1. Chasing Excellence –
Asset Management for Integrated
Water Resources Planning, Canton MA
NEWWA Spring Conference, March 30, 2016
Michael Trotta, Superintendent of Public Works, Canton MA
Kirsten Ryan, Project Manager, Kleinfelder, Cambridge MA
Roderick Lovely, Asset Management Service Dir., Kleinfelder, Manchester NH

2. Outline
1. Why Asset Management?
2. Background & Project Drivers
3. Project Framework & Approach
4. Phased 5-Year Plan
5. Year 1 Methods and Outcomes
6. Year 2 Tasks & Goals
7. Looking Ahead to Year 3

3. • Shift from static to dynamic
Integrated Water Resource Management
• Consistent decision making processes
• Staff engaged at all levels
• Enhanced customer service
• Regulatory compliance integrated with service
• Align asset investments with community values
• Optimize Operational and Capital costs
Legacy for next generation….
Why Asset Management for Water Resources Planning?

4. Background & Project Drivers
Canton at a Glance:
 Population - 21,500
 Roadways - 112 miles
 Water – 120 miles; 7 wells
 Sewer – 86 miles
 Drain – 56 miles

5. Background – Challenges
 Infrastructure Capital & Maintenance
 Wells
 Treatment Facility
 Dams
 Flooding
 Roadways
 Sewer I/I

6. Background – Challenges
 Regulatory Compliance
 Data Capture & Management
 Funding for planning efforts

7. Paradigm Shift for Capital Improvement Planning
Opportunity: IWRM / CIP

8. Project Framework & Approach- IWRM-CIP
 Phased 5-Year Plan
 Utilize Risk Based Asset Management
 Top–down & Bottom-Up
 Demonstrate value early on
 Build Support for full implementation
 Focus on Continuous Improvement

9. Five Year Plan Summary
Year 5
Long term budgeting – financial planning
Year 4
Focus on Condition – Performance – Risk
Year 3
Vertical Assets - Facilities Valuation & system utilization
Year 2
Fill the data gaps AM system implementation
Year 1
Inventory – Gap analysis AM framework – LOS - CIP

10. Year 1: Inventory and Gap Analysis
Water
Storm
Sewer

11. Year 1: Collaborative Workshops

12. Year 1: AM Framework – Levels of Service

13. Year 1: AM Framework – Failure Modes

14. Year 1: AM Framework – Consequences
Health and safety
Loss of service
Quality of life
Operational costs
Property
damage
High repair costs
Environmental Impact

15. Year 1: AM Framework – Consequence Severity
Consequence Severity

16. Year 1: AM Framework – Risk matrix

17. Year 1: AM Framework – CIP
Threshold Threshold
Risk/
Opportunit
y Factor
Weight Weight Weight Total 1-5 1-5 (1-25)
10.0 5.0 2.0 17.0 3 3.0
Public Env. Cost
PoF
(Condition)
PoF
(%LifeLeft)
LifeLeft
Rating
Likelihood
of Failure
(or Success)
Conseq.
Factor
Risk/
Opportunit
y Factor
Quadrant
Risk Projects: Negative Impact in case
project is not conducted and an asset
had to fail or Opportunity Projects:
Positive Impacts from the
Consequence Factors
Public
Env.
Cost

18. Year 1 – Major Accomplishments & Findings
 GIS Data – data schema established and inventory
compiled
 Data gaps identified and prioritized
 Software needs and solutions assessed
 Grant to fund Software costs in Year 2
 Risk model framework developed for asset
management system
 Risk-based Capital planning tool used to prioritize
projects

19. Year 1 – Major Accomplishments & Findings
High degree of collaboration in workshops
Staff at all levels actively engaged in process
Consensus on Levels of Service goals
Consensus on Risk Metrics
Partnership across departments: DPW, Engineering, IT
Sense of ownership & commitment at all levels

20. Year 2 – Goals & Tasks
 Fill Priority Data Gaps
 Tablets & GPS for Field Data Capture
 Implement Maintenance Management System
 Integrate Pavement Management
 Integrate Water Hydraulic Model
 Integrate Asset Management metrics

21. Year 2: Fill The Gaps – with Tablets & GPS

22. Year 2: Maintenance Management System setup

23. Year 2: Work Activities

24. Year 2: Work flow mapping

25. Year 2: CMMS

26. Year 2: CMMS Work Order Forms

27. Year 2: Field Training

28. Year 2: Field Training

29. Year 2: Reporting

30. Year 2: Reporting
Reporting Supports future MS4 data requirements

31. Year 2: Next Steps:
Hydraulic model integration

32. Year 2: Next Steps: Pavement management
integration

33. Looking Ahead to Year 3 and beyond..

34. Looking Ahead to Year 3..
 Incorporate vertical assets (facilities)
 Expand risk model with long term budget planning
using triple bottom line and benefit / costs criteria
 Data from work order activities integrated to support
risk-based planning
 Refine Level of Service criteria; streamline reporting
 Integrate customer requests / feedback
 More planned work, less reactive work;
 Metrics to measure improvements

35. Mike Trotta mtrotta@town.canton.ma.us (781)821-5023
Kirsten Ryan kryan@kleinfelder.com (617)498-4478
Rod Lovely rlovely@Kleinfelder.com (603)227-2322
…relentlessly chase perfection, knowing full well you
will not catch it because nothing is perfect. But in
the process you will catch excellence…
---Vince Lombardi
Questions?