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Draft Maintenance Implementation Plan<br />Max Blacker<br />AberorDachwan<br />
Example immediate actions in support of agreed sub-national maintenance policy<br />DGH develops and promotes technical gu...
Recommendations from Delivery Review <br /><ul><li> Strengthen existing and develop additional routine maintenance process...
 Strengthen existing periodic maintenance and rehabilitation mechanism
 Focus of accountability mechanism - Monitor outputs rather than inputs
 Capacity development in quality management</li></li></ul><li>IMPROVED SWAKELOLA<br />Amended version of existing Swakelol...
Equipment budgeting and workshop operation
Performance monitoring</li></ul>Characteristics of Improved Swakelola<br /><ul><li>Casual labourers paid for the work they...
Cost data for ownership and maintaining equipment
Productivity data for equipment and labour
Availability information for all equipment </li></li></ul><li>IMPROVED SWAKELOLA<br />AMENDED VERSION OF EXISTING SWAKELOL...
EQUIPMENT BUDGETING AND WORKSHOP MANAGEMENT
PERFORMANCE MONITORING</li></li></ul><li>ROUTINE & PERIODIC MAINTENANCE BY CONTRACT<br />FIXED TERM SCHEDULE OF RATES FORM...
 ANNUALLY FOR PERIODIC MAINTENANCE</li></ul>CONTRACTOR PAID ON QUANTITY OF WORK COMPLETED IN EACH WORK ORDER<br />
ROUTINE & PERIODIC MAINTENANCE BY CONTRACT<br />
PERIODIC MAINTENANCE & SPOT IMPROVEMENTS<br />OUTPUT CONTRACT WHERE THE SCOPE OF WORKS IS FULLY DEFINED IN THE TENDER DOCU...
PERIODIC MAINTENANCE & SPOT IMPROVEMENTS<br />OUTPUT CONTRACT WHERE THE SCOPE OF WORKS IS FULLY DEFINED IN THE TENDER DOCU...
PLANNING MAINTENANCE TO ACHIEVE MINIMUM SERVICE LEVELS (MSL) <br />SET SHORT TERM MSL<br />FEASIBILITY OF DELIVERY<br /> M...
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Implementation plan 5.2 june

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Implementation plan 5.2 june

  1. 1. Draft Maintenance Implementation Plan<br />Max Blacker<br />AberorDachwan<br />
  2. 2. Example immediate actions in support of agreed sub-national maintenance policy<br />DGH develops and promotes technical guidelines with government and industry.<br />DGH or Agent provide technical review and evaluation of network management and investment plans.<br />Regional governments support maintenance by: <br />Providing sufficient and multi-year funding <br />Using DGH technical guidelines to maintain roads<br />Planning maintenance on the basis of budget availability and development targets.<br />Enforce the production and use of comprehensive plans.<br />
  3. 3. Recommendations from Delivery Review <br /><ul><li> Strengthen existing and develop additional routine maintenance processes and systems
  4. 4. Strengthen existing periodic maintenance and rehabilitation mechanism
  5. 5. Focus of accountability mechanism - Monitor outputs rather than inputs
  6. 6. Capacity development in quality management</li></li></ul><li>IMPROVED SWAKELOLA<br />Amended version of existing Swakelola system<br />Additional equipment better suited to routine maintenance <br />Amendments relate to:<br /><ul><li>Managing labour
  7. 7. Equipment budgeting and workshop operation
  8. 8. Performance monitoring</li></ul>Characteristics of Improved Swakelola<br /><ul><li>Casual labourers paid for the work they complete
  9. 9. Cost data for ownership and maintaining equipment
  10. 10. Productivity data for equipment and labour
  11. 11. Availability information for all equipment </li></li></ul><li>IMPROVED SWAKELOLA<br />AMENDED VERSION OF EXISTING SWAKELOLA SYSTEM<br />ADDITIONAL EQUIPMENT BETTER SUITED TO ROUTINE MAINTENANCE <br />AMENDMENTS RELATE TO:<br /><ul><li>MANAGING LABOUR
  12. 12. EQUIPMENT BUDGETING AND WORKSHOP MANAGEMENT
  13. 13. PERFORMANCE MONITORING</li></li></ul><li>ROUTINE & PERIODIC MAINTENANCE BY CONTRACT<br />FIXED TERM SCHEDULE OF RATES FORM OF CONTRACT<br />TERM TWO TO THREE YEARS<br />ESTIMATED ANNUAL QUANTITIES FOR ROUTINE AND PERIODIC MAINTENANCE IN TENDER DOCUMENTS<br />SUPERVISOR PREPARES WORK ORDERS:<br /><ul><li>EVERY 4 TO 8 WEEKS FOR ROUTINE MAINTENANCE
  14. 14. ANNUALLY FOR PERIODIC MAINTENANCE</li></ul>CONTRACTOR PAID ON QUANTITY OF WORK COMPLETED IN EACH WORK ORDER<br />
  15. 15. ROUTINE & PERIODIC MAINTENANCE BY CONTRACT<br />
  16. 16. PERIODIC MAINTENANCE & SPOT IMPROVEMENTS<br />OUTPUT CONTRACT WHERE THE SCOPE OF WORKS IS FULLY DEFINED IN THE TENDER DOCUMENTS<br />CONTRACTOR PAID THROUGH A SCHEDULE OF RATES FOR THE WORKS COMPLETED<br />SIMILAR TO EXISTING MAINTENANCE AND IMPROVEMENT CONTRACTS<br />
  17. 17. PERIODIC MAINTENANCE & SPOT IMPROVEMENTS<br />OUTPUT CONTRACT WHERE THE SCOPE OF WORKS IS FULLY DEFINED IN THE TENDER DOCUMENTS<br />CONTRACTOR PAID THROUGH A SCHEDULE OF RATES FOR THE WORKS COMPLETED<br />SIMILAR TO EXISTING MAINTENANCE AND IMPROVEMENT CONTRACTS<br />
  18. 18. PLANNING MAINTENANCE TO ACHIEVE MINIMUM SERVICE LEVELS (MSL) <br />SET SHORT TERM MSL<br />FEASIBILITY OF DELIVERY<br /> MAINTENANCE QUANTITIES<br />COST AND RESOURCING<br />MONITOR PERFORMANCE USING MSLs<br />
  19. 19. PLANNING MAINTENANCE USING MINIMUM SERVICE LEVELS (MSL) <br /><ul><li> Set short term MSL indicators
  20. 20. Maintenance quantities to deliver MSLs</li></ul>Condition survey to determine current sistuation<br />Prepare maintenance program using technical guidelines (<br />Prepare multi-year maintenance quantities<br /><ul><li> Estimate costs and resourcing
  21. 21. Based on long term MSL set by Presidential Decree
  22. 22. Short term indicators to be easily verified.
  23. 23. Different MSLs for different type of maintenance
  24. 24. Examples – No of potholes per kilometre</li></li></ul><li>PLANNING MAINTENANCE USING MINIMUM SERVICE LEVELS (MSL) <br /><ul><li> Set short term MSL indicators
  25. 25. Maintenance quantities to deliver MSLs</li></ul>Condition survey to determine current sistuation<br />Prepare maintenance program using technical guidelines (<br />Prepare multi-year maintenance quantities<br /><ul><li> Estimate costs and resourcing
  26. 26. Condition survey focusing on existing MSL values
  27. 27. Routine maintenance quantities
  28. 28. Determine transition period to achieve target MSLs
  29. 29. Determine annual quantities of maintenance to achieve target MSLs over the transition period. (Remove backlog and annual deterioration)
  30. 30. Periodic Maintenance and Improvements
  31. 31. Calculate annual quantities from multi-year maintenance program</li></li></ul><li>PLANNING MAINTENANCE USING MINIMUM SERVICE LEVELS (MSL) <br /><ul><li> Set short term MSL
  32. 32. Maintenance quantities to deliver MSL
  33. 33. Estimate costs and resourcing
  34. 34. Review feasibility
  35. 35. Calculate annual costs for each maintenance type using Unit Price Analysis data and ongoing contract rates.
  36. 36. Calculate resource levels required to complete maintenance from Unit Price Analysis</li></li></ul><li>PLANNING MAINTENANCE USING MINIMUM SERVICE LEVELS (MSL) <br />
  37. 37. PLANNING MAINTENANCE USING MINIMUM SERVICE LEVELS (MSL) <br /><ul><li> Set short term MSL
  38. 38. Maintenance quantities to deliver MSL
  39. 39. Estimate costs and resourcing
  40. 40. Review feasibility
  41. 41. Review cost feasibility of achieving MSLs by comparing estimated cost with approved funding.
  42. 42. Review resource feasibility of achieving MSLs by comparing resources required to available where maintenance to be performed by Swakelola. </li></li></ul><li>PERFORMANCE MONITORING DATA<br />Swakelola<br /><ul><li> Equipment availability
  43. 43. Equipment maintenance cost – Compare with UPA
  44. 44. Equipment productivity – Compare with UPA
  45. 45. Annual road condition data
  46. 46. Quality Output Auditor inspection results – Frequency?</li></ul>Contracts<br /><ul><li> Quality Control test results
  47. 47. Annual road condition data
  48. 48. Quality Output Auditor inspection results – Frequency?</li></li></ul><li>PERFORMANCE MONITORING SYSTEMS<br />Swakelola<br /><ul><li> Quality Manager – JuruJalan
  49. 49. Quality Appraiser – Pengamat
  50. 50. Quality Auditor – Inputs - BPK - Outputs – WHO? – Community ? - Organisation ?</li></ul>Contracts<br /><ul><li> Quality Manager – Contractor Staff
  51. 51. Quality Inspector – Supervising Consultant
  52. 52. Quality Auditor – Inputs -BPK - Outputs – WHO? – Community? - Organisation ? </li></li></ul><li>THANK YOU<br />

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