This is the presentation I use for the session I give to PhD students about collaboration tools. The presentation is only the tip of the iceberg, but I thought some slides could be of use to others.

1. Malvina Artheau malvina.artheau@gmail.com
malvina-artheau.org
Science Animation http://www.science-animation.org
Getting started with
online collaborative
tools
Malvina Artheau

2. Getting started with online collaborative tools
>Cooperation or collaboration ?
>Advantages and vigilance points
>Some good practices
>Take a good start
>Workflow
>The right not to collaborate
>Adding the distance factor
>The tools: examples and trial
Pause

3. Cooperation or collaboration?
Cooperate
« to achieve a common
goal »
> Build together a
collective piece of work
Collaborate
« work together »
> Team work built around a
project

4. Cooperation or collaboration?
Hum…

5. Cooperation or collaboration?
1 2

6. Cooperation or collaboration?
Situation 1 Situation 2
Objective Common
Tasks Independent tasks Shared tasks
Actors are autonomous in
achieving their respective task
Interdependency on all tasks
Objective is reached by adding
individual tasks
Objective is reached through a
continuous and iterative process
Mains decisions At the beginning All through the project
By coordination person By all actors
Final
responsibility
Coordination person Shared
Responsibility on
a given task
Individual Shared
End of project Individual work is easily
identified
Individual work is hardly identified

7. Collaboration : Avantages and
vigilance points
>Result is more than the
sum of its parts
>Responsiveness
>Adaptability
>Skills improvement of
participants
>Time saving at the end of
project
>Beginning of project slow
>Time consuming at the
start
>Be convinced / Trustful
>Misunderstandings >
Conflicts
> « Parasites »
!

8. Take a good start
> Create a pleasant, friendly space (physical or
virtual space or both) for the group to interact
> Develop a shared comprehension between all
participants
> Explicitly agree on work processes
Source : Eugene Eric Kim CC by 3.0

9. Some good practices
>Start from existing habits/uses
>Start simple – few tools
>Add tools when needed
>Agree on tools all together
>Define the « rules » together
>Take the time to do some « gardening »
>Don’t hesitate to experiment
>Don’t hesitate to abandon a tool
Source : « Introduction au travail collaboratif en ligne » CC by SA Lilian Ricaud

10. Workflow
COMMUNICATION COORDINATION
PRODUCTION
Share information
Talk
Know each other
Trust each other
Identify everyone's role
Have a good idea of the project
progress /deadlines
Have a good project overview
Be notified of new elements
Common documents
Common objects/machines
Common events
Commons tools
Source : adapted from « Guide pratique du travail collaboratif » - Alexandre Piquet -Service
Internet et Expression Multimédia de la Ville de Brest – CC by NC ND

11. The right not to collaborate!
> Time (especially at the beginning)
> Time (at the end if the project is stuck)
> When you don’t trust your partners
> If you don’t want to make concessions
> Not enough motivation of the project
> Personal need to have your contribution clearly
attributed
> …

12. Adding the distance factor
>Cultural richness
>New opportunities
>Improve your network
>New skills
>Few IRL meetings
>Drawing back from the project
>Being dependent of digital tools
>Fewer opportunities for informal
communication
> e-mails overflow
!

13. Adding the distance factor
!
Source : « Introduction au travail collaboratif en ligne » CC by SA Lilian Ricaud

14. The tools

15. Type of tools
Sources : from « Trèfle fonctionnel » de Gilles Balmisse, 2005
And from Gilles Le Page, 2004
COMMUNICATION COORDINATION
PRODUCTION
Google agenda
Doodle – Framadate
T
Drop box
Slideshare
Site web - blog
Instant messaging
Skype – HangOut –
FirefoxHello
Email
Phone and Conf call
Professional
networks
Collaborative boards
MindMaps
Project
management tools
T
Framapad
Google documents
Google drive
Google site
Basecamp

16. Tools
Project management
> Asana
> Trello
> Freedcamp
> Basecamp

17. Tools
e-mail : the first tool
A few good practices to avoid :
/
For yourself and others

18. Tools
e-mail : a few good practices
> Respect recipients time (YOU are the sender : YOU should take the time)
> Celebrate clarity
> Avoid open ended questions
> Slash Surplus cc's
> Tighten the Thread
> « Reply to all » is NOT your friend
> …
http://emailcharter.org/
"How can I help?" VS "Can I help best by a)
calling b) visiting or c) staying right out of it?!"

19. Tools
Collaborative writing
Shared text editors:
> Google docs
> Zoho
http://www.google.com/docs/about/

20. Tools
Collaborative writing
Real time text editors:
> Framapad
> Etherpad
> Hackpad
> Piratepad
https://framapad.org/
Text zone
Edition toolbar
You …
…and others
Chat

21. Tools
Discussion groups
Writing
> Facebook group
> Google groups
https://groups.google
.com/forum/?hl=fr#!o
verview
Visio
> Skype
> Google Hangout
> Firefox Hello
https://groups.google
.com/forum/?hl=fr#!o
verview

22. Tools
Mind maps
> Mindmeister
> Bubbl.us
> Framamindmap (Fr)
> Coggle
https://www.mindmeister.com/fr

23. Tools
Survey and scheduling
> Doodle
> Framadate
http://doodle.com/fr/

24. Tools
Survey and scheduling
> Doodle > Framadate
http://doodle.com/fr/

25. Tools
Walls for ideas or resources
> RealTimeBoards
> Scrumblr
> Lino
> Padlet
https://mural.ly

26. Some of the resources used for
this presentation
> (EN)Eugene Eric Kim – web site about “improving collaborative literacy”
http://fasterthan20.com/
> (EN) Email charter
http://emailcharter.org/
> (FR) Gilles Lepage - Apprentissage collaboratif web 2.0 (FR) – Gilles Lepage
http://fr.slideshare.net/lepagegilles/apprentissage-collaboratif-web20
> (FR) Lilian Ricaud – Blog on an ecosystem approach of cooperation
http://www.lilianricaud.com/travail-en-reseau/ressources/travail-cooperatif-outils-usages-animation/introduction-au-travail-
collaboratif-en-ligne/
> (FR) Alexandre Piquet – Guide pratique du travail collaboratif - Service Internet et
Expression Multimédia de la Ville de Brest
http://www.a-brest.net/IMG/pdf/Guide_pratique_du_travail_collaboratif.pdf

27. Let’s go and
collaborate …
Malvina Artheau malvina.artheau@gmail.com
malvina-artheau.org
Science Animation http://www.science-animation.org