research Title November 14, 2016
Introduction and Situation Analysis November 18, 2016
Introduction and Situation Analysis
(Revision)
November 21, 2016
System Overview November 23, 2016
System Overview (Revision) November 25, 2016
Related Literature and Studies November 28, 2016
Related Literature and Studies
(Revision)
November 30, 2016
Software Requirement and Flowchart December 2, 2016
Software Requirement and Flowchart
(Revision)
December 5, 2016
Activity Model and Process Framework December 7, 2016
Activity Model and Process Framework
(Revision)
December 9, 2016
Graph for Initial Defense December 12, 2016
Initial Oral Defense December 17, 2016
Testing and Simulation January 16, 2017
Testing and Simulation and Initial
Draft (Revision)
January 20, 2017
Summary, Conclusion and
Recommendation
January 25, 2017
Summary, Conclusion and
Recommendation (Revision)
January 30, 2017
Complete Draft February 6, 2017
Final Defense February 19, 2017

41
APPENDIX D
PRINT OUT: LIST OF CERTIFICATES AND ISSUANCES
BRGY. PROTECTION ORDER

42
APPENDIX E
PRINT OUT: KASABUTAN

43
APPENDIX F
PRINT OUT: SUMMON – PUNONG BARANGAY

44
APPENDIX G
PRINT OUT: SUMMON – LUPONG BARANGAY

45
APPENDIX H
PRINT OUT: BARANGAY CLEARANCE

46
APPENDIX I
PRINT OUT: WATER, FENCING, ELECTRICAL AND BUILDING
CLEARANCE

47
APPENDIX J
PRINT OUT: BRGY. CERTIFICATE OF RESIDENCY

48
APPENDIX K
PRINT OUT: CERTIFICATE OF INDIGENCY

49
APPENDIX L
CERTIFICATE OF ACCEPTANCE

50
February 17, 2017
G R A M M A R I A N „ S C E R T I F I C A T E
This is to certify that the undersigned has reviewed and went through all
the pages of the proposed project study/research entitled “COMPUTERIZED
INFORMATION SYSTEM IN BARANGAY POBLACION, DANAO CITY,
CEBU” as against the set of structural rules that govern the composition of
sentences, phrases, and words in the English language.
Signed:
SHIMEI JAKE C. DAGATAN
Grammarian
Conforme:
MONICA I. MALOLOY-ON
Project Researcher

51
Curriculum Vitae
I. PERSONAL DATA
Name : Mark John P. Lado
Contact Number : 09060248580
E-mail Address : markjohnplado@gmail.com
Address : Dancar Village, Dunggoan
Danao City, Cebu
Date of Birth : September 24, 1992
Citizenship : Filipino
II. EDUCATIONAL ATTAINMENT
Primary : Dunggoan Elementary School
Secondary : Guinsay National High School
Vocational : Cebu Technological University
(Computer Hardware Servicing NC II)
Provincial Training Center – Carmen Cebu
` (Computer Electronics Servicing NC II)
Tertiary : Colegio de San Antonio de Padua
III. SKILLS
Microsoft Office Applications, Turbo C, Visual Basic 6.0, Audio and Video Editors,
Image Editing, Web designs

52
I. PERSONAL DATA
Name : Monica I. Maloloy-on
E-mail Address : moniqueegwapa@gmail.com
Address : Bingay, Borbon Cebu
Date of Birth : February 22, 1997
Primary : Campusong Elementary School
Secondary : Borbon National High School
III. SKILLS
Proficiency in using MS Office Application especially in MS Excel
Knowledgeable in Macros Application
Knowledgeable in Visual Basic 6.0, Photoshop and HTML

53
I. PERSONAL DATA
Name : Gladys C. Perez
E-mail Address : gladzcola@gmail.com
Address : Caputatan, Guinacot
Danao City, Cebu
Date of Birth : August 07, 1997
Primary : S.A. Tecala Memo. Elementary School
Secondary : Ubaldo Iway Memo. National High School
III. SKILLS
Proficient in Microsoft Word, Excel, Powerpoint, and Access

54
I. PERSONAL DATA
Name : Philip Keven M. Rizaldo
E-mail Address : philipkevenrizaldo@gmail.com
Address : C.M. Enriquez St. Suba,
Danao City, Cebu
Date of Birth : October 25, 1993
Primary : St. Thomas Learning Center Foundation Incorporated
Secondary : Sto. Tomas College – Danao
III. SKILLS
Microsoft Office Applications, Visual Basic 6.0 and Photoshop

55
I. PERSONAL DATA
Name : Stephanie A. Tacocong
E-mail Address : panyangbr07@gmail.com
Address : Baring, Carmen,Cebu
Date of Birth : April 7, 1997
Primary : Carmen Central School
Secondary : Carmen National High School
III. SKILLS
Microsoft Office Applications, Basic skills of Visual Basic 6.0, Photoshop,
Video Editors, Image Designs and Layout.

COMPUTERIZED INFORMATION SYSTEM IN BARANGAY POBLACION, DANAO CITY, CEBU - CAPSTONE PROJECT

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